Office Coordinator
Flywheel, Rogers, AR, United States
About Flywheel
Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth opportunities and the support you need to be the best you can be.
Opportunity
Flywheel Digital is looking for an Executive Assistant/Office Coordinator to provide comprehensive administrative support to 2-3 executives and provide facilities support to the Rogers Office.
This role requires being in person at the office Monday through Friday and will report to the Senior Manager of Operations & Administration.
What You'll Do
Executive Assistant
Calendar and email management – coordinating, prioritizing and managing complex and ever-changing schedules and inboxes.
Travel Logistics – booking flights, rental cars, accommodations and managing detailed itineraries.
Handle Purchase Order submissions and expenses through Service Anywhere and Concur respectively.
Meeting Coordination – organizing, attending, and recording minutes for meetings and executive sessions.
Serve as a liaison between executives, stakeholders, and staff to enhance organizational efficiency.
Assist with special projects by coordinating resources and tracking progress.
Office Responsibilities
Serve as the liaison between the local Facilities Manager and the local Flywheel team to ensure that employees, clients, and guests' needs are met.
Greeting employees, clients, and guests entering the office, ensuring that they are comfortable, welcomed, and connected with the right personnel.
Managing incoming and outgoing correspondence to the office including emails, invoices, mail, and packages.
Monitor office expenditures and reconcile monthly expenses.
Monitor office supplies inventory and place orders for individual needs.
Support the office with events both inside the office and offsite as needed.
Who You Are
5 years of experience in an administrative role that reports to executive management.
Comfort with ambiguity and changing priorities.
Strong organizational and project management skills.
Discretion and confidentiality in handling sensitive information.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office including Word, Excel, and Outlook.
Ability to work both independently and collaboratively in a fast‑paced environment.
Creative problem‑solving skills and a flexible, can‑do attitude.
Ability to communicate effectively with all levels of the internal organization, building management, and external vendors.
Working at Flywheel
Competitive paid time off, including annual leave plus paid public holidays.
Great learning and development opportunities.
Benefits that help you live your best life.
Parental leave and benefits.
Volunteering opportunities.
Access to office hubs across the globe and benefits to connect with teammates.
Background checks required for hired candidates.
Flywheel Commerce Network is an Equal Opportunity Employer and participates in E‑Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.
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Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth opportunities and the support you need to be the best you can be.
Opportunity
Flywheel Digital is looking for an Executive Assistant/Office Coordinator to provide comprehensive administrative support to 2-3 executives and provide facilities support to the Rogers Office.
This role requires being in person at the office Monday through Friday and will report to the Senior Manager of Operations & Administration.
What You'll Do
Executive Assistant
Calendar and email management – coordinating, prioritizing and managing complex and ever-changing schedules and inboxes.
Travel Logistics – booking flights, rental cars, accommodations and managing detailed itineraries.
Handle Purchase Order submissions and expenses through Service Anywhere and Concur respectively.
Meeting Coordination – organizing, attending, and recording minutes for meetings and executive sessions.
Serve as a liaison between executives, stakeholders, and staff to enhance organizational efficiency.
Assist with special projects by coordinating resources and tracking progress.
Office Responsibilities
Serve as the liaison between the local Facilities Manager and the local Flywheel team to ensure that employees, clients, and guests' needs are met.
Greeting employees, clients, and guests entering the office, ensuring that they are comfortable, welcomed, and connected with the right personnel.
Managing incoming and outgoing correspondence to the office including emails, invoices, mail, and packages.
Monitor office expenditures and reconcile monthly expenses.
Monitor office supplies inventory and place orders for individual needs.
Support the office with events both inside the office and offsite as needed.
Who You Are
5 years of experience in an administrative role that reports to executive management.
Comfort with ambiguity and changing priorities.
Strong organizational and project management skills.
Discretion and confidentiality in handling sensitive information.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office including Word, Excel, and Outlook.
Ability to work both independently and collaboratively in a fast‑paced environment.
Creative problem‑solving skills and a flexible, can‑do attitude.
Ability to communicate effectively with all levels of the internal organization, building management, and external vendors.
Working at Flywheel
Competitive paid time off, including annual leave plus paid public holidays.
Great learning and development opportunities.
Benefits that help you live your best life.
Parental leave and benefits.
Volunteering opportunities.
Access to office hubs across the globe and benefits to connect with teammates.
Background checks required for hired candidates.
Flywheel Commerce Network is an Equal Opportunity Employer and participates in E‑Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.
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