Contract Administrator
InVita Healthcare Technologies, Baltimore, MD, United States
Job Title
Contract Administrator
Location
Baltimore, MD
Department
Legal/Finance
Reports To
Chief Financial Officer (CFO)
Type
Full-Time
Hours of Work
Typical hours of work are from 8:30 AM until 5:30 PM local time Monday through Friday. Flexibility of working hours dependent on location. Additional hours may be necessary as needed. This position is exempt from overtime.
Compensation
$65,000 - $85,000 annually (commensurate with experience)
About InVita Healthcare Technologies
InVita Healthcare Technologies is a leading software provider for complex medical, forensics, and community care environments. We build specialized, highly configurable, and integrated systems that support hospitals, blood centers, donation organizations, public health labs, and forensic labs. We are the clear leader in the blood, implant, organ procurement, DNA, and Forensic software markets. Our software solutions have built-in compliance safeguards that streamline processes and enable quick and efficient information exchange with better decision making. For more information about our software solutions, please visit invitahealth.com.
Position Summary
We are seeking a detail-oriented and process-driven Contract Administrator to manage the end-to-end lifecycle of commercial agreements and support the efficiency, accuracy, and scalability of our contract operations. This role will focus on customer, partner, and vendor agreements—including MSAs, TSAs, SOWs, BAAs, DPAs, and related amendments. The Contract Administrator will serve as a key cross-functional partner across Legal, Finance, Sales, and Operations—ensuring contracts are properly executed, tracked, and aligned with business and operational requirements.
Contract Lifecycle Management
Own and manage the full contract lifecycle, including intake, drafting support, review coordination, execution, tracking, renewals, and archival
Maintain a centralized contract repository and ensure all agreements are complete, accurate, and up to date
Track key contract dates, obligations, and milestones (e.g., renewals, expirations, notice periods)
Coordinate contract workflows across internal stakeholders to ensure timely execution
Commercial Contract Support
Prepare, review, and manage standard agreements (MSAs, TSAs, SOWs, BAAs, DPAs) using approved templates and playbooks
Ensure consistency and accuracy across agreements (pricing, scope, term, SLAs, deliverables)
Support redlining, version control, and contract negotiations in coordination with internal stakeholders and external counsel
Identify non-standard terms and elevate to Legal or leadership as appropriate
Summarize key terms and obligations for internal stakeholders
Contract Operations & Process Improvement
Maintain and improve contract templates, clause libraries, and playbooks
Support enhancements to contract lifecycle management tools, tracking, and reporting
Develop and maintain contract tracking reports and dashboards
Identify opportunities to streamline workflows and improve contract efficiency
Vendor & Compliance Support
Manage vendor agreements, NDAs, and related documentation
Track insurance requirements and certificates of insurance (COIs)
Support compliance efforts (e.g., SOC 2, HIPAA) by organizing and maintaining contract-related documentation
Assist with audit requests and contract-related reporting
Qualifications
Required
Bachelor’s degree (or equivalent experience)
3–7 years of experience in contract administration, contract management, or similar role
Experience managing commercial contracts and contract lifecycle processes
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and work cross-functionally
Experience with contract management systems (CLM) or document repositories
Preferred
Experience in SaaS, healthcare, or other regulated industries
Familiarity with common commercial agreement structures (MSAs, SOWs, NDAs, etc.)
Exposure to data privacy, HIPAA, or security-related contract terms
Experience supporting contract operations at a scaling organization
Process-oriented mindset with a focus on efficiency and continuous improvement
Physical Demands and Work Environment
Prolonged periods of sitting at a desk and working on a computer may be required.
Employee is regularly required to talk or hear.
Employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls.
Employee occasionally required to stand, walk, sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
Employee must occasionally lift and/or move up to 15 pounds.
Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Equal Employment Opportunity Statement
InVita provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pay Range
65,000 - 85,000 USD per year (Maryland)
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Contract Administrator
Location
Baltimore, MD
Department
Legal/Finance
Reports To
Chief Financial Officer (CFO)
Type
Full-Time
Hours of Work
Typical hours of work are from 8:30 AM until 5:30 PM local time Monday through Friday. Flexibility of working hours dependent on location. Additional hours may be necessary as needed. This position is exempt from overtime.
Compensation
$65,000 - $85,000 annually (commensurate with experience)
About InVita Healthcare Technologies
InVita Healthcare Technologies is a leading software provider for complex medical, forensics, and community care environments. We build specialized, highly configurable, and integrated systems that support hospitals, blood centers, donation organizations, public health labs, and forensic labs. We are the clear leader in the blood, implant, organ procurement, DNA, and Forensic software markets. Our software solutions have built-in compliance safeguards that streamline processes and enable quick and efficient information exchange with better decision making. For more information about our software solutions, please visit invitahealth.com.
Position Summary
We are seeking a detail-oriented and process-driven Contract Administrator to manage the end-to-end lifecycle of commercial agreements and support the efficiency, accuracy, and scalability of our contract operations. This role will focus on customer, partner, and vendor agreements—including MSAs, TSAs, SOWs, BAAs, DPAs, and related amendments. The Contract Administrator will serve as a key cross-functional partner across Legal, Finance, Sales, and Operations—ensuring contracts are properly executed, tracked, and aligned with business and operational requirements.
Contract Lifecycle Management
Own and manage the full contract lifecycle, including intake, drafting support, review coordination, execution, tracking, renewals, and archival
Maintain a centralized contract repository and ensure all agreements are complete, accurate, and up to date
Track key contract dates, obligations, and milestones (e.g., renewals, expirations, notice periods)
Coordinate contract workflows across internal stakeholders to ensure timely execution
Commercial Contract Support
Prepare, review, and manage standard agreements (MSAs, TSAs, SOWs, BAAs, DPAs) using approved templates and playbooks
Ensure consistency and accuracy across agreements (pricing, scope, term, SLAs, deliverables)
Support redlining, version control, and contract negotiations in coordination with internal stakeholders and external counsel
Identify non-standard terms and elevate to Legal or leadership as appropriate
Summarize key terms and obligations for internal stakeholders
Contract Operations & Process Improvement
Maintain and improve contract templates, clause libraries, and playbooks
Support enhancements to contract lifecycle management tools, tracking, and reporting
Develop and maintain contract tracking reports and dashboards
Identify opportunities to streamline workflows and improve contract efficiency
Vendor & Compliance Support
Manage vendor agreements, NDAs, and related documentation
Track insurance requirements and certificates of insurance (COIs)
Support compliance efforts (e.g., SOC 2, HIPAA) by organizing and maintaining contract-related documentation
Assist with audit requests and contract-related reporting
Qualifications
Required
Bachelor’s degree (or equivalent experience)
3–7 years of experience in contract administration, contract management, or similar role
Experience managing commercial contracts and contract lifecycle processes
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and work cross-functionally
Experience with contract management systems (CLM) or document repositories
Preferred
Experience in SaaS, healthcare, or other regulated industries
Familiarity with common commercial agreement structures (MSAs, SOWs, NDAs, etc.)
Exposure to data privacy, HIPAA, or security-related contract terms
Experience supporting contract operations at a scaling organization
Process-oriented mindset with a focus on efficiency and continuous improvement
Physical Demands and Work Environment
Prolonged periods of sitting at a desk and working on a computer may be required.
Employee is regularly required to talk or hear.
Employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls.
Employee occasionally required to stand, walk, sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
Employee must occasionally lift and/or move up to 15 pounds.
Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Equal Employment Opportunity Statement
InVita provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pay Range
65,000 - 85,000 USD per year (Maryland)
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