Assistant Activity Manager
Yes Usa, Miami, FL, United States
Miami, United States | Posted on 04/24/2026
Assistant Activity Manager – Job Description
Program Dates: June 26 – August 3, 2026
Reports To: Activity Manager & Center Director
Position Overview
The Assistant Activity Manager supports the Activity Manager in the planning, coordination, and execution of all excursions and on-campus activities. This role is hands‑on and operational, ensuring that daily programming runs smoothly, staff are prepared, and students have a safe, engaging, and high‑quality experience.
The Assistant Activity Manager serves as the primary support system to the Activity Manager and acts as a backup leader in their absence, helping oversee staff, logistics, and student supervision.
PRE-PROGRAM PLANNING & PREPARATION
Excursion & Activity Planning Support
Assist in researching, booking, and confirming excursion sites, transportation, and reservations.
Help build and maintain a database of approved vendors, restaurants, and activity locations within budget.
Support the development of weekly excursion schedules and daily itineraries.
Assist in reviewing and adjusting plans based on staffing, group size, weather conditions, and program needs.
Logistics & Resource Preparation
Assist in preparing all materials required for excursions (directions, itineraries, contact lists, emergency protocols).
Ensure staff have necessary supplies (backpacks, tickets, travel cards, meal arrangements, etc.).
Support organization and tracking of equipment, uniforms, and program resources.
Staff Training & Readiness
Assist in onboarding and training Activity Leaders and counselors.
Help communicate expectations, procedures, and safety protocols.
Support preparation of staff for both on-campus and off‑campus responsibilities.
DAILY PREPARATION (PRE-EXECUTION PHASE)
Program Readiness
Assist in finalizing and distributing daily schedules and instructions to staff.
Ensure all Activity Leaders understand their assignments and responsibilities.
Verify readiness of transportation, reservations, and materials.
Staff Coordination
Support the Activity Manager in assigning staff roles based on strengths and experience.
Conduct check‑ins with staff prior to departures to confirm preparedness.
Student & Chaperone Communication
Assist in ensuring students and chaperones are informed of schedules, meeting points, and expectations.
Help manage attendance and accountability prior to departures.
PROGRAM EXECUTION (DURING ACTIVITIES & EXCURSIONS)
Actively monitor excursions and on‑campus activities to ensure adherence to schedules and safety protocols.
Conduct regular check‑ins with Activity Leaders and staff.
Provide immediate support and direction to staff when needed.
Problem-Solving & Crisis Management
Respond quickly to issues such as delays, behavioral concerns, logistical breakdowns, or emergencies.
Assist in resolving conflicts between staff, students, and chaperones.
Student Supervision & Safety
Support enforcement of student supervision standards at all times.
Ensure student welfare, discipline, and safety are maintained throughout all activities.
Act in loco parentis when required.
Customer Experience Management
Help ensure a high‑quality, engaging, and positive experience for all participants.
Support communication with chaperones and address concerns in real time.
POST-ACTIVITY OPERATIONS
Debrief & Feedback Collection
Assist in gathering feedback from staff, students, and chaperones.
Identify areas for improvement and communicate insights to the Activity Manager.
Staff Check-Out Procedures
Support collection of materials such as receipts, travel cards, media (photos/videos), and equipment.
Ensure accountability for all resources issued to staff.
Program Evaluation Support
Assist in reviewing daily outcomes against expectations.
Contribute to ongoing program improvements and adjustments.
MEALS & LOGISTICS MANAGEMENT
Off-Campus Dining Support
Assist in researching and coordinating restaurant options within budget.
Help manage reservations, payments, and meal logistics.
Troubleshoot issues related to meal cards or payments.
On-Campus Meal Coordination
Support ordering, receiving, and distribution of food deliveries.
Ensure adequate supplies and proper setup for meals.
Assist in supervising staff responsible for meal service.
STAFF LEADERSHIP & TEAM MANAGEMENT
Support the Activity Manager in supervising, mentoring, and motivating staff.
Assist in conducting staff meetings and providing updates.
Help monitor staff performance and provide feedback.
Reinforce accountability, professionalism, and team discipline.
Step into leadership roles when necessary, including leading excursions.
PROGRAM QUALITY CONTROL & CUSTOMER SERVICE
Assist in maintaining high standards across all excursions and activities.
Support continuous improvement efforts based on feedback and observation.
Help ensure strong relationships with students, chaperones, and stakeholders.
Contribute to maintaining a positive, energetic, and structured program environment.
ADMINISTRATIVE & OPERATIONAL SUPPORT
Assist in maintaining accurate daily records (attendance, expenses, reports).
Support documentation and submission of receipts and financial tracking.
Help manage and safeguard program resources and inventory.
Complete additional administrative tasks as assigned.
RESIDENTIAL & CAMPUS SUPPORT DUTIES
Assist with student arrivals, departures, and orientations.
Support residential supervision, including evening duties and room checks.
Help manage student concerns, room issues, and general inquiries.
Assist in maintaining cleanliness and organization of shared spaces.
Support coordination with campus or facility staff.
EMERGENCY RESPONSE & FLEX SUPPORT
Act as a secondary point of contact during emergencies.
Be available to support operations outside standard hours when required.
Step in for the Activity Manager when needed.
Assist with broader camp operations, including staffing gaps or unexpected needs.
QUALIFICATIONS
Bachelor’s Degree (preferred).
Experience in summer camps, youth programs, or event/activity coordination.
Demonstrated leadership or supervisory experience.
Legal authorization to work in the United States.
CORE COMPETENCIES
Leadership and team support
Strong organization and attention to detail
Ability to multitask in high‑pressure environments
Effective communication and interpersonal skills
Problem‑solving and adaptability
High level of accountability and initiative
Customer service and student‑centered mindset
WORK SCHEDULE
60 hours per week
Schedule based on program needs
One day off per week (coordinated with Center Director)
Availability required outside standard hours for emergencies
ROLE CLARITY (IMPORTANT)
The Assistant Activity Manager is not a passive support role. This position is expected to:
Drive execution of all activity plans
Act as the operational backbone of the program
Step into leadership seamlessly when needed
This role is essential to ensuring the Activity Manager can focus on high‑level coordination while the Assistant ensures flawless day‑to‑day delivery.
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Assistant Activity Manager – Job Description
Program Dates: June 26 – August 3, 2026
Reports To: Activity Manager & Center Director
Position Overview
The Assistant Activity Manager supports the Activity Manager in the planning, coordination, and execution of all excursions and on-campus activities. This role is hands‑on and operational, ensuring that daily programming runs smoothly, staff are prepared, and students have a safe, engaging, and high‑quality experience.
The Assistant Activity Manager serves as the primary support system to the Activity Manager and acts as a backup leader in their absence, helping oversee staff, logistics, and student supervision.
PRE-PROGRAM PLANNING & PREPARATION
Excursion & Activity Planning Support
Assist in researching, booking, and confirming excursion sites, transportation, and reservations.
Help build and maintain a database of approved vendors, restaurants, and activity locations within budget.
Support the development of weekly excursion schedules and daily itineraries.
Assist in reviewing and adjusting plans based on staffing, group size, weather conditions, and program needs.
Logistics & Resource Preparation
Assist in preparing all materials required for excursions (directions, itineraries, contact lists, emergency protocols).
Ensure staff have necessary supplies (backpacks, tickets, travel cards, meal arrangements, etc.).
Support organization and tracking of equipment, uniforms, and program resources.
Staff Training & Readiness
Assist in onboarding and training Activity Leaders and counselors.
Help communicate expectations, procedures, and safety protocols.
Support preparation of staff for both on-campus and off‑campus responsibilities.
DAILY PREPARATION (PRE-EXECUTION PHASE)
Program Readiness
Assist in finalizing and distributing daily schedules and instructions to staff.
Ensure all Activity Leaders understand their assignments and responsibilities.
Verify readiness of transportation, reservations, and materials.
Staff Coordination
Support the Activity Manager in assigning staff roles based on strengths and experience.
Conduct check‑ins with staff prior to departures to confirm preparedness.
Student & Chaperone Communication
Assist in ensuring students and chaperones are informed of schedules, meeting points, and expectations.
Help manage attendance and accountability prior to departures.
PROGRAM EXECUTION (DURING ACTIVITIES & EXCURSIONS)
Actively monitor excursions and on‑campus activities to ensure adherence to schedules and safety protocols.
Conduct regular check‑ins with Activity Leaders and staff.
Provide immediate support and direction to staff when needed.
Problem-Solving & Crisis Management
Respond quickly to issues such as delays, behavioral concerns, logistical breakdowns, or emergencies.
Assist in resolving conflicts between staff, students, and chaperones.
Student Supervision & Safety
Support enforcement of student supervision standards at all times.
Ensure student welfare, discipline, and safety are maintained throughout all activities.
Act in loco parentis when required.
Customer Experience Management
Help ensure a high‑quality, engaging, and positive experience for all participants.
Support communication with chaperones and address concerns in real time.
POST-ACTIVITY OPERATIONS
Debrief & Feedback Collection
Assist in gathering feedback from staff, students, and chaperones.
Identify areas for improvement and communicate insights to the Activity Manager.
Staff Check-Out Procedures
Support collection of materials such as receipts, travel cards, media (photos/videos), and equipment.
Ensure accountability for all resources issued to staff.
Program Evaluation Support
Assist in reviewing daily outcomes against expectations.
Contribute to ongoing program improvements and adjustments.
MEALS & LOGISTICS MANAGEMENT
Off-Campus Dining Support
Assist in researching and coordinating restaurant options within budget.
Help manage reservations, payments, and meal logistics.
Troubleshoot issues related to meal cards or payments.
On-Campus Meal Coordination
Support ordering, receiving, and distribution of food deliveries.
Ensure adequate supplies and proper setup for meals.
Assist in supervising staff responsible for meal service.
STAFF LEADERSHIP & TEAM MANAGEMENT
Support the Activity Manager in supervising, mentoring, and motivating staff.
Assist in conducting staff meetings and providing updates.
Help monitor staff performance and provide feedback.
Reinforce accountability, professionalism, and team discipline.
Step into leadership roles when necessary, including leading excursions.
PROGRAM QUALITY CONTROL & CUSTOMER SERVICE
Assist in maintaining high standards across all excursions and activities.
Support continuous improvement efforts based on feedback and observation.
Help ensure strong relationships with students, chaperones, and stakeholders.
Contribute to maintaining a positive, energetic, and structured program environment.
ADMINISTRATIVE & OPERATIONAL SUPPORT
Assist in maintaining accurate daily records (attendance, expenses, reports).
Support documentation and submission of receipts and financial tracking.
Help manage and safeguard program resources and inventory.
Complete additional administrative tasks as assigned.
RESIDENTIAL & CAMPUS SUPPORT DUTIES
Assist with student arrivals, departures, and orientations.
Support residential supervision, including evening duties and room checks.
Help manage student concerns, room issues, and general inquiries.
Assist in maintaining cleanliness and organization of shared spaces.
Support coordination with campus or facility staff.
EMERGENCY RESPONSE & FLEX SUPPORT
Act as a secondary point of contact during emergencies.
Be available to support operations outside standard hours when required.
Step in for the Activity Manager when needed.
Assist with broader camp operations, including staffing gaps or unexpected needs.
QUALIFICATIONS
Bachelor’s Degree (preferred).
Experience in summer camps, youth programs, or event/activity coordination.
Demonstrated leadership or supervisory experience.
Legal authorization to work in the United States.
CORE COMPETENCIES
Leadership and team support
Strong organization and attention to detail
Ability to multitask in high‑pressure environments
Effective communication and interpersonal skills
Problem‑solving and adaptability
High level of accountability and initiative
Customer service and student‑centered mindset
WORK SCHEDULE
60 hours per week
Schedule based on program needs
One day off per week (coordinated with Center Director)
Availability required outside standard hours for emergencies
ROLE CLARITY (IMPORTANT)
The Assistant Activity Manager is not a passive support role. This position is expected to:
Drive execution of all activity plans
Act as the operational backbone of the program
Step into leadership seamlessly when needed
This role is essential to ensuring the Activity Manager can focus on high‑level coordination while the Assistant ensures flawless day‑to‑day delivery.
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