Administrative Assistant II
The University of Alabama, Tuscaloosa, AL, United States
Administrative Assistant II - 529136
Tuscaloosa, Alabama, United States
Administrative / Professional
Closing at: Apr 29 2026 - 22:55 CDT
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 810201 - Camellia Cntr-Admin/Operations
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary
This position serves as the budget manager for the Camellia Center; including budget maintenance and oversight for existing state funds, gift funds, Capstone accounts, and grant funds. In addition to producing necessary budgetary reports for internal use, this position also reconciles P-Card purchases for all professional staff. This position assists in program development and support with primary responsibilities including reservations, logistical oversight, and scheduling. This position is also responsible for all HR duties of the departments. Responsible for completing required training related to UA policies/procedures and laws/regulations that create a more hospitable and respectful workplace and safer work environment. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.
Required Minimum Qualifications
High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.
Skills and Knowledge
Ability to maintain strict standards of confidentiality. Excellent customer service skills. Demonstrates commitment to supporting all students.
Preferred Qualifications
Experience within a banking (teller, collections), legal or medical office environment may be considered. Knowledge of Banner Accounting Systems and University P-Card systems.
Background Investigation Statement
Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity
The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
Tuscaloosa, Alabama, United States
Administrative / Professional
Closing at: Apr 29 2026 - 22:55 CDT
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 810201 - Camellia Cntr-Admin/Operations
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary
The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary
This position serves as the budget manager for the Camellia Center; including budget maintenance and oversight for existing state funds, gift funds, Capstone accounts, and grant funds. In addition to producing necessary budgetary reports for internal use, this position also reconciles P-Card purchases for all professional staff. This position assists in program development and support with primary responsibilities including reservations, logistical oversight, and scheduling. This position is also responsible for all HR duties of the departments. Responsible for completing required training related to UA policies/procedures and laws/regulations that create a more hospitable and respectful workplace and safer work environment. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.
Required Minimum Qualifications
High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.
Skills and Knowledge
Ability to maintain strict standards of confidentiality. Excellent customer service skills. Demonstrates commitment to supporting all students.
Preferred Qualifications
Experience within a banking (teller, collections), legal or medical office environment may be considered. Knowledge of Banner Accounting Systems and University P-Card systems.
Background Investigation Statement
Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity
The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.