Staffing Coordinator, Nursing Staff Office
RWJBarnabas Health, Jersey City, NJ, United States
Job Title: Staffing Coordinator
Location: Jersey City Medical Center, 355 Grand Street, Jersey City, NJ 07302
Department: Nursing Staff Office
Req #: 0000246059
Status: Per Diem
Shift: Night
Pay Range: $21.17 - $28.52 per hour
Job Overview
Responsible for organizing and managing information in the Nurse Staffing Office (NSO). Works with ADP and other related software systems. Provides secretarial, receptionist, clerical, and general office duties, including scheduling, staffing, and payroll, completing activities with minimal supervision. Independently oversees payroll and payroll function and coordinates support for Clinical Operations Managers (COM). Provides staffing and payroll reports to supervisor(s)/manager. Interacts with all levels of staff, supervision, and management. Collaborates with other Staffing Assistants on all aspects of the job. Responsible for training new staff. Coordinates the duties of other staffing office personnel. Under the direction of the Department Manager, contributes to the department to fulfill its mission and exceed its goals. Is responsible for reporting identified safety issues as hazardous environments and medical errors. Work schedule includes rotating weekends and holidays.
Qualifications
Required:
High School Diploma or GED equivalent
Business Office experience
Must have previous electronic payroll, staffing, & scheduling experience
Computer, word processing skills and telephone experience
Preferred:
Associate's degree
ADP experience preferred
Scheduling Requirements
Shift varies
Per Diem/ as needed/ including weekend and holiday
Essential Functions
Adapts to varying work requirements dependent on departmental needs
Assists in ADP training
Calling and assuring staff replacements
Communicates with the Clinical Operations Managers and collaborates with Unit Leaders on staffing issues
Computer skills including data entry, report generation, and creation of reports
Confers with the Clinical Operations Manager, staffing daily and planning staffing based on requirements
Coordinates extraordinary weather conditions protocol
Demonstrates professional conduct that is governed by ethical codes of behavior
Maintains ADP and works on expansion of scheduling capabilities
Maintains ADP to assist with accurate payroll completion
Maintains confidentiality in all hospital-related issues
Maintains daily records of census, activity, acuity, and staffing needs
Maintains daily records of patient
urse ratio and submits monthly electronically to DOH
Maintains expiration log as per policy guidelines, communicating with units and Medical Examiner's office
Participates in the planning for the orientation of new personnel
Processes paperwork for personnel action changes
Telephone communication
Word processing skills
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
RWJBarnabas Health is an Equal Opportunity Employer.
#J-18808-Ljbffr
Location: Jersey City Medical Center, 355 Grand Street, Jersey City, NJ 07302
Department: Nursing Staff Office
Req #: 0000246059
Status: Per Diem
Shift: Night
Pay Range: $21.17 - $28.52 per hour
Job Overview
Responsible for organizing and managing information in the Nurse Staffing Office (NSO). Works with ADP and other related software systems. Provides secretarial, receptionist, clerical, and general office duties, including scheduling, staffing, and payroll, completing activities with minimal supervision. Independently oversees payroll and payroll function and coordinates support for Clinical Operations Managers (COM). Provides staffing and payroll reports to supervisor(s)/manager. Interacts with all levels of staff, supervision, and management. Collaborates with other Staffing Assistants on all aspects of the job. Responsible for training new staff. Coordinates the duties of other staffing office personnel. Under the direction of the Department Manager, contributes to the department to fulfill its mission and exceed its goals. Is responsible for reporting identified safety issues as hazardous environments and medical errors. Work schedule includes rotating weekends and holidays.
Qualifications
Required:
High School Diploma or GED equivalent
Business Office experience
Must have previous electronic payroll, staffing, & scheduling experience
Computer, word processing skills and telephone experience
Preferred:
Associate's degree
ADP experience preferred
Scheduling Requirements
Shift varies
Per Diem/ as needed/ including weekend and holiday
Essential Functions
Adapts to varying work requirements dependent on departmental needs
Assists in ADP training
Calling and assuring staff replacements
Communicates with the Clinical Operations Managers and collaborates with Unit Leaders on staffing issues
Computer skills including data entry, report generation, and creation of reports
Confers with the Clinical Operations Manager, staffing daily and planning staffing based on requirements
Coordinates extraordinary weather conditions protocol
Demonstrates professional conduct that is governed by ethical codes of behavior
Maintains ADP and works on expansion of scheduling capabilities
Maintains ADP to assist with accurate payroll completion
Maintains confidentiality in all hospital-related issues
Maintains daily records of census, activity, acuity, and staffing needs
Maintains daily records of patient
urse ratio and submits monthly electronically to DOH
Maintains expiration log as per policy guidelines, communicating with units and Medical Examiner's office
Participates in the planning for the orientation of new personnel
Processes paperwork for personnel action changes
Telephone communication
Word processing skills
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
RWJBarnabas Health is an Equal Opportunity Employer.
#J-18808-Ljbffr