Project Coordinator
GALLOWAY & COMPANY, INC., Salt Lake City, UT, United States
About the Role
Step into a dynamic, fast‑paced role where you’ll be at the center of project success—driving organization, accuracy, and collaboration across teams. In this position, you’ll play a key part in supporting Project Managers, managing critical project data, and ensuring financial and operational processes run smoothly from start to finish. If you enjoy being a go‑to resource, thrive on high detail, and love seeing projects come together successfully, this role offers a rewarding opportunity to make a real impact.
Responsibilities
Responsible for CRM data entry including contacts and firm.
Set up and maintain project records in Deltek Vantagepoint, from pursuit stage through project close‑out.
Sets up and maintains project specific network and Outlook folders.
Prepare monthly customer billing invoices and assemble client project status reports, pay applications and lien waivers as needed.
Support Project Managers with forecasting input and updates. Also serve as a Deltek Vantagepoint resource for them and their staff.
Provide and help to review project reports to ensure the team stays on time and on budget.
Record daily bank deposits in our accounting system.
Administrative assistance for operational team tasks.
Perform office manager duties as needed, which could include greeting guests, mail deliveries, office orders, and building maintenance point of contact etc.
Customer service oriented; treats every interaction with staff, clients, sub‑consultants, contractors, and municipalities as an opportunity to market Galloway’s capabilities.
May perform other duties as requested, directed, or assigned.
Qualifications
Deltek Vision/Vantagepoint experience preferred but not required.
Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
Demonstrate sound decision‑making skills and maintain confidentiality.
Ability to work both in team and independent situations. Flexible and adaptable to changing situations in an evolving environment.
Responsive to client and employees’ inquiries and ability to resolve problems.
Strong computer skills, including experience in various accounting software systems and Microsoft Office.
Perform in a disciplined and thoughtful manner within a team environment.
Education
Associate’s or bachelor’s degree in business administration, Accounting or Finance preferred or equivalent work experience.
Experience
Typically, 2+ years of progressive experience in project administration or project accounting. Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.
Estimated Base Salary
The estimated starting base salary for this role is $58,000 - $63,000.
Legal Statements / EEO
Candidates must have authorization to work for any U.S. employer. Unfortunately, we are currently unable to sponsor or assume sponsorship for employment visas.
If you require an accommodation, we are happy to discuss this with you. Please contact our People Department: People@GallowayUS.com.
Notice to third‑party agencies, placement services, and professional recruiters (unsolicited resumes): Galloway is currently not utilizing third‑party recruiting services. Galloway is not responsible for any fees for unsolicited resumes from third‑party agencies or recruiters not under contract with Galloway. Please see our policy details
here .
#J-18808-Ljbffr
Step into a dynamic, fast‑paced role where you’ll be at the center of project success—driving organization, accuracy, and collaboration across teams. In this position, you’ll play a key part in supporting Project Managers, managing critical project data, and ensuring financial and operational processes run smoothly from start to finish. If you enjoy being a go‑to resource, thrive on high detail, and love seeing projects come together successfully, this role offers a rewarding opportunity to make a real impact.
Responsibilities
Responsible for CRM data entry including contacts and firm.
Set up and maintain project records in Deltek Vantagepoint, from pursuit stage through project close‑out.
Sets up and maintains project specific network and Outlook folders.
Prepare monthly customer billing invoices and assemble client project status reports, pay applications and lien waivers as needed.
Support Project Managers with forecasting input and updates. Also serve as a Deltek Vantagepoint resource for them and their staff.
Provide and help to review project reports to ensure the team stays on time and on budget.
Record daily bank deposits in our accounting system.
Administrative assistance for operational team tasks.
Perform office manager duties as needed, which could include greeting guests, mail deliveries, office orders, and building maintenance point of contact etc.
Customer service oriented; treats every interaction with staff, clients, sub‑consultants, contractors, and municipalities as an opportunity to market Galloway’s capabilities.
May perform other duties as requested, directed, or assigned.
Qualifications
Deltek Vision/Vantagepoint experience preferred but not required.
Proficient in preparing various reports, balancing, and reconciling data, and identifying discrepancies and determining proper courses of action.
Demonstrate sound decision‑making skills and maintain confidentiality.
Ability to work both in team and independent situations. Flexible and adaptable to changing situations in an evolving environment.
Responsive to client and employees’ inquiries and ability to resolve problems.
Strong computer skills, including experience in various accounting software systems and Microsoft Office.
Perform in a disciplined and thoughtful manner within a team environment.
Education
Associate’s or bachelor’s degree in business administration, Accounting or Finance preferred or equivalent work experience.
Experience
Typically, 2+ years of progressive experience in project administration or project accounting. Background in an architectural, consulting engineering, interior design, or professional services firm is preferred.
Estimated Base Salary
The estimated starting base salary for this role is $58,000 - $63,000.
Legal Statements / EEO
Candidates must have authorization to work for any U.S. employer. Unfortunately, we are currently unable to sponsor or assume sponsorship for employment visas.
If you require an accommodation, we are happy to discuss this with you. Please contact our People Department: People@GallowayUS.com.
Notice to third‑party agencies, placement services, and professional recruiters (unsolicited resumes): Galloway is currently not utilizing third‑party recruiting services. Galloway is not responsible for any fees for unsolicited resumes from third‑party agencies or recruiters not under contract with Galloway. Please see our policy details
here .
#J-18808-Ljbffr