Administrative Assistant, Chaplain's Office
Nashville Public Radio, Winston Salem, NC, United States
Job Description Summary
The Administrative Assistant provides general administrative and clerical support to the Office of the Chaplain staff and Religious Life Professionals. Under the supervision of the Office Manager, the Administrative Assistant supports day-to-day activities of the Office of the Chaplain and Religious Life Professionals.
Job Description
This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Essential Functions
Assists with clerical and administrative support including but not limited to processing of incoming and outgoing materials, data entry, filing, copying, mailings, preparing agendas, and taking notes/minutes.
At the direction of the Office Manager, tracks, orders, and maintains office materials and supplies for chaplaincy staff and Religious Life Professionals.
Assists with administration of Chaplain’s Emergency Fund including but not limited to serving initial point of contact, application and disbursement processes, and relevant record-keeping; generating notes of recognition for contributions to the Chaplain’s Emergency Fund.
Provides Workday task and clerical support to chaplaincy staff and Religious Life Professionals, including but not limited to expensing transactions, requesting disbursements, creating updated financial reports and statements, and human resources tasks.
Supports Office Manager and University Chaplain in onboarding new staff or Religious Life Professionals, including collecting relevant documents, Workday processes, and arranging orientation activities.
Provides administrative support to University Chaplain and other staff.
Assists organizing departmental and sponsored events and supports extradepartmental or University needs, as required.
Schedules travel for chaplaincy staff including but not limited to airline reservations, car rentals, and hotel reservations, as needed.
Supports routine communications tasks including website management, newsletter, and social media.
Required Education, Knowledge, Skills, Abilities
Associate’s degree from an accredited college or university.
One or more years of office management or related experience or an equivalent combination of education and experience.
One or more years of experience with Google Workspace platform.
One or more years of experience in financial recordkeeping.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Willingness to work on a multifaith team and serve stakeholders with various religious, spiritual, and secular worldviews.
Strives to provide compassionate, kind, fair, and respectful customer service to both internal and external stakeholders, especially those in crisis, in support of the University motto, Pro Humanitate.
Excellent verbal and written communication skills.
Excellent organizational skills.
Sound judgment, with a high level of independent thinking, empathy, discretion, and confidentiality.
Detail-oriented, with the ability to successfully manage multiple projects simultaneously.
Preferred Education, Knowledge, Skills, Abilities
Bachelor’s degree from an accredited college or university.
Two or more years of office management or related experience or an equivalent combination of education and experience.
Two or more years of experience in budget management, event planning, or related experience.
Two or more years of experience with Google Workspace, Workday, and/or Microsoft Office.
Proficiency in the use of social media platforms.
Accountabilities
Reports to the Office Manager
Physical Requirements
Regular – Remaining in a stationary position, often standing or sitting for long periods of time.
Regular – Repeating motions that may include wrists, hands, and/or fingers.
Regular – Communication with others to exchange information.
Regular – Assessing the accuracy, neatness, and thoroughness of work assigned.
Occasional – Moving about to accomplish tasks or moving from one worksite to another.
Occasional – Adjusting or moving objects in all directions.
Occasional – Adjusting or moving objects up to 10 pounds.
Environmental Conditions:
Regular – Sedentary work that primarily involves sitting or standing.
Occasional – Outdoor elements such as precipitation and wind.
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment to ensure a safe and productive learning and living community.
#J-18808-Ljbffr
The Administrative Assistant provides general administrative and clerical support to the Office of the Chaplain staff and Religious Life Professionals. Under the supervision of the Office Manager, the Administrative Assistant supports day-to-day activities of the Office of the Chaplain and Religious Life Professionals.
Job Description
This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Essential Functions
Assists with clerical and administrative support including but not limited to processing of incoming and outgoing materials, data entry, filing, copying, mailings, preparing agendas, and taking notes/minutes.
At the direction of the Office Manager, tracks, orders, and maintains office materials and supplies for chaplaincy staff and Religious Life Professionals.
Assists with administration of Chaplain’s Emergency Fund including but not limited to serving initial point of contact, application and disbursement processes, and relevant record-keeping; generating notes of recognition for contributions to the Chaplain’s Emergency Fund.
Provides Workday task and clerical support to chaplaincy staff and Religious Life Professionals, including but not limited to expensing transactions, requesting disbursements, creating updated financial reports and statements, and human resources tasks.
Supports Office Manager and University Chaplain in onboarding new staff or Religious Life Professionals, including collecting relevant documents, Workday processes, and arranging orientation activities.
Provides administrative support to University Chaplain and other staff.
Assists organizing departmental and sponsored events and supports extradepartmental or University needs, as required.
Schedules travel for chaplaincy staff including but not limited to airline reservations, car rentals, and hotel reservations, as needed.
Supports routine communications tasks including website management, newsletter, and social media.
Required Education, Knowledge, Skills, Abilities
Associate’s degree from an accredited college or university.
One or more years of office management or related experience or an equivalent combination of education and experience.
One or more years of experience with Google Workspace platform.
One or more years of experience in financial recordkeeping.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Willingness to work on a multifaith team and serve stakeholders with various religious, spiritual, and secular worldviews.
Strives to provide compassionate, kind, fair, and respectful customer service to both internal and external stakeholders, especially those in crisis, in support of the University motto, Pro Humanitate.
Excellent verbal and written communication skills.
Excellent organizational skills.
Sound judgment, with a high level of independent thinking, empathy, discretion, and confidentiality.
Detail-oriented, with the ability to successfully manage multiple projects simultaneously.
Preferred Education, Knowledge, Skills, Abilities
Bachelor’s degree from an accredited college or university.
Two or more years of office management or related experience or an equivalent combination of education and experience.
Two or more years of experience in budget management, event planning, or related experience.
Two or more years of experience with Google Workspace, Workday, and/or Microsoft Office.
Proficiency in the use of social media platforms.
Accountabilities
Reports to the Office Manager
Physical Requirements
Regular – Remaining in a stationary position, often standing or sitting for long periods of time.
Regular – Repeating motions that may include wrists, hands, and/or fingers.
Regular – Communication with others to exchange information.
Regular – Assessing the accuracy, neatness, and thoroughness of work assigned.
Occasional – Moving about to accomplish tasks or moving from one worksite to another.
Occasional – Adjusting or moving objects in all directions.
Occasional – Adjusting or moving objects up to 10 pounds.
Environmental Conditions:
Regular – Sedentary work that primarily involves sitting or standing.
Occasional – Outdoor elements such as precipitation and wind.
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment to ensure a safe and productive learning and living community.
#J-18808-Ljbffr