Office Manager
East Harbor, Miami, FL, United States
Office Manager
Compensation:
$70,000-$110,000
Location:
Miami (Doral), FL - On-site
Job Type:
Full-time
Reports To:
Operations
About Us
East Harbor is a private credit firm that makes secured loans against real assets: marine vessels, aircraft, real estate, and commercial vehicles. We're collateral-first. If the asset is strong, we'll fund borrowers that banks won't touch. Our portfolio includes 200+ active loans across multiple entities, and we're scaling fast.
Small team based in Miami. Every role here touches the real business.
The Role
You'll keep the office running. This role covers day-to-day office administration, HR support, and vendor management for a small but growing financial firm. When we're actively hiring, you'll own the recruiting process. When we're not, you'll focus on office operations, employee support, and keeping everything organized across multiple entities.
What You'll Do
Manage daily office operations: supplies, scheduling, mail, vendor relationships, and facility coordination
Own the hiring process when active: post jobs, screen applicants, coordinate interviews, manage onboarding paperwork
Maintain employee records, track PTO, monitor payroll, and support benefits administration
Coordinate onboarding for new hires: equipment, accounts, documentation, and first-week setup
Manage relationships with external vendors: insurance brokers, office suppliers, service providers
Organize and maintain corporate filings, registrations, and compliance renewals across multiple entities
Support leadership with scheduling, meeting coordination, and travel arrangements
Handle incoming calls and visitor management
What We're Looking For
1-2 years in office management, administrative support, or HR coordination. Or less if you can demonstrate you're the person who naturally keeps things organized.
Strong organizational skills. You'll be tracking deadlines, vendors, and employee needs simultaneously.
Comfortable with hiring workflows: job postings, applicant screening, interview scheduling
Proficient in Microsoft Office/Google Workspace and comfortable learning new systems
Clear communicator who can represent the firm professionally to vendors, candidates, and visitors
Discreet and trustworthy. You'll handle sensitive employee and company information.
Bachelor's degree or equivalent work experience
Based in or able to commute to Miami, FL
Preferred
Experience with ATS platforms (JazzHR or similar)
Familiarity with payroll systems or basic HR compliance (I-9, W-4, FMLA basics)
Bilingual (English/Spanish)
Experience in a financial services or professional services environment
Why This Role
You'll own the office. No middlemen, no red tape between you and getting things done.
Direct exposure to how a private credit firm operates across deals, compliance, and investor relations.
Small team means your work is visible and your impact is immediate.
Growth opportunity as the firm scales and the office management function expands.
East Harbor Financial is an equal opportunity employer.
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Compensation:
$70,000-$110,000
Location:
Miami (Doral), FL - On-site
Job Type:
Full-time
Reports To:
Operations
About Us
East Harbor is a private credit firm that makes secured loans against real assets: marine vessels, aircraft, real estate, and commercial vehicles. We're collateral-first. If the asset is strong, we'll fund borrowers that banks won't touch. Our portfolio includes 200+ active loans across multiple entities, and we're scaling fast.
Small team based in Miami. Every role here touches the real business.
The Role
You'll keep the office running. This role covers day-to-day office administration, HR support, and vendor management for a small but growing financial firm. When we're actively hiring, you'll own the recruiting process. When we're not, you'll focus on office operations, employee support, and keeping everything organized across multiple entities.
What You'll Do
Manage daily office operations: supplies, scheduling, mail, vendor relationships, and facility coordination
Own the hiring process when active: post jobs, screen applicants, coordinate interviews, manage onboarding paperwork
Maintain employee records, track PTO, monitor payroll, and support benefits administration
Coordinate onboarding for new hires: equipment, accounts, documentation, and first-week setup
Manage relationships with external vendors: insurance brokers, office suppliers, service providers
Organize and maintain corporate filings, registrations, and compliance renewals across multiple entities
Support leadership with scheduling, meeting coordination, and travel arrangements
Handle incoming calls and visitor management
What We're Looking For
1-2 years in office management, administrative support, or HR coordination. Or less if you can demonstrate you're the person who naturally keeps things organized.
Strong organizational skills. You'll be tracking deadlines, vendors, and employee needs simultaneously.
Comfortable with hiring workflows: job postings, applicant screening, interview scheduling
Proficient in Microsoft Office/Google Workspace and comfortable learning new systems
Clear communicator who can represent the firm professionally to vendors, candidates, and visitors
Discreet and trustworthy. You'll handle sensitive employee and company information.
Bachelor's degree or equivalent work experience
Based in or able to commute to Miami, FL
Preferred
Experience with ATS platforms (JazzHR or similar)
Familiarity with payroll systems or basic HR compliance (I-9, W-4, FMLA basics)
Bilingual (English/Spanish)
Experience in a financial services or professional services environment
Why This Role
You'll own the office. No middlemen, no red tape between you and getting things done.
Direct exposure to how a private credit firm operates across deals, compliance, and investor relations.
Small team means your work is visible and your impact is immediate.
Growth opportunity as the firm scales and the office management function expands.
East Harbor Financial is an equal opportunity employer.
#J-18808-Ljbffr