Secretary - IN PERSON HAMILTON NJ - Full Time
Capital Health Services, Trenton, NJ, United States
Secretary
Performs secretarial tasks for multiple professionals and managers in the department to support department operations. Provides clerical support to facilitate smooth operation of the department.
Minimum Requirements
Education: High school diploma or GED.
Experience: Three years of clerical, secretarial, office, or administrative experience.
Other Credentials:
Knowledge and Skills: Has excellent organizational skills.
Special Training: Proficiency in Microsoft Office (Word, Excel).
Mental, Behavioral and Emotional Abilities: Possesses a friendly demeanor.
Usual Work Day: 8 Hours
Reporting Relationships
Does this position formally supervise employees? No
Essential Functions
Types letters, memoranda, reports, contracts, forms, documents and other materials as needed from drafts or standard formats using basic features of MS Word. Proofreads and corrects completed work.
Prepares large mailing projects using merge functions to create labels, collates materials, and prepares envelopes for timely mailing.
Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner. Maintains confidentiality of information.
Enters accrual data into spreadsheets or existing databases. Runs and distributes routine reports on a timely basis. Maintains lists and logs.
Sorts and distributes department mail as it arrives.
Maintains, monitors, and orders office supplies, letterhead, and envelopes to maintain adequate supplies for anticipated special projects.
Schedules conference rooms and coordinates meeting arrangements in a timely manner.
Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes, contacts travel agent to make travel arrangements as needed.
Serves as first point of contact for visitors and callers to the department or facility.
Answers and screens telephone calls and takes accurate messages.
Responds to inquiries from callers and visitors or refers to department staff.
Greets and announces visitors and notifies appropriate staff member. Distributes passes as required by department or operating unit policy.
Performs other duties as assigned.
Physical Demands and Work Environment
Frequent physical demands include: Sitting, Standing, Walking, Push/Pull, Twisting, Bending, Reaching forward, Reaching overhead, Keyboard use/repetitive motion. Occasional physical demands include: Climbing (e.g., stairs or ladders), Carry objects, Squat/kneel/crawl, Wrist position deviation, Pinching/fine motor activities, Taste or Smell. Continuous physical demands include: Talk or Hear, Lifting Floor to Waist 15 lbs., Lifting Waist Level and Above 10 lbs. Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Minimal Depth Perception, Accurate Hearing. Anticipated Occupational Exposure Risks Include the following: Airborne Communicable Disease, Dust/Particulate Matter.
This position is eligible for the following benefits:
Medical Plan
Prescription drug coverage & In-House Employee Pharmacy
Dental Plan
Vision Plan
Flexible Spending Account (FSA) - Healthcare FSA, Dependent Care FSA
Retirement Savings and Investment Plan
Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
Disability Benefits Long Term Disability (LTD)
Disability Benefits Short Term Disability (STD)
Employee Assistance Program
Commuter Transit
Commuter Parking
Supplemental Life Insurance - Voluntary Life Spouse, Voluntary Life Employee, Voluntary Life Child
Voluntary Legal Services
Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
Voluntary Identity Theft Insurance
Voluntary Pet Insurance
Paid Time-Off Program
Performs secretarial tasks for multiple professionals and managers in the department to support department operations. Provides clerical support to facilitate smooth operation of the department.
Minimum Requirements
Education: High school diploma or GED.
Experience: Three years of clerical, secretarial, office, or administrative experience.
Other Credentials:
Knowledge and Skills: Has excellent organizational skills.
Special Training: Proficiency in Microsoft Office (Word, Excel).
Mental, Behavioral and Emotional Abilities: Possesses a friendly demeanor.
Usual Work Day: 8 Hours
Reporting Relationships
Does this position formally supervise employees? No
Essential Functions
Types letters, memoranda, reports, contracts, forms, documents and other materials as needed from drafts or standard formats using basic features of MS Word. Proofreads and corrects completed work.
Prepares large mailing projects using merge functions to create labels, collates materials, and prepares envelopes for timely mailing.
Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner. Maintains confidentiality of information.
Enters accrual data into spreadsheets or existing databases. Runs and distributes routine reports on a timely basis. Maintains lists and logs.
Sorts and distributes department mail as it arrives.
Maintains, monitors, and orders office supplies, letterhead, and envelopes to maintain adequate supplies for anticipated special projects.
Schedules conference rooms and coordinates meeting arrangements in a timely manner.
Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes, contacts travel agent to make travel arrangements as needed.
Serves as first point of contact for visitors and callers to the department or facility.
Answers and screens telephone calls and takes accurate messages.
Responds to inquiries from callers and visitors or refers to department staff.
Greets and announces visitors and notifies appropriate staff member. Distributes passes as required by department or operating unit policy.
Performs other duties as assigned.
Physical Demands and Work Environment
Frequent physical demands include: Sitting, Standing, Walking, Push/Pull, Twisting, Bending, Reaching forward, Reaching overhead, Keyboard use/repetitive motion. Occasional physical demands include: Climbing (e.g., stairs or ladders), Carry objects, Squat/kneel/crawl, Wrist position deviation, Pinching/fine motor activities, Taste or Smell. Continuous physical demands include: Talk or Hear, Lifting Floor to Waist 15 lbs., Lifting Waist Level and Above 10 lbs. Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Minimal Depth Perception, Accurate Hearing. Anticipated Occupational Exposure Risks Include the following: Airborne Communicable Disease, Dust/Particulate Matter.
This position is eligible for the following benefits:
Medical Plan
Prescription drug coverage & In-House Employee Pharmacy
Dental Plan
Vision Plan
Flexible Spending Account (FSA) - Healthcare FSA, Dependent Care FSA
Retirement Savings and Investment Plan
Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
Disability Benefits Long Term Disability (LTD)
Disability Benefits Short Term Disability (STD)
Employee Assistance Program
Commuter Transit
Commuter Parking
Supplemental Life Insurance - Voluntary Life Spouse, Voluntary Life Employee, Voluntary Life Child
Voluntary Legal Services
Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
Voluntary Identity Theft Insurance
Voluntary Pet Insurance
Paid Time-Off Program