Accounting Specialist
University of Georgia, Athens, GA, United States
Position Summary
The EITS Finance and Business Services (FBS) Accounting Specialist, under the Accounting Manager, is responsible for ensuring the efficient management of financial processes, cost recovery, purchasing, and reporting within the organization. This role directly supports the strategic goals of the department by ensuring accurate financial transactions, timely billing, compliance with procurement standards, and comprehensive financial oversight. The duties and responsibilities outlined are key to maintaining operational efficiency, financial integrity, and supporting business continuity.
Minimum Qualifications
Bachelor's degree in accounting or a related field, or equivalent.
Knowledge, Skills, Abilities and/or Competencies
Knowledge of UGA financial and budgeting practices, policies, and procedures.
Skills in applying accounting and financial management principles.
Knowledge of UGAMart and PeopleSoft Financials.
Cost Recovery and Billing Management
Oversee the creation and processing of MOUs and invoices for all assigned cost recovery areas.
Facilitate the annual Cost Recovery validation and complete semi-annual billing.
Address client inquiries regarding billing.
Purchasing and Requisition Management
Guide employees and departments through the UGAmart process, addressing questions and issues.
Ensure requisition accuracy, supporting documents, and necessary approvals before purchase initiation.
Review and process UGAmart purchase carts, ensuring they meet EITS standards and compliance.
Follow up on applicable purchase carts, ensuring timely conversion into purchase orders by procurement.
Financial Reporting, Transaction Oversight, and Accounting Analysis
Prepare and distribute monthly financial reports to management and leadership.
Approve payment requests, AP journal vouchers, journal entries, and budget journals in line with UGA policies.
Review posted transactions for discrepancies, implementing corrective actions and ensuring accuracy.
Contribute to the annual development and maintenance of the EITS Cost Recovery Rate Model, while supporting financial analysis and ad‑hoc tasks as needed.
Administrative and Special Task Support
Maintain supporting files for audit and tracking purposes.
Manage email accounts for purchasing and cost recovery.
Manage/Approve P-Card purchases.
Oversee cell tower lease payments, Foundation check requests, mobile device orders, and other ad‑hoc administrative tasks.
Backup other positions in the business office, as needed.
Physical Demands
Normal office environment.
Location
Athens Area
Schedule
8am - 5pm; Monday - Friday
Equal Employment Opportunity Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR
hrweb@uga.edu .
#J-18808-Ljbffr
The EITS Finance and Business Services (FBS) Accounting Specialist, under the Accounting Manager, is responsible for ensuring the efficient management of financial processes, cost recovery, purchasing, and reporting within the organization. This role directly supports the strategic goals of the department by ensuring accurate financial transactions, timely billing, compliance with procurement standards, and comprehensive financial oversight. The duties and responsibilities outlined are key to maintaining operational efficiency, financial integrity, and supporting business continuity.
Minimum Qualifications
Bachelor's degree in accounting or a related field, or equivalent.
Knowledge, Skills, Abilities and/or Competencies
Knowledge of UGA financial and budgeting practices, policies, and procedures.
Skills in applying accounting and financial management principles.
Knowledge of UGAMart and PeopleSoft Financials.
Cost Recovery and Billing Management
Oversee the creation and processing of MOUs and invoices for all assigned cost recovery areas.
Facilitate the annual Cost Recovery validation and complete semi-annual billing.
Address client inquiries regarding billing.
Purchasing and Requisition Management
Guide employees and departments through the UGAmart process, addressing questions and issues.
Ensure requisition accuracy, supporting documents, and necessary approvals before purchase initiation.
Review and process UGAmart purchase carts, ensuring they meet EITS standards and compliance.
Follow up on applicable purchase carts, ensuring timely conversion into purchase orders by procurement.
Financial Reporting, Transaction Oversight, and Accounting Analysis
Prepare and distribute monthly financial reports to management and leadership.
Approve payment requests, AP journal vouchers, journal entries, and budget journals in line with UGA policies.
Review posted transactions for discrepancies, implementing corrective actions and ensuring accuracy.
Contribute to the annual development and maintenance of the EITS Cost Recovery Rate Model, while supporting financial analysis and ad‑hoc tasks as needed.
Administrative and Special Task Support
Maintain supporting files for audit and tracking purposes.
Manage email accounts for purchasing and cost recovery.
Manage/Approve P-Card purchases.
Oversee cell tower lease payments, Foundation check requests, mobile device orders, and other ad‑hoc administrative tasks.
Backup other positions in the business office, as needed.
Physical Demands
Normal office environment.
Location
Athens Area
Schedule
8am - 5pm; Monday - Friday
Equal Employment Opportunity Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR
hrweb@uga.edu .
#J-18808-Ljbffr