Accounting Specialist | The Beach Club
Spectrum Resorts, Gulf Shores, AL, United States
The Beach Club Accounting Specialist
The Accounting Specialist is responsible for verifying and processing all incoming invoices from each department to insure payment is made in a timely manner.
Job Duties
Daily Yardi Export File Generating and Formatting
Process Payables for Recurring agreements (Quadient, Century Link, IQWare, Wilsco, RCI, Verizon, Great America, DexImaging, AT&T, Yardi, PNC)
Assisting with Accounts Payable: invoicing, Pos, Workorders
Process payments via check/Avid and provide reports to Controller
Order Office Supplies, Paper Products and Amazon Orders for Accounting
Oversee Amazon Company Management Account
Monthly Credit Cards Reconciling Team Members Charges and Statements
Troubleshooting Credit Card fails, declines and errors for Company Cardholders
Credit Card Receipts Collect and Review
Reconcile Daily Credit Card Transactions for outlets
Rotate processing n/audit on weekends/holidays
Accounting Safe Audit Count (Monday & Friday)
Monitor Cash Supply. Call in and pick up change orders from the bank as needed.
Change Orders and PCRs from other departments
Cash Auditing for both Property Outlets
Bank Deposit Drops
UPS, FedEx Drop Offs
Catering Organize BEOs and audit charges and calculations
Catering Events Audit Consumption and reconcile to Consumption Reports
Catering Events Contact Bride or Contact for Event for introduction and Collect Deposit
Catering Events Collect Balance for Rooms 30 days prior to Event, and any Other Catering Event is three days prior.
Catering Reconciling Accounts
Catering Creating Receipts and Invoice.
Financials Analysis as assigned
GL Research and Assist Managers with GL expense questions
Special Projects assigned by Assistant Controller
Required Skills
Minimum of two years Accounts Payable experience required; 2-4 years A/P and Accounting experience preferred
Good problem-solving abilities with strong customer service orientation and excellent analytical, communication, and business acumen skills.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Intermediate to advanced computer skills to work in Microsoft Office such as- Excel, Word, PowerPoint and Property management software a plus.
Must be able to work independently and be organized.
Excellent verbal and written communication skills required
Excellent customer service skills required
Physical Requirements
Ability to sit at a computer/phone for entire shift
Ability to lift/move up to 20 lbs
Ability to work in a busy environment
Compensation: $18.00 per hour
At Spectrum Resorts, we believe in teamwork, family, and supporting each other. It's just who we are.
Is this who YOU are? If so, we may have a place for you at our family of resorts, The Beach Club Resort & Spa in Gulf Shores and Turquoise Place in Orange Beach.
Spectrum Resorts is home to team members who want to make a difference in the lives of their work family and the families we host each year. Together, we're redefining the beach vacation into a time when families can truly rest, relax, and reconnect with their loved ones. We're doing all this while innovating in the industry, nurturing career goals, and celebrating each other's successes.
The Accounting Specialist is responsible for verifying and processing all incoming invoices from each department to insure payment is made in a timely manner.
Job Duties
Daily Yardi Export File Generating and Formatting
Process Payables for Recurring agreements (Quadient, Century Link, IQWare, Wilsco, RCI, Verizon, Great America, DexImaging, AT&T, Yardi, PNC)
Assisting with Accounts Payable: invoicing, Pos, Workorders
Process payments via check/Avid and provide reports to Controller
Order Office Supplies, Paper Products and Amazon Orders for Accounting
Oversee Amazon Company Management Account
Monthly Credit Cards Reconciling Team Members Charges and Statements
Troubleshooting Credit Card fails, declines and errors for Company Cardholders
Credit Card Receipts Collect and Review
Reconcile Daily Credit Card Transactions for outlets
Rotate processing n/audit on weekends/holidays
Accounting Safe Audit Count (Monday & Friday)
Monitor Cash Supply. Call in and pick up change orders from the bank as needed.
Change Orders and PCRs from other departments
Cash Auditing for both Property Outlets
Bank Deposit Drops
UPS, FedEx Drop Offs
Catering Organize BEOs and audit charges and calculations
Catering Events Audit Consumption and reconcile to Consumption Reports
Catering Events Contact Bride or Contact for Event for introduction and Collect Deposit
Catering Events Collect Balance for Rooms 30 days prior to Event, and any Other Catering Event is three days prior.
Catering Reconciling Accounts
Catering Creating Receipts and Invoice.
Financials Analysis as assigned
GL Research and Assist Managers with GL expense questions
Special Projects assigned by Assistant Controller
Required Skills
Minimum of two years Accounts Payable experience required; 2-4 years A/P and Accounting experience preferred
Good problem-solving abilities with strong customer service orientation and excellent analytical, communication, and business acumen skills.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Intermediate to advanced computer skills to work in Microsoft Office such as- Excel, Word, PowerPoint and Property management software a plus.
Must be able to work independently and be organized.
Excellent verbal and written communication skills required
Excellent customer service skills required
Physical Requirements
Ability to sit at a computer/phone for entire shift
Ability to lift/move up to 20 lbs
Ability to work in a busy environment
Compensation: $18.00 per hour
At Spectrum Resorts, we believe in teamwork, family, and supporting each other. It's just who we are.
Is this who YOU are? If so, we may have a place for you at our family of resorts, The Beach Club Resort & Spa in Gulf Shores and Turquoise Place in Orange Beach.
Spectrum Resorts is home to team members who want to make a difference in the lives of their work family and the families we host each year. Together, we're redefining the beach vacation into a time when families can truly rest, relax, and reconnect with their loved ones. We're doing all this while innovating in the industry, nurturing career goals, and celebrating each other's successes.