Office Manager
Voiceflow, Moses Lake, WA, United States
At Stoke, we believe a thriving space economy will enable a vibrant, sustainable, and equitable future here on Earth. That is why we’re building Nova, our fully and rapidly reusable launch vehicle. Designed for daily flight, Nova tackles the core challenges of space transportation by reducing cost, increasing availability, and improving reliability. By radically lowering launch costs and increasing flight cadence, we’re helping create a truly scalable space industry.
Reusable launch systems are the key to seamlessly connecting Earth and space, and operations are at the heart of that mission. As an Office Manager at Stoke, you’ll play a critical role in supporting our Moses Lake Test Site operations. We are seeking a skilled and motivated individual to join our team. The ideal candidate will have a strong background in operations coordination and administrative services and a passion for driving operational excellence. This role will be pivotal in ensuring high-efficiency operations while supporting the growth and development of the launch & recovery team.
As part of a small, well-supported team, you will have access to the resources you need to get the job done right while simultaneously boosting your skills at a pace that can’t be matched in most other roles. You must be ready to stay focused, move fast, self‑direct, and learn on the fly.
Responsibilities
Coordinate meetings, both onsite and offsite, including internal and external participants. This includes ordering and setting up catering, post‑visit clean‑up, planning agendas, directing or escorting participants, and keeping and distributing minutes.
Work with visitors and customers to schedule onsite meetings, organizing all necessary logistics
Arrange, maintain, and modify the leaders’ schedules and associated organizational activities
Assist the team with all aspects of travel logistics, including booking flights, hotels, rental cars, and other arrangements as needed
Handle confidential business matters with discretion
Support HR/Recruiting team with candidate interview coordination, new hire onboarding, swag distribution, and creation of employee/candidate materials
Partner with marketing team to source, order, and distribute employee and candidate swag
Manage employee appreciation events and coordinate employee gifts
As available, support our Inventory team with part purchasing, item pickups around Moses Lake, or stock audits
Own the janitorial support and general office cleanliness and organization
Own food, snack, & beverage selection and stockingOwn office supplies and inventory and office budget
Support team as needed
All other duties as assigned
Minimum Qualifications
High School Diploma and 2+ years’ relevant professional experience, or an equivalent combination of education and experience
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
Ability to coordinate Outlook calendar, conference calls, and shared link applications
Prior experience coordinating both on and off‑site meetings and/or events
Ability to complete a wide variety of tasks with minimal supervision
Experience with travel planning
Ability to work onsite full time
Ability to compile and generate reports and presentations
Experience proofreading and correcting documents for grammatical errors
Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with attention to detail
Ability to interface with executive level internal and external contacts with considerable autonomy
Rigorous attention to detail
Highest levels of organization
Unbeatable drive and ownership
Ability to lead & follow
Passion for building something with high quality, willing to attend work with a positive and humble attitude, and willing to take ownership of large and small tasks to help the team be successful
Benefits
Equity – We are pleased to offer equity in the form of stock options to all regular, full‑time employees.
Comprehensive benefits program including subsidized medical, dental, and vision insurance
Company‑paid life and disability insurance
401(k) plan with employer match
4 weeks’ Paid Time Off
Holidays – 10 days (including an end‑of‑year closure)
Paid Family/Parental Leave
On‑site gym or monthly wellness stipend (depending on location)
Dog friendly offices!
Compensation
Level 1: $22.82 - $34.18/HR
Level 2: $27.92 - $41.90/HR
Level 3: $34.93 - $52.35/HR
ITAR Requirements
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Equal Opportunity
The Company is an Equal Opportunity Employer, including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws, including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality, race, citizenship, immigration status, or any other protected class when it comes to employment practices, including hiring.
Employment at the Company is contingent upon satisfactory completion of reference and backgroundchecks, and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements, and therefore, they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re‑verify authorization to work periodically.
Separate from this I-9 process, this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job.
E-Verify
Stoke Space uses E-Verify to confirm the identity and employment eligibility of all new hires.
#J-18808-Ljbffr
Reusable launch systems are the key to seamlessly connecting Earth and space, and operations are at the heart of that mission. As an Office Manager at Stoke, you’ll play a critical role in supporting our Moses Lake Test Site operations. We are seeking a skilled and motivated individual to join our team. The ideal candidate will have a strong background in operations coordination and administrative services and a passion for driving operational excellence. This role will be pivotal in ensuring high-efficiency operations while supporting the growth and development of the launch & recovery team.
As part of a small, well-supported team, you will have access to the resources you need to get the job done right while simultaneously boosting your skills at a pace that can’t be matched in most other roles. You must be ready to stay focused, move fast, self‑direct, and learn on the fly.
Responsibilities
Coordinate meetings, both onsite and offsite, including internal and external participants. This includes ordering and setting up catering, post‑visit clean‑up, planning agendas, directing or escorting participants, and keeping and distributing minutes.
Work with visitors and customers to schedule onsite meetings, organizing all necessary logistics
Arrange, maintain, and modify the leaders’ schedules and associated organizational activities
Assist the team with all aspects of travel logistics, including booking flights, hotels, rental cars, and other arrangements as needed
Handle confidential business matters with discretion
Support HR/Recruiting team with candidate interview coordination, new hire onboarding, swag distribution, and creation of employee/candidate materials
Partner with marketing team to source, order, and distribute employee and candidate swag
Manage employee appreciation events and coordinate employee gifts
As available, support our Inventory team with part purchasing, item pickups around Moses Lake, or stock audits
Own the janitorial support and general office cleanliness and organization
Own food, snack, & beverage selection and stockingOwn office supplies and inventory and office budget
Support team as needed
All other duties as assigned
Minimum Qualifications
High School Diploma and 2+ years’ relevant professional experience, or an equivalent combination of education and experience
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
Ability to coordinate Outlook calendar, conference calls, and shared link applications
Prior experience coordinating both on and off‑site meetings and/or events
Ability to complete a wide variety of tasks with minimal supervision
Experience with travel planning
Ability to work onsite full time
Ability to compile and generate reports and presentations
Experience proofreading and correcting documents for grammatical errors
Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with attention to detail
Ability to interface with executive level internal and external contacts with considerable autonomy
Rigorous attention to detail
Highest levels of organization
Unbeatable drive and ownership
Ability to lead & follow
Passion for building something with high quality, willing to attend work with a positive and humble attitude, and willing to take ownership of large and small tasks to help the team be successful
Benefits
Equity – We are pleased to offer equity in the form of stock options to all regular, full‑time employees.
Comprehensive benefits program including subsidized medical, dental, and vision insurance
Company‑paid life and disability insurance
401(k) plan with employer match
4 weeks’ Paid Time Off
Holidays – 10 days (including an end‑of‑year closure)
Paid Family/Parental Leave
On‑site gym or monthly wellness stipend (depending on location)
Dog friendly offices!
Compensation
Level 1: $22.82 - $34.18/HR
Level 2: $27.92 - $41.90/HR
Level 3: $34.93 - $52.35/HR
ITAR Requirements
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Equal Opportunity
The Company is an Equal Opportunity Employer, including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws, including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality, race, citizenship, immigration status, or any other protected class when it comes to employment practices, including hiring.
Employment at the Company is contingent upon satisfactory completion of reference and backgroundchecks, and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements, and therefore, they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re‑verify authorization to work periodically.
Separate from this I-9 process, this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job.
E-Verify
Stoke Space uses E-Verify to confirm the identity and employment eligibility of all new hires.
#J-18808-Ljbffr