Part Time Coordinator Administrative Services - Engineering Center
Florida International University, Miami, FL, United States
Job Summary
The Coordinator of Administrative Services supports the Center Director of the Florida Heart Research Foundation Center for Innovation in Cardiovascular Health (CICH) by coordinating administrative operations for the Center. Key responsibilities include managing scheduling, space reservations and recruitment outreach. The Coordinator also plays a critical role in tracking and compiling metrics for reports to FHRF and FIU, assisting with budget planning and financial oversight, and coordinating advisory board communications and events.
Responsibilities
Coordinates with the Florida Heart Research Foundation (FHRF) and Center researchers to support quarterly reporting, including tracking deadlines, collecting budget information, providing templates to Center personnel, and submitting required documentation.
Serves as a liaison among the College, Nicklaus Children's Hospital, and Baptist Health to collect news and promotional content for the quarterly newsletter.
Plans, coordinates, and supports the annual Heart Day symposium.
Assists with content collection and updates for Center website design and maintenance and posts Center-related events to the FIU Calendar.
Provides administrative support to the Center Director by coordinating Center-related meetings, scheduling, and travel authorizations.
Promotes and gathers applications for Center-related funding opportunities, including annual doctoral fellowship applications outlined in funding agreements.
Coordinates with CEC Human Resources and the Office of Research and Economic Development (ORED) to support onboarding and administrative processes for Center personnel.
Prepares requisitions, TARs, travel reimbursement, and expense reports. Serves as the University credit card user for departmental transactions. Adheres to university credit card policies and procedures. Maintains record of requisitions and credit card transactions. Provides details on transactions as needed for account reconciliation and reporting purposes. Compiles, submits, and follows up expense reports for faculty and students.
Minimum Qualifications
Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.
Job Category
Administrative
Advertised Salary
$20,000 - $25,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Expanded Background Check
Other Information
This position is funded by an external source (e.g. a grant or contract)
This position is part-time
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199.
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiiative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
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The Coordinator of Administrative Services supports the Center Director of the Florida Heart Research Foundation Center for Innovation in Cardiovascular Health (CICH) by coordinating administrative operations for the Center. Key responsibilities include managing scheduling, space reservations and recruitment outreach. The Coordinator also plays a critical role in tracking and compiling metrics for reports to FHRF and FIU, assisting with budget planning and financial oversight, and coordinating advisory board communications and events.
Responsibilities
Coordinates with the Florida Heart Research Foundation (FHRF) and Center researchers to support quarterly reporting, including tracking deadlines, collecting budget information, providing templates to Center personnel, and submitting required documentation.
Serves as a liaison among the College, Nicklaus Children's Hospital, and Baptist Health to collect news and promotional content for the quarterly newsletter.
Plans, coordinates, and supports the annual Heart Day symposium.
Assists with content collection and updates for Center website design and maintenance and posts Center-related events to the FIU Calendar.
Provides administrative support to the Center Director by coordinating Center-related meetings, scheduling, and travel authorizations.
Promotes and gathers applications for Center-related funding opportunities, including annual doctoral fellowship applications outlined in funding agreements.
Coordinates with CEC Human Resources and the Office of Research and Economic Development (ORED) to support onboarding and administrative processes for Center personnel.
Prepares requisitions, TARs, travel reimbursement, and expense reports. Serves as the University credit card user for departmental transactions. Adheres to university credit card policies and procedures. Maintains record of requisitions and credit card transactions. Provides details on transactions as needed for account reconciliation and reporting purposes. Compiles, submits, and follows up expense reports for faculty and students.
Minimum Qualifications
Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.
Job Category
Administrative
Advertised Salary
$20,000 - $25,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Expanded Background Check
Other Information
This position is funded by an external source (e.g. a grant or contract)
This position is part-time
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199.
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiiative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
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