AP Specialist
Insight Global, Sarasota, FL, United States
Position Overview
Insight Global is hiring an Accounts Payable (AP) Processor / AP Specialist in Sarasota, FL. The role primarily starts on‑site 4 days a week and may transition to 2 days remote later in the role if needed. The Accounts Payable Processor will support day‑to‑day AP operations, including purchase order management, invoice processing, and payment execution. This role requires strong attention to detail, experience with QuickBooks Online, and the ability to maintain accurate documentation and tracking in SharePoint. The manager prefers the individual to be on‑site initially to learn processes and collaborate closely with the team.
Responsibilities
Purchase Order (PO) Management
Collect purchase orders from requestors and review for completeness and approval
Maintain a detailed PO log including PO number, vendor, amount, date, and purpose
Assign PO numbers and upload POs to SharePoint in an organized, accessible structure
Enter PO details into QuickBooks Online
Monitor open, aging, or unused POs and follow up as needed
Invoice Processing
Receive invoices via email, mail, and vendor portals
Match invoices to purchase orders and supporting documentation
Resolve discrepancies related to pricing, quantities, or missing information
Scan and upload full invoice packages to SharePoint
Enter invoices into QuickBooks Online with proper GL and CAPEX coding
Track invoices and deliveries and ensure timely entry into the system
Payment Processing
Maintain and manage the AP aging report
Select invoices for payment based on due dates
Process bi‑weekly check runs, including printing checks, preparing remittance details, stuffing envelopes, and mailing
Record payments in QuickBooks Online and update PO/payment tracking in SharePoint
Handle voided or reissued checks
Coordinate ACH payments with Michelle
Ensure all invoices for the period are accurately entered and recorded
Skills and Requirements
2+ years of experience in an Accounts Payable Processor, AP Specialist, or similar role
Experience managing purchase orders (POs)
Hands‑on experience with QuickBooks Online
Experience processing payments (checks and disbursements)
Experience maintaining an AP aging report
Strong invoice processing experience, including matching and discrepancy resolution
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.
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Insight Global is hiring an Accounts Payable (AP) Processor / AP Specialist in Sarasota, FL. The role primarily starts on‑site 4 days a week and may transition to 2 days remote later in the role if needed. The Accounts Payable Processor will support day‑to‑day AP operations, including purchase order management, invoice processing, and payment execution. This role requires strong attention to detail, experience with QuickBooks Online, and the ability to maintain accurate documentation and tracking in SharePoint. The manager prefers the individual to be on‑site initially to learn processes and collaborate closely with the team.
Responsibilities
Purchase Order (PO) Management
Collect purchase orders from requestors and review for completeness and approval
Maintain a detailed PO log including PO number, vendor, amount, date, and purpose
Assign PO numbers and upload POs to SharePoint in an organized, accessible structure
Enter PO details into QuickBooks Online
Monitor open, aging, or unused POs and follow up as needed
Invoice Processing
Receive invoices via email, mail, and vendor portals
Match invoices to purchase orders and supporting documentation
Resolve discrepancies related to pricing, quantities, or missing information
Scan and upload full invoice packages to SharePoint
Enter invoices into QuickBooks Online with proper GL and CAPEX coding
Track invoices and deliveries and ensure timely entry into the system
Payment Processing
Maintain and manage the AP aging report
Select invoices for payment based on due dates
Process bi‑weekly check runs, including printing checks, preparing remittance details, stuffing envelopes, and mailing
Record payments in QuickBooks Online and update PO/payment tracking in SharePoint
Handle voided or reissued checks
Coordinate ACH payments with Michelle
Ensure all invoices for the period are accurately entered and recorded
Skills and Requirements
2+ years of experience in an Accounts Payable Processor, AP Specialist, or similar role
Experience managing purchase orders (POs)
Hands‑on experience with QuickBooks Online
Experience processing payments (checks and disbursements)
Experience maintaining an AP aging report
Strong invoice processing experience, including matching and discrepancy resolution
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.
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