Project Coordinator
American Heart Association, Dallas, TX, United States
Overview
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an excellent opportunity for a Project Coordinator, supporting the Field Campaigns team. The location for this position is flexible.
This role provides administrative, project coordination, and logistical support for assigned training, onboarding, and development initiatives. Responsible for managing timelines, communications, learning systems, event logistics, and financial documentation to support department operations and program delivery.
The Association offers many resources to help you maintain work‑life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally.
Responsibilities
Coordinate, execute, and monitor project timelines across multiple training programs and initiatives, ensuring clear communication of milestones and deliverables.
Provide administrative and project support for Field Campaign Academy, All Onboard for Fundraisers, Consultant Certification, Corporate Market Boot Camps, and School Engagement trainings.
Manage shared national email inboxes (e.g., ahadevcom, ahabrainshark), serving as a primary point of contact for inquiries, communications, and participant support.
Serve as liaison with the Center for Development Operations (CDO) and internal partners to support performance dashboards, completion tracking, reporting, and bi‑annual Fall / Spring transition processes.
Coordinate participant communications, including pre‑work distribution, training updates, and achievement or completion notifications.
Manage calendars and scheduling for trainings and events, including reminders, meeting holds, bookings, and room or virtual platform reservations.
Coordinate training and event logistics and act as meetings department liaison, including catering, lodging, transportation, supplies, room setup, printing, onsite support, technology coordination, and security.
Provide learning management system (LMS) and Brainshark administration, including inbox management, staff technical support, registrations, surveys, reporting, completion tracking, and scheduled system audits.
Utilize internal and vendor systems accurately and efficiently (e.g., Qualtrics, Brainshark, Heart U LMS, Microsoft Forms, Tableau, Oracle or similar platforms) to support projects, documentation, and reporting.
Process and track contracts, invoices, payments, budget documentation, cost functionalization analysis, and inventory management.
Manage multiple concurrent projects, proactively tracking progress, resolving roadblocks, and maintaining accountability across teams.
Maintain accurate records and data to support compliance and internal reporting.
Qualifications
High school diploma or equivalent required. A bachelor's degree is preferred.
Minimum 3 years of relevant administrative or project coordination experience.
Excellent organizational skills with strong attention to detail.
Proficiency in Microsoft Office, Canva, and virtual meeting platforms.
Ability to travel 10% of the time to annual onsite meetings at the National Center.
Compensation & Benefits
The expected pay range will be $55,000-$60,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.
The American Heart Association invests in its people. Here are the main components of our total rewards package.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well‑being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work‑Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance – We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
Location: Dallas, TX.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities.
#J-18808-Ljbffr
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an excellent opportunity for a Project Coordinator, supporting the Field Campaigns team. The location for this position is flexible.
This role provides administrative, project coordination, and logistical support for assigned training, onboarding, and development initiatives. Responsible for managing timelines, communications, learning systems, event logistics, and financial documentation to support department operations and program delivery.
The Association offers many resources to help you maintain work‑life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally.
Responsibilities
Coordinate, execute, and monitor project timelines across multiple training programs and initiatives, ensuring clear communication of milestones and deliverables.
Provide administrative and project support for Field Campaign Academy, All Onboard for Fundraisers, Consultant Certification, Corporate Market Boot Camps, and School Engagement trainings.
Manage shared national email inboxes (e.g., ahadevcom, ahabrainshark), serving as a primary point of contact for inquiries, communications, and participant support.
Serve as liaison with the Center for Development Operations (CDO) and internal partners to support performance dashboards, completion tracking, reporting, and bi‑annual Fall / Spring transition processes.
Coordinate participant communications, including pre‑work distribution, training updates, and achievement or completion notifications.
Manage calendars and scheduling for trainings and events, including reminders, meeting holds, bookings, and room or virtual platform reservations.
Coordinate training and event logistics and act as meetings department liaison, including catering, lodging, transportation, supplies, room setup, printing, onsite support, technology coordination, and security.
Provide learning management system (LMS) and Brainshark administration, including inbox management, staff technical support, registrations, surveys, reporting, completion tracking, and scheduled system audits.
Utilize internal and vendor systems accurately and efficiently (e.g., Qualtrics, Brainshark, Heart U LMS, Microsoft Forms, Tableau, Oracle or similar platforms) to support projects, documentation, and reporting.
Process and track contracts, invoices, payments, budget documentation, cost functionalization analysis, and inventory management.
Manage multiple concurrent projects, proactively tracking progress, resolving roadblocks, and maintaining accountability across teams.
Maintain accurate records and data to support compliance and internal reporting.
Qualifications
High school diploma or equivalent required. A bachelor's degree is preferred.
Minimum 3 years of relevant administrative or project coordination experience.
Excellent organizational skills with strong attention to detail.
Proficiency in Microsoft Office, Canva, and virtual meeting platforms.
Ability to travel 10% of the time to annual onsite meetings at the National Center.
Compensation & Benefits
The expected pay range will be $55,000-$60,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.
The American Heart Association invests in its people. Here are the main components of our total rewards package.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well‑being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work‑Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance – We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
Location: Dallas, TX.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities.
#J-18808-Ljbffr