Deed/Document Prep Specialist
Holiday Inn Club Vacations, Orlando, FL, United States
This position is responsible for the coordination, referring, tracking and monitoring of all eligible mortgage and maintenance accounts through the audit, recordation, cancellation, foreclosure (judicial & non-judicial), and/or deeding functions. Some of the primary responsibilities of this position are preparing legal documents (Warranty Deed, Satisfaction of Mortgage, Deed, Deed-In‑Lieu, Notice of Default, Liens etc.) along with auditing of these legal real estate documents to ensure proper execution and intent; communicating identified deficiencies for corrections, reviewing title searches and making recommendations to cure issues, electronically recording and conducting comprehensive searches of public records all within the department turnaround standards and with a high level of accuracy. All must be in accordance with state/federal guidelines, SOX & PII compliance as well as business standards.
ESSENTIAL DUTIES
Review deeds, mortgages, and other legal real estate documents for various states to ensure proper execution and are ready for next steps. Review title searches to confirm proper chain of title and as needed, make recommendations to clear title issues. Closely monitor each stage of the process, communicate to management/vendors/attorneys any challenges to timelines and adhere to state and county guidelines. Ensure County and State recording requirements are adhered to.
Maintain integrity of data in multiple tracking structures. Successfully navigate all HIVC systems. Confirm reporting is accurate, adjust/amend as needed and communicate to Management. Scans documentation into imaging system.
Assist other disciplines within the team to provide support and backup as needed.
Performs administrative functions when required such as copying, filing, sorting and scanning.
REQUIREMENTS
Associates Degree
Proficiency in Microsoft Office
Timeshare and/or Title related experience (2+ years desired)
Florida Title Agent license desired but not required
Ability to organize and analyze data
Ability to accurately type 50 wpm
Ability to communicate, both orally and in writing.
Attention to detail required
Flexible to work outside of departmental operating hours.
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ESSENTIAL DUTIES
Review deeds, mortgages, and other legal real estate documents for various states to ensure proper execution and are ready for next steps. Review title searches to confirm proper chain of title and as needed, make recommendations to clear title issues. Closely monitor each stage of the process, communicate to management/vendors/attorneys any challenges to timelines and adhere to state and county guidelines. Ensure County and State recording requirements are adhered to.
Maintain integrity of data in multiple tracking structures. Successfully navigate all HIVC systems. Confirm reporting is accurate, adjust/amend as needed and communicate to Management. Scans documentation into imaging system.
Assist other disciplines within the team to provide support and backup as needed.
Performs administrative functions when required such as copying, filing, sorting and scanning.
REQUIREMENTS
Associates Degree
Proficiency in Microsoft Office
Timeshare and/or Title related experience (2+ years desired)
Florida Title Agent license desired but not required
Ability to organize and analyze data
Ability to accurately type 50 wpm
Ability to communicate, both orally and in writing.
Attention to detail required
Flexible to work outside of departmental operating hours.
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