Document Control Coordinator II
Nikkiso Co., Ltd., Irvine, CA, United States
Company Overview
Nikkiso Clean Energy & Industrial Gases
is a leading provider of cryogenic pumps, heat exchangers, process systems, turboexpanders, services, and solutions for the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases industries. Applications include fueling stations, marine engines, peak shaving, power generation, virtual pipelines, carbon capture, geothermal power and well stimulation. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with $1.5 B USD in annual revenue, 8000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange.
Job Overview
The Document Control Coordinator is responsible for receiving incoming documentation from customers and suppliers, submitting, maintaining and retaining documentation requiring current revisions to responsible parties. Review and approve supplier certificates of conformity to support request for shipping release. This position assures coordination between departments in order to ensure that all customer documents are kept in the correct locations physically and electronically.
Responsibilities
File all incoming documents from vendors and distribute in a timely manner
Keep track of all due dates of documents due back to vendors
Prepare and send Document Transmittals to customers for new and revised drawings, manuals, and other documents
Notify project managers about released drawings that need to be sent to the customer
Complete Drawings and Parts List portion of the OMM by gathering needed drawings and LMs. Assemble VDB and OMM and send to the customer via shared site and hard copy
Releasing and distributing internal documentations
Assigning and maintaining Engineering Part numbers
Support for vendor qualifications
Create new accounts, contacts and opportunities
Create reports as necessary
Ensure clean data – no duplication of accounts, contacts etc.
Update product pricing
General administrative support
Qualifications
Minimum of 2 years’ experience in document management in the industries field
Must have excellent computer skills and be proficient of Microsoft Office, including Word and Excel. MS Access,
Ability to read and interpret technical procedures and can understand drawings and specification
Excellent attention to detail is critical.
Work Environmental and Physical Demands:
In order to perform the duties of this job, the employee may be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls.
Overtime may be necessary as the workload dictates. This may include weekdays, weekends, nights and/or holidays.
Ability to lift up to 25 lbs. may be required.
Job will generally be performed in an office environment, but may require travel to a Client's office, production facility or industrial/construction job site. Conditions will vary at each location, but the conditions listed above will generally apply.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Environmental Safety Requirements
New Employee Safety Training is required by all newly hired employees, including Safety Awareness
All safety related training is provided and tracked by EHS
Job specific training modules deemed necessary by employee’s direct supervisor will be required of all employees on an ongoing basis
Employees are required to wear Nikkiso provided PPE as/when needed. PPE’s include, safety shoes, safety glasses, face shields, FR clothing, cryogenic gloves, cryogenic apron, cut resistant gloves, safety gloves, hearing protection, hard hats & dust masks. Failure to comply with Nikkiso safety requirements will result in disciplinary actions, up to and including termination.
In compliance with the Americans with Disabilities Act of 1990, the employer will provide reasonable accommodations to meet the work environmental and physical demands listed above.
The knowledge, skills and abilities listed above are typically acquired through the levels of education and experience listed. An equivalent combination of education and/or experience that provides an applicant with the listed knowledge, skills and abilities required to perform the essential duties and responsibilities of the job, may be accepted.
Salary Range:
$20/HR - $27/HR
EEOC Statement
Equal Opportunity Employer/Veteran/Disabled Nikkiso CE&IG is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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Nikkiso Clean Energy & Industrial Gases
is a leading provider of cryogenic pumps, heat exchangers, process systems, turboexpanders, services, and solutions for the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases industries. Applications include fueling stations, marine engines, peak shaving, power generation, virtual pipelines, carbon capture, geothermal power and well stimulation. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with $1.5 B USD in annual revenue, 8000 + employees worldwide, and publicly traded on the Tokyo Stock Exchange.
Job Overview
The Document Control Coordinator is responsible for receiving incoming documentation from customers and suppliers, submitting, maintaining and retaining documentation requiring current revisions to responsible parties. Review and approve supplier certificates of conformity to support request for shipping release. This position assures coordination between departments in order to ensure that all customer documents are kept in the correct locations physically and electronically.
Responsibilities
File all incoming documents from vendors and distribute in a timely manner
Keep track of all due dates of documents due back to vendors
Prepare and send Document Transmittals to customers for new and revised drawings, manuals, and other documents
Notify project managers about released drawings that need to be sent to the customer
Complete Drawings and Parts List portion of the OMM by gathering needed drawings and LMs. Assemble VDB and OMM and send to the customer via shared site and hard copy
Releasing and distributing internal documentations
Assigning and maintaining Engineering Part numbers
Support for vendor qualifications
Create new accounts, contacts and opportunities
Create reports as necessary
Ensure clean data – no duplication of accounts, contacts etc.
Update product pricing
General administrative support
Qualifications
Minimum of 2 years’ experience in document management in the industries field
Must have excellent computer skills and be proficient of Microsoft Office, including Word and Excel. MS Access,
Ability to read and interpret technical procedures and can understand drawings and specification
Excellent attention to detail is critical.
Work Environmental and Physical Demands:
In order to perform the duties of this job, the employee may be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls.
Overtime may be necessary as the workload dictates. This may include weekdays, weekends, nights and/or holidays.
Ability to lift up to 25 lbs. may be required.
Job will generally be performed in an office environment, but may require travel to a Client's office, production facility or industrial/construction job site. Conditions will vary at each location, but the conditions listed above will generally apply.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Environmental Safety Requirements
New Employee Safety Training is required by all newly hired employees, including Safety Awareness
All safety related training is provided and tracked by EHS
Job specific training modules deemed necessary by employee’s direct supervisor will be required of all employees on an ongoing basis
Employees are required to wear Nikkiso provided PPE as/when needed. PPE’s include, safety shoes, safety glasses, face shields, FR clothing, cryogenic gloves, cryogenic apron, cut resistant gloves, safety gloves, hearing protection, hard hats & dust masks. Failure to comply with Nikkiso safety requirements will result in disciplinary actions, up to and including termination.
In compliance with the Americans with Disabilities Act of 1990, the employer will provide reasonable accommodations to meet the work environmental and physical demands listed above.
The knowledge, skills and abilities listed above are typically acquired through the levels of education and experience listed. An equivalent combination of education and/or experience that provides an applicant with the listed knowledge, skills and abilities required to perform the essential duties and responsibilities of the job, may be accepted.
Salary Range:
$20/HR - $27/HR
EEOC Statement
Equal Opportunity Employer/Veteran/Disabled Nikkiso CE&IG is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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