Contract Coordinator
Wolfe's Neck Center, Freeport, ME, United States
About Wolfe's Neck Center
Wolfe's Neck Center for Agriculture & the Environment is a fast-growing, national nonprofit organization based on a campus of over 600 acres of coastal farmland in Freeport, Maine. Our work is dedicated to creating a world where agriculture and food systems support farmer viability, thriving ecosystems, and vibrant communities. Through regenerative farming demonstration and training, innovative research, and collaborations, Wolfe's Neck Center works to advance agriculture – on our own farm, regionally, and nationally – to accelerate holistic change in food systems and mitigate the effects of a changing climate.
Position Overview
As the Contracts Coordinator, you will be responsible for supporting the growing and complex network of contractual relationships between Wolfe's Neck Center and its partners, contractors, sub-awardees, and grantees. This role will provide pivotal support in creating and maintaining contracts and agreements that will provide clarity in roles, responsibilities and obligations.
The Contracts Coordinator
will work closely with internal staff and external partners. You will provide guidance to programmatic staff and external partners on contract requirements and collaboratively build a system for tracking those requirements and ensuring they are fulfilled. A successful candidate will be detail oriented, have good communications skills and a background in contract administration, a passion for creating seamless and simple processes accessible to all stakeholders, and be driven to help a growing organization as they work towards advancing agriculture's ability to become a solution to climate change.
Key Responsibilities
Drafting, review, and execution of both internal and external contracts including but not limited to MOUs, SOWs, sponsorship agreements and related invoices with institutional partners (including US government agencies, private donors, sub-contractors, corporations, vendors, grantees and farmers).
Create and maintain relationships with various stakeholders and serve as a single point of contact for matters concerning contracts, keeping necessary records for correspondence and documentation in relation to established contracts and those in process.
Communicate and present information to relevant staff & stakeholders such as contract performance and feedback related to stakeholders, including coordinating efforts and clear communications with the management team and grants finance manager.
Conduct compliance reviews of new and ongoing contracts, initiating modifications and updating as required.
Qualifications
Strong knowledge and experience implementing policies and procedures, and drafting or reviewing contracts, preferably in a private foundation or regulated setting.
Display excellent skills in the areas of judgment, organization and time management, diplomacy, and decision-making. A proactive communicator.
Experience cultivating and managing relationships at different levels and with a variety of constituents across a large organization, including a demonstrated ability to work across boundaries and with diverse communities.
Experience gathering information, recognizing problems, and spotting issues that may interfere with collective team success, breaking down complex problems and carrying out solutions.
Ability to identify potential risks and understand which partners and decision-makers need to be involved.
Bachelor's degree with 2+ years of related business or administration experience.
Preferred: Technical skills with project management / contract management tools.
Preferred: Some familiarity with WNC's mission.
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.
Benefits
This is a full-time, hourly, non-exempt role with a starting pay range of $23–25/hour. Your compensation package includes access to an employer-paid health plan, three weeks paid vacation, and all State of Maine holidays, an employer-matched retirement plan, and other details outlined in the Summary of Benefits. Wolfe's Neck also offers a 25% discount on our farm store which has items such as food and clothing. We also offer 25% off camping during our normal camping season.
Non-Discriminatory Selection Process
Wolfe's Neck Center for Agriculture & the Environment welcomes a diverse pool of candidates. In accordance with federal Equal Opportunity laws, Wolfe's Neck Center does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation including gender identity or expression, veteran status, or physical or mental disability in the hiring of its employees. Applicants are selected based on their ability to perform the essential functions of the job, prior work experience, and references from previous employers.
American With Disabilities Statement
Applicants must be able to perform the essential functions of this position with or without reasonable accommodation. This job description summarizes the primary duties and responsibilities of the role and may change as business needs evolve. It is not an employment contract and does not guarantee employment for any specific period; employment is at will, in accordance with applicable laws.
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Wolfe's Neck Center for Agriculture & the Environment is a fast-growing, national nonprofit organization based on a campus of over 600 acres of coastal farmland in Freeport, Maine. Our work is dedicated to creating a world where agriculture and food systems support farmer viability, thriving ecosystems, and vibrant communities. Through regenerative farming demonstration and training, innovative research, and collaborations, Wolfe's Neck Center works to advance agriculture – on our own farm, regionally, and nationally – to accelerate holistic change in food systems and mitigate the effects of a changing climate.
Position Overview
As the Contracts Coordinator, you will be responsible for supporting the growing and complex network of contractual relationships between Wolfe's Neck Center and its partners, contractors, sub-awardees, and grantees. This role will provide pivotal support in creating and maintaining contracts and agreements that will provide clarity in roles, responsibilities and obligations.
The Contracts Coordinator
will work closely with internal staff and external partners. You will provide guidance to programmatic staff and external partners on contract requirements and collaboratively build a system for tracking those requirements and ensuring they are fulfilled. A successful candidate will be detail oriented, have good communications skills and a background in contract administration, a passion for creating seamless and simple processes accessible to all stakeholders, and be driven to help a growing organization as they work towards advancing agriculture's ability to become a solution to climate change.
Key Responsibilities
Drafting, review, and execution of both internal and external contracts including but not limited to MOUs, SOWs, sponsorship agreements and related invoices with institutional partners (including US government agencies, private donors, sub-contractors, corporations, vendors, grantees and farmers).
Create and maintain relationships with various stakeholders and serve as a single point of contact for matters concerning contracts, keeping necessary records for correspondence and documentation in relation to established contracts and those in process.
Communicate and present information to relevant staff & stakeholders such as contract performance and feedback related to stakeholders, including coordinating efforts and clear communications with the management team and grants finance manager.
Conduct compliance reviews of new and ongoing contracts, initiating modifications and updating as required.
Qualifications
Strong knowledge and experience implementing policies and procedures, and drafting or reviewing contracts, preferably in a private foundation or regulated setting.
Display excellent skills in the areas of judgment, organization and time management, diplomacy, and decision-making. A proactive communicator.
Experience cultivating and managing relationships at different levels and with a variety of constituents across a large organization, including a demonstrated ability to work across boundaries and with diverse communities.
Experience gathering information, recognizing problems, and spotting issues that may interfere with collective team success, breaking down complex problems and carrying out solutions.
Ability to identify potential risks and understand which partners and decision-makers need to be involved.
Bachelor's degree with 2+ years of related business or administration experience.
Preferred: Technical skills with project management / contract management tools.
Preferred: Some familiarity with WNC's mission.
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.
Benefits
This is a full-time, hourly, non-exempt role with a starting pay range of $23–25/hour. Your compensation package includes access to an employer-paid health plan, three weeks paid vacation, and all State of Maine holidays, an employer-matched retirement plan, and other details outlined in the Summary of Benefits. Wolfe's Neck also offers a 25% discount on our farm store which has items such as food and clothing. We also offer 25% off camping during our normal camping season.
Non-Discriminatory Selection Process
Wolfe's Neck Center for Agriculture & the Environment welcomes a diverse pool of candidates. In accordance with federal Equal Opportunity laws, Wolfe's Neck Center does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation including gender identity or expression, veteran status, or physical or mental disability in the hiring of its employees. Applicants are selected based on their ability to perform the essential functions of the job, prior work experience, and references from previous employers.
American With Disabilities Statement
Applicants must be able to perform the essential functions of this position with or without reasonable accommodation. This job description summarizes the primary duties and responsibilities of the role and may change as business needs evolve. It is not an employment contract and does not guarantee employment for any specific period; employment is at will, in accordance with applicable laws.
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