Sr Office Operations Manager -Investment Firm
Henpen Corporation, New York, NY, United States
Office Manager (Confidential Investment Firm)
Location: New York, NY (Midtown Manhattan – 4 days onsite)
Compensation: $180,000 – $220,000 + 10–15% Bonus
Employment Type: Full-Time | Direct Hire
About the Opportunity
We are partnering with a highly respected,
$3B AUM investment firm
known for its disciplined, institutional approach and lean, high-performing team. This is a
high-impact, visible role
where you will serve as the operational backbone of the New York office while supporting senior leadership at the highest level.
This is not a traditional office role—this is a
trusted partner position
for someone who thrives in fast‑paced financial environments and takes pride in delivering a seamless, polished workplace experience.
What You’ll Do
Oversee
day-to-day office operations , ensuring an efficient, professional, and high-performing environment
Manage vendor relationships including
building management, IT, and facilities
Coordinate office logistics:
space planning, supplies, equipment, and maintenance
Provide
high-touch executive support
to senior leadership (complex calendars, meetings, travel coordination)
Lead planning and execution of
internal events and select client‑facing functions
Oversee
new hire onboarding logistics
in partnership with HR and IT
Manage
office budgets, invoices, and expense reporting
with precision
Serve as the primary liaison with
external service providers
Develop and refine
office policies, procedures, and best practices
Ensure compliance with
firm standards and NYC workplace expectations
What You Bring
8+ years of office management experience REQUIRED
within:
Hedge fund
Private equity
Investment banking
Real estate investment / financial services
Proven experience supporting
C‑level executives or senior investment professionals
Strong background managing
vendors, budgets, and office operations in NYC
Exceptional
organization, discretion, and attention to detail
Ability to thrive in a
high‑expectation, fast‑paced environment
Proficiency in:
Microsoft Office Suite
Concur
Zoom / Microsoft Teams
Experience with
executive travel, expense management, and event coordination
Proactive, solutions‑oriented mindset with strong ownership mentality
Key Requirements (Please Review Carefully)
Must have
prior financial services experience
(no exceptions)
Must be
currently located in the NYC area
(no relocation provided)
Ability to work
4 days onsite in Midtown Manhattan
Must be authorized to work in the U.S. (no sponsorship available)
Why This Role Stands Out
Work directly with
senior leadership in a highly respected investment firm
Be part of a
lean, elite team
where your impact is visible and valued
Competitive compensation aligned with
top‑tier talent in the market
Opportunity to shape and elevate the
office experience and operations strategy
#J-18808-Ljbffr
Location: New York, NY (Midtown Manhattan – 4 days onsite)
Compensation: $180,000 – $220,000 + 10–15% Bonus
Employment Type: Full-Time | Direct Hire
About the Opportunity
We are partnering with a highly respected,
$3B AUM investment firm
known for its disciplined, institutional approach and lean, high-performing team. This is a
high-impact, visible role
where you will serve as the operational backbone of the New York office while supporting senior leadership at the highest level.
This is not a traditional office role—this is a
trusted partner position
for someone who thrives in fast‑paced financial environments and takes pride in delivering a seamless, polished workplace experience.
What You’ll Do
Oversee
day-to-day office operations , ensuring an efficient, professional, and high-performing environment
Manage vendor relationships including
building management, IT, and facilities
Coordinate office logistics:
space planning, supplies, equipment, and maintenance
Provide
high-touch executive support
to senior leadership (complex calendars, meetings, travel coordination)
Lead planning and execution of
internal events and select client‑facing functions
Oversee
new hire onboarding logistics
in partnership with HR and IT
Manage
office budgets, invoices, and expense reporting
with precision
Serve as the primary liaison with
external service providers
Develop and refine
office policies, procedures, and best practices
Ensure compliance with
firm standards and NYC workplace expectations
What You Bring
8+ years of office management experience REQUIRED
within:
Hedge fund
Private equity
Investment banking
Real estate investment / financial services
Proven experience supporting
C‑level executives or senior investment professionals
Strong background managing
vendors, budgets, and office operations in NYC
Exceptional
organization, discretion, and attention to detail
Ability to thrive in a
high‑expectation, fast‑paced environment
Proficiency in:
Microsoft Office Suite
Concur
Zoom / Microsoft Teams
Experience with
executive travel, expense management, and event coordination
Proactive, solutions‑oriented mindset with strong ownership mentality
Key Requirements (Please Review Carefully)
Must have
prior financial services experience
(no exceptions)
Must be
currently located in the NYC area
(no relocation provided)
Ability to work
4 days onsite in Midtown Manhattan
Must be authorized to work in the U.S. (no sponsorship available)
Why This Role Stands Out
Work directly with
senior leadership in a highly respected investment firm
Be part of a
lean, elite team
where your impact is visible and valued
Competitive compensation aligned with
top‑tier talent in the market
Opportunity to shape and elevate the
office experience and operations strategy
#J-18808-Ljbffr