HR COORDINATOR - RECRUITING
City of Winter Park, Winter Park, FL, United States
Description
The Human Resources Coordinator performs administrative and technical work in Human Resources administering the full cycle of recruitment, new hire processing, employee data maintenance in payroll system, and assisting employees and applicants with inquiries and assisting applicants and employees with human resources inquiries. This position requires frequent contact with City employees and external individuals and agencies requiring the exercise of tact and courtesy while maintaining a high level of confidentiality. This work is performed under intermediate supervision - the incumbent performs a variety of routine work within established procedures and receives detailed instructions on new projects and assignments; work is reviewed periodically through observation, meetings and conferences, review of correspondence, and reports.
Responsibilities
Recruiting:
Manage full cycle recruitment process including job posting, applicant screening and referral to hiring managers, participation in interviews and practical examinations, new hire processing and orientation with internal and external candidates, attend job fairs, create a pipeline of new hires, initiate internship program and succession planning.
Prepare ID cards.
Process and respond to salary surveys and related inquiries in compliance with applicable federal, state, or local laws and regulations.
Payroll:
Perform and audit employee maintenance entries in payroll and time‑keeping system to ensure timely transmission of accurate data to payroll and associated transactions.
General:
Perform general office/clerical duties including filing, email, phones, ordering supplies and materials, processing invoices and payments.
Understand and interpret Personnel Policy Manual and applicable federal, state, and local statutes related to employment.
Create a positive, productive experience for employees and other customers by projecting concern for matters brought forward and following through to ensure resolution.
First contact for in‑person and phone inquiries.
Maintain complete records management system of personnel files and related records.
Perform accurate and timely data entry to update and maintain databases and spreadsheets (background checks, e‑Verify, Florida New Hire reporting, driver license checks, Drug and Alcohol Clearinghouse).
Notify applicants or departments of any past‑due items or related concerns.
Perform other work as assigned.
Knowledge, Skills, and Abilities
Working knowledge of human resources best practices, and federal, state, and local employment laws.
Working knowledge of modern office practices and equipment.
Skill in operation of modern office equipment, computers, and software, including Microsoft Office (Word, Excel, PowerPoint, etc.).
Skill in providing a high level of customer service.
Skill in developing processes and procedures for human resources related tasks.
Skill in performing mathematical calculations.
Ability to complete tasks in a timely manner, multi‑task, organize workload, meet deadlines, follow up, and take tasks to completion.
Ability to understand and interpret policies, procedures, and applicable laws.
Ability to be flexible, handle a broad scope of tasks, and manage multiple tasks while maintaining focus with frequent interruptions.
Ability to make critical and difficult decisions with some direction that conform to policies and procedures of the City and the Department.
Ability to communicate in person and in writing, prepare comprehensive and coherent reports, and interpret and implement policies and procedures.
Ability to work accurately with a high level of attention to detail.
Ability to maintain a high level of confidentiality in all Human Resources matters.
Ability to establish and maintain effective relationships with employees, supervisors, city officials, and the general public.
Ability to communicate information tactfully and impartially, both in person and in writing with all staff, city officials, and the general public.
Ability to demonstrate proficiency in the City of Winter Park Core Competencies.
Ability to understand and follow oral and written instructions and keep accurate records.
Working knowledge – ability to recall and apply important and commonly‑used information from relevant source documents or information in a particular subject field.
Qualifications
Minimum: Three years of experience in Human Resources.
Associate’s degree preferred.
Experience with Neogov, Tyler Munis software, and digital onboarding preferred.
Possess and maintain a valid State of Florida Driver’s License, Class E or higher.
Equivalent combination of education, training, and experience may be considered.
Physical and Work Environment
Light work requiring the exertion of 0‑20 pounds occasionally and 0‑10 pounds frequently to lift, carry, push, pull, and reposition objects.
Ability to traverse an ADA accessible office setting, with or without reasonable accommodation.
Ability to remain stationary at a keyboard for extended periods and continuously operate a computer and other office machinery (calculator, copy machine, printer).
Ability to manipulate objects and demonstrate small, precise movements repetitively.
Tasks are regularly performed in an office setting without frequent exposure to adverse environmental conditions.
Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one’s surroundings, and the ability to effectively communicate and exchange information with others.
Equal Opportunity Employer
The City of Winter Park is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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The Human Resources Coordinator performs administrative and technical work in Human Resources administering the full cycle of recruitment, new hire processing, employee data maintenance in payroll system, and assisting employees and applicants with inquiries and assisting applicants and employees with human resources inquiries. This position requires frequent contact with City employees and external individuals and agencies requiring the exercise of tact and courtesy while maintaining a high level of confidentiality. This work is performed under intermediate supervision - the incumbent performs a variety of routine work within established procedures and receives detailed instructions on new projects and assignments; work is reviewed periodically through observation, meetings and conferences, review of correspondence, and reports.
Responsibilities
Recruiting:
Manage full cycle recruitment process including job posting, applicant screening and referral to hiring managers, participation in interviews and practical examinations, new hire processing and orientation with internal and external candidates, attend job fairs, create a pipeline of new hires, initiate internship program and succession planning.
Prepare ID cards.
Process and respond to salary surveys and related inquiries in compliance with applicable federal, state, or local laws and regulations.
Payroll:
Perform and audit employee maintenance entries in payroll and time‑keeping system to ensure timely transmission of accurate data to payroll and associated transactions.
General:
Perform general office/clerical duties including filing, email, phones, ordering supplies and materials, processing invoices and payments.
Understand and interpret Personnel Policy Manual and applicable federal, state, and local statutes related to employment.
Create a positive, productive experience for employees and other customers by projecting concern for matters brought forward and following through to ensure resolution.
First contact for in‑person and phone inquiries.
Maintain complete records management system of personnel files and related records.
Perform accurate and timely data entry to update and maintain databases and spreadsheets (background checks, e‑Verify, Florida New Hire reporting, driver license checks, Drug and Alcohol Clearinghouse).
Notify applicants or departments of any past‑due items or related concerns.
Perform other work as assigned.
Knowledge, Skills, and Abilities
Working knowledge of human resources best practices, and federal, state, and local employment laws.
Working knowledge of modern office practices and equipment.
Skill in operation of modern office equipment, computers, and software, including Microsoft Office (Word, Excel, PowerPoint, etc.).
Skill in providing a high level of customer service.
Skill in developing processes and procedures for human resources related tasks.
Skill in performing mathematical calculations.
Ability to complete tasks in a timely manner, multi‑task, organize workload, meet deadlines, follow up, and take tasks to completion.
Ability to understand and interpret policies, procedures, and applicable laws.
Ability to be flexible, handle a broad scope of tasks, and manage multiple tasks while maintaining focus with frequent interruptions.
Ability to make critical and difficult decisions with some direction that conform to policies and procedures of the City and the Department.
Ability to communicate in person and in writing, prepare comprehensive and coherent reports, and interpret and implement policies and procedures.
Ability to work accurately with a high level of attention to detail.
Ability to maintain a high level of confidentiality in all Human Resources matters.
Ability to establish and maintain effective relationships with employees, supervisors, city officials, and the general public.
Ability to communicate information tactfully and impartially, both in person and in writing with all staff, city officials, and the general public.
Ability to demonstrate proficiency in the City of Winter Park Core Competencies.
Ability to understand and follow oral and written instructions and keep accurate records.
Working knowledge – ability to recall and apply important and commonly‑used information from relevant source documents or information in a particular subject field.
Qualifications
Minimum: Three years of experience in Human Resources.
Associate’s degree preferred.
Experience with Neogov, Tyler Munis software, and digital onboarding preferred.
Possess and maintain a valid State of Florida Driver’s License, Class E or higher.
Equivalent combination of education, training, and experience may be considered.
Physical and Work Environment
Light work requiring the exertion of 0‑20 pounds occasionally and 0‑10 pounds frequently to lift, carry, push, pull, and reposition objects.
Ability to traverse an ADA accessible office setting, with or without reasonable accommodation.
Ability to remain stationary at a keyboard for extended periods and continuously operate a computer and other office machinery (calculator, copy machine, printer).
Ability to manipulate objects and demonstrate small, precise movements repetitively.
Tasks are regularly performed in an office setting without frequent exposure to adverse environmental conditions.
Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one’s surroundings, and the ability to effectively communicate and exchange information with others.
Equal Opportunity Employer
The City of Winter Park is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, the City provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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