Business Office Manager - Skilled Nursing Facility
Fair Oaks Health Care Center, Crystal Lake, IL, United States
Location - Fair Oaks Health Care Center - Crystal Lake (on-site position)
Status - Full-time
Schedule - M-F (days) participates in Manager on Duty Weekend rotation
Job Summary
The office manager is responsible for supervision and coordination of insurance claims and billing. This position is also responsible for maintaining accounts receivable, claims submission to all payers and month‑end processing and resident trust.
Compensation
$58,000.00 to $63,000.00 (salary)
Health insurance options designed for flexibility
Dental and Vision Insurance
Company‑paid life insurance
401(K) with employer match
PTO
Tuition reimbursement and continuing education
Employer Assistance Program (EAP)
Early Wage Access
Key Responsibilities
BILLING
Daily recording of patient census information.
Monthly billing of all pay types.
Collection for those monies billed for all pay types and routine follow‑up as detailed on the Collection Module and Guidelines.
Posting of all resident room and board, therapy, pharmacy and supply charges into the Matrix system.
Obtain signatures, as needed on patient liability checks.
CASH MANAGEMENT
Deposit and posting of all cash receipts.
Daily cash management to oversee cash flow.
Daily maintenance of the petty cash account.
Securing supportive documentation for cash disbursements.
Fax a copy of the bank statement on each account to the management company upon receipt.
Completion of monthly bank reconciliation for every bank account. (Send bank statement with bank reconciliation)
ACCOUNTS PAYABLE
Daily or weekly accounts payable processing on the MDI AP/GL system.
Monitoring of accounts to insure COD status does not occur.
Vendor communication regarding accounts payable as necessary.
Safeguard facility checks against possible theft.
FINANCIALS
Data input into MDI AP/GL to produce monthly financials.
Thorough review of monthly financials to insure completion and accuracy, including cash tie‑out.
Completion of all areas on "Monthly Financial Checklist" form.
Preparation and retention of financial reports generated through MDI AP/GL and Matrix as outlined on the “End of Month Reports” list.
Final review of financials with the Administrator prior to forwarding to CHC.
GENERAL
Coordination of services with facility personnel as well as family members and Department of Social Services to insure resident financial benefits are secured.
Meeting with family members/responsible party during normal business hours to discuss resident accounts and/or obtain necessary billing information.
Capitalization of items over $1000 & retention of supportive documents.
Provide CHC with detail to complete depreciation schedule of all assets.
Assignment of account codes by CHC standardized chart of accounts.
Completes all other duties as assigned
Qualifications Required
Skilled Nursing Facility Business Office experience
Excellent communications skills
Strong desire to work with the elderly
Must be able to read, write and communicate in English
Qualifications Preferred
Working knowledge of Mineral Tree and SAGE (Intacct)
Past management experience and skills
Equal Opportunity Employer
All qualified candidates will receive consideration for employment without regard to protected status.
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Status - Full-time
Schedule - M-F (days) participates in Manager on Duty Weekend rotation
Job Summary
The office manager is responsible for supervision and coordination of insurance claims and billing. This position is also responsible for maintaining accounts receivable, claims submission to all payers and month‑end processing and resident trust.
Compensation
$58,000.00 to $63,000.00 (salary)
Health insurance options designed for flexibility
Dental and Vision Insurance
Company‑paid life insurance
401(K) with employer match
PTO
Tuition reimbursement and continuing education
Employer Assistance Program (EAP)
Early Wage Access
Key Responsibilities
BILLING
Daily recording of patient census information.
Monthly billing of all pay types.
Collection for those monies billed for all pay types and routine follow‑up as detailed on the Collection Module and Guidelines.
Posting of all resident room and board, therapy, pharmacy and supply charges into the Matrix system.
Obtain signatures, as needed on patient liability checks.
CASH MANAGEMENT
Deposit and posting of all cash receipts.
Daily cash management to oversee cash flow.
Daily maintenance of the petty cash account.
Securing supportive documentation for cash disbursements.
Fax a copy of the bank statement on each account to the management company upon receipt.
Completion of monthly bank reconciliation for every bank account. (Send bank statement with bank reconciliation)
ACCOUNTS PAYABLE
Daily or weekly accounts payable processing on the MDI AP/GL system.
Monitoring of accounts to insure COD status does not occur.
Vendor communication regarding accounts payable as necessary.
Safeguard facility checks against possible theft.
FINANCIALS
Data input into MDI AP/GL to produce monthly financials.
Thorough review of monthly financials to insure completion and accuracy, including cash tie‑out.
Completion of all areas on "Monthly Financial Checklist" form.
Preparation and retention of financial reports generated through MDI AP/GL and Matrix as outlined on the “End of Month Reports” list.
Final review of financials with the Administrator prior to forwarding to CHC.
GENERAL
Coordination of services with facility personnel as well as family members and Department of Social Services to insure resident financial benefits are secured.
Meeting with family members/responsible party during normal business hours to discuss resident accounts and/or obtain necessary billing information.
Capitalization of items over $1000 & retention of supportive documents.
Provide CHC with detail to complete depreciation schedule of all assets.
Assignment of account codes by CHC standardized chart of accounts.
Completes all other duties as assigned
Qualifications Required
Skilled Nursing Facility Business Office experience
Excellent communications skills
Strong desire to work with the elderly
Must be able to read, write and communicate in English
Qualifications Preferred
Working knowledge of Mineral Tree and SAGE (Intacct)
Past management experience and skills
Equal Opportunity Employer
All qualified candidates will receive consideration for employment without regard to protected status.
#J-18808-Ljbffr