Administrative Assistant Elementary
Anchorage School District, Anchorage, AK, United States
Job Summary
The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school. The position has a retirement association with the Public Employees' Retirement System (PERS).
Essential Job Functions
Receives office visitors, furnishes information, and maintains good public relations.
Operates the building intercom system.
Makes and keeps records of appointments and conferences.
Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
Sorts and routes mail.
Maintains general and confidential files.
Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
Works with IFAS and student management systems.
Maintains material and equipment inventories.
Operates a variety of office machines.
Orders audio-visual materials.
Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
Prepares varied reports for the principal.
Arranges for substitute teachers and substitute clerical staff.
Assists with the preparations and issuing of books.
Assists teachers in the preparation of class materials.
May take dictation.
May provide direction to clerical support staff.
May train, grade, dismiss, and choose student aides.
Required Qualifications
A high school diploma or equivalent, or current enrollment in a GED program.
Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
Excellent communication and customer service skills.
Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.
Preferred Qualifications
Knowledge of first-aid.
Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
Ability to type accurately at an acceptable rate of speed.
Ability to plan and implement clerical transaction accountability and controls.
Knowledge of office practices, procedures, office machines, and filing systems.
Knowledge of ASD computer systems such as Q, Business Plus, EmpCenter, or Absence Management.
Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
Ability to plan and implement clerical transaction accountability and controls.
Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
Physical/Mental Demands
The physical and mental demands include frequent standing, walking, sitting, speaking, and hearing. Visual abilities are required. The employee must be able to reach with hands and arms and occasionally lift items weighing less than 40 lbs. The ability to understand vague instructions, recall facts, handle conflict, and make decisions under pressure is required. The role involves working with diverse cultures, personalities, and work styles in a dynamic environment.
Work Environment
Work is performed in a professional environment with a wide variety of individuals. The employee may be exposed to video displays and outdoor weather conditions; the noise level is usually moderate.
Additional Job Information
This job description does not state or imply that these are the only duties to be performed. Employees may be required to follow other job-related instructions and duties as assigned. ASD employees must possess the ability to read and write in English and to communicate with staff, co-workers, and the public. Offers of employment are contingent upon satisfactory criminal background checks. This position may be required to work in ASD facilities on military installations. For information regarding the REAL ID, reference appropriate government guidance. The Anchorage School District is an equal employment opportunity employer.
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The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school. The position has a retirement association with the Public Employees' Retirement System (PERS).
Essential Job Functions
Receives office visitors, furnishes information, and maintains good public relations.
Operates the building intercom system.
Makes and keeps records of appointments and conferences.
Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
Sorts and routes mail.
Maintains general and confidential files.
Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
Works with IFAS and student management systems.
Maintains material and equipment inventories.
Operates a variety of office machines.
Orders audio-visual materials.
Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
Prepares varied reports for the principal.
Arranges for substitute teachers and substitute clerical staff.
Assists with the preparations and issuing of books.
Assists teachers in the preparation of class materials.
May take dictation.
May provide direction to clerical support staff.
May train, grade, dismiss, and choose student aides.
Required Qualifications
A high school diploma or equivalent, or current enrollment in a GED program.
Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
Excellent communication and customer service skills.
Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.
Preferred Qualifications
Knowledge of first-aid.
Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
Ability to type accurately at an acceptable rate of speed.
Ability to plan and implement clerical transaction accountability and controls.
Knowledge of office practices, procedures, office machines, and filing systems.
Knowledge of ASD computer systems such as Q, Business Plus, EmpCenter, or Absence Management.
Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
Ability to plan and implement clerical transaction accountability and controls.
Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
Physical/Mental Demands
The physical and mental demands include frequent standing, walking, sitting, speaking, and hearing. Visual abilities are required. The employee must be able to reach with hands and arms and occasionally lift items weighing less than 40 lbs. The ability to understand vague instructions, recall facts, handle conflict, and make decisions under pressure is required. The role involves working with diverse cultures, personalities, and work styles in a dynamic environment.
Work Environment
Work is performed in a professional environment with a wide variety of individuals. The employee may be exposed to video displays and outdoor weather conditions; the noise level is usually moderate.
Additional Job Information
This job description does not state or imply that these are the only duties to be performed. Employees may be required to follow other job-related instructions and duties as assigned. ASD employees must possess the ability to read and write in English and to communicate with staff, co-workers, and the public. Offers of employment are contingent upon satisfactory criminal background checks. This position may be required to work in ASD facilities on military installations. For information regarding the REAL ID, reference appropriate government guidance. The Anchorage School District is an equal employment opportunity employer.
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