Administrative Assistant
Wabash Valley Online Application Consortium, Livonia, MI, United States
Position Type: Secretarial/Clerical/ Secretary - School Year
Provides clerical, secretarial, and administrative support to the school principal and staff. This role helps ensure the
front office runs efficiently
while supporting students, parents, and school operations.
Key Responsibilities
Front Office & Communication
Professionally and courteously greet visitors, students, and parents; act as the
first point of contact
Answer phones, emails and respond to inquiries, and direct calls appropriately
Communicate school policies, events, and procedures to families
Administrative Support
Assist the principal and staff with scheduling, meetings, events and correspondence
Prepare, copy, and distribute memos, reports, and school communications
Maintain calendars for school events and activities
Support teachers, administrators, and staff with clerical and organizational tasks
Maintain student files, enrollment, and attendance records
Track and record student absences daily and contact parents when needed
Process student registrations, transfers, and records requests
Office Operations
Manage office supplies, mail, and filing systems
Enter and update data in school information systems
Help coordinate school events (open house, conferences, field trips)
Carry out duties assigned by the administration as needed
Ensure efficient and organized office workflow
Qualifications (Indiana Typical Requirements)
High school diploma or GED (minimum), Associates Degree preferred
Previous office or administrative experience preferred
Basic computer skills (Microsoft Office, student systems)
Strong communication, organization, and multitasking abilities
Professional, welcoming and courteous demeanor
Physical Demands
The physical demands described below represent those required to perform the essential functions of this position. Reasonable accommodations may be made.
Frequency Key:
N = Never | R = Rarely | O = Occasionally | F = Frequently | C = Constantly
#J-18808-Ljbffr
Provides clerical, secretarial, and administrative support to the school principal and staff. This role helps ensure the
front office runs efficiently
while supporting students, parents, and school operations.
Key Responsibilities
Front Office & Communication
Professionally and courteously greet visitors, students, and parents; act as the
first point of contact
Answer phones, emails and respond to inquiries, and direct calls appropriately
Communicate school policies, events, and procedures to families
Administrative Support
Assist the principal and staff with scheduling, meetings, events and correspondence
Prepare, copy, and distribute memos, reports, and school communications
Maintain calendars for school events and activities
Support teachers, administrators, and staff with clerical and organizational tasks
Maintain student files, enrollment, and attendance records
Track and record student absences daily and contact parents when needed
Process student registrations, transfers, and records requests
Office Operations
Manage office supplies, mail, and filing systems
Enter and update data in school information systems
Help coordinate school events (open house, conferences, field trips)
Carry out duties assigned by the administration as needed
Ensure efficient and organized office workflow
Qualifications (Indiana Typical Requirements)
High school diploma or GED (minimum), Associates Degree preferred
Previous office or administrative experience preferred
Basic computer skills (Microsoft Office, student systems)
Strong communication, organization, and multitasking abilities
Professional, welcoming and courteous demeanor
Physical Demands
The physical demands described below represent those required to perform the essential functions of this position. Reasonable accommodations may be made.
Frequency Key:
N = Never | R = Rarely | O = Occasionally | F = Frequently | C = Constantly
#J-18808-Ljbffr