Permit Coordinator

JOB INFORMATION
Non-exempt; full-time; 40 hours per week; Monday‑Friday; 7:00 a.m. – 4:00 p.m.; full‑benefits

Serving as technical advisor to all permitting staff, this position coordinates and manages the intake, processing and tracking of all permit applications and approvals for the environmental compliance section, licenses, as well as other aspects of the building, electric, fire, gaming, and plumbing functions of the department. Direction is given to Permit Specialist and various agency support staff.

EEO STATEMENT
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov.

TOTAL COMPENSATION PACKAGE

11 days of Vacation leave with increase after 2 years of employment

15 days of Sick leave with unlimited annual carryover

11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)

Day 1 coverage of comprehensive Medical Insurance Plan options, including generous County Health Savings Account (HSA) contribution (if enrolled in the high‑deductible plan). This includes Dental, Vision, and Flexible Spending.

Employee Health Center with no or low‑cost primary and urgent care

100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit

County and Employee funded Defined Benefit Pension Plan

Vesting after 5 years of service

Additional service credit for eligible previous public service, military service, etc.

Work/Life balance programs including: Employee Assistance Program and Employee Wellness Program

Generous Tuition Reimbursement Program

Other employee‑paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

Oversee all administrative aspects of the County's Environmental Compliance Section

Review and process grading, stormwater, logging, driveway, and forest resource ordinance permit applications; route plans to review agencies or reject for deficient submission standards

Accept and route agreements and sureties, deeds, maintained agreements and other legal documents to appropriate agencies or reject for deficient submission standards; coordinate with the County Attorney’s Office

Track and respond to developer, engineer, and applicant questions

Process and review building, plumbing, electrical, fire, and use permits, and trade licenses, including the review of initial application and route to appropriate department through land management software platforms

Provide guidance and give direction to Permit staff regarding processing and management of the permit and license processes

Perform quality control, audits and assurance reviews on applications received and processed; follow up on audits as needed

Review and resolve citizen concerns; respond to the Division’s PIA requests

Maintain project files, databases, spreadsheets, and project status documents including scanning and filing documents

Perform other duties as assigned

QUALIFICATIONS AND REQUIREMENTS

High school graduation or equivalent

Minimum 4 years of work experience in zoning, permitting, coding and construction documentation, or a related field

A combination of education and experience that provides the required knowledge, skills, and abilities to successfully perform the essential functions and job responsibilities of this position may be considered as a substitution for the above‐listed required education and experience. Additional required or preferred qualifications may apply based on operational needs, as approved by Human Resources.

ADDITIONAL REQUIREMENTS
Employees in this classification are designated as Non‑Essential. An Essential Employee means the employee is considered necessary for the operation of County services. Essential Employees are required to report to work in the event of a weather incident, general emergency, or disasters when County offices are closed. They may be required to work overtime with little or no advance notice and may be required to report to work in emergency situations and/or after hours.

KNOWLEDGE / SKILLS / ABILITIES

Knowledge of Frederick County permitting and construction process, basic engineering principles, County and State codes and regulations relating to construction

Ability to work with department and division management to improve service by developing and implementing changes to existing procedures/protocol

Ability to effectively read and interpret plans, maps and plats

Ability to effectively assign and follow‑up the work of others

Ability to perform software testing and provide training to staff and customers

Strong and accurate math and clerical skills including the ability to effectively create, update and maintain manual and computerized files and filing systems

Ability to make independent decisions, establish priorities and complete assigned duties with minimal supervision

Strong and effective spoken and written (English) communication skills, to effectively problem solve to resolve complaints and respond to inquiries from the public via email, phone and in person

Ability to develop and maintain effective working relationships with co‑workers and the general public, maintaining a pleasant, professional demeanor while working with the public in a wide variety of circumstances and who have varying degrees of knowledge of permitting requirements

PREFERENCE MAY BE GIVEN FOR

Work experience with processing building, grading, stormwater, plumbing, electrical and gaming permits

Local or municipal government work experience

Administrative work experience that includes customer service responsibilities

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

While working in this position, the employee is required to frequently sit, walk, and perform repetitive motions

While working in this position, the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

Available for varied working hours as needed for meetings or other commitments

Ability to provide own transportation as needed for meetings and other commitments

KIND OF EXAMINATION (may Include)

An evaluation of training and experience

One or more interviews

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