Legal Administrative Assistant
Wilson Elser, Portland, OR, United States
Wilson Elser
is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.
Position
We are seeking a
Legal Administrative Assistant
to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Key Responsibilities
Provide support and administrative assistance to attorneys and colleagues
Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
Communicate with court personnel regarding procedures, rules, and deadlines
Manage incoming mail, notices, and document distribution
Maintain electronic and client files within the document management system
Maintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reports
Enter attorney time and assist with billing support, client budgets, and billing inquiries
Prepare expense reports and assist with travel arrangements
Manage vendor invoices, reimbursements, and check requests
Assist with client billing inquiries, budgets, appeals and collections
Support additional projects and operational initiatives as needed
Qualifications
High school Diploma or equivalent required
3+ years of administrative experience, preferably within a law firm or litigation environment
Familiarity with legal terminology, document formatting and court procedures
Experience with electronic filing systems preferred
Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
Strong organizational skills with the ability to manage multiple deadlines
Ability to maintain strict confidentiality
Comfortable working in an in-office/hybrid environment
Benefits
Benefits:
Outstanding benefits package, including 401k match and generous PTO plan
Career Growth:
Ample opportunities for professional development and advancement
Employee Perks:
Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current agreement in place. We appreciate your understanding.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
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is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.
Position
We are seeking a
Legal Administrative Assistant
to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Key Responsibilities
Provide support and administrative assistance to attorneys and colleagues
Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
Communicate with court personnel regarding procedures, rules, and deadlines
Manage incoming mail, notices, and document distribution
Maintain electronic and client files within the document management system
Maintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reports
Enter attorney time and assist with billing support, client budgets, and billing inquiries
Prepare expense reports and assist with travel arrangements
Manage vendor invoices, reimbursements, and check requests
Assist with client billing inquiries, budgets, appeals and collections
Support additional projects and operational initiatives as needed
Qualifications
High school Diploma or equivalent required
3+ years of administrative experience, preferably within a law firm or litigation environment
Familiarity with legal terminology, document formatting and court procedures
Experience with electronic filing systems preferred
Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
Strong organizational skills with the ability to manage multiple deadlines
Ability to maintain strict confidentiality
Comfortable working in an in-office/hybrid environment
Benefits
Benefits:
Outstanding benefits package, including 401k match and generous PTO plan
Career Growth:
Ample opportunities for professional development and advancement
Employee Perks:
Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current agreement in place. We appreciate your understanding.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
#J-18808-Ljbffr