Part Time Office Administrator
Sparks Group, Fairfax, VA, United States
Office Administrator
Sparks Group has partnered with a well-established client that provides customized business solutions, reception services and professional offices to hundreds of local, national and international businesses. They are seeking a highly engaging and driven Part Time Office Administrator to join their team for 2-3 days a week and to cover vacations.
Responsibilities
Answer a high volume of phone calls
Schedule conference room appointments and prospect tours.
Ensure all appointments get logged on shared calendar.
Assist customers with technology (copy, print, scan, fax, accessing the Internet, use of the telephone)
Perform business services (book appointments, qualify leads, register participants for events, coordinate meetings)
Answer phone calls between the first and third ring; then screen and announce the caller according to each customer's instruction
Straighten and clean the kitchen, office rooms, and other shared spaces throughout the day
Check the fax machine throughout the day and either scan and email the faxes or store them, depending on the customer's preferences
Monitor the use of supplies and equipment, placing orders and restocking
Additional tasks and duties as assigned
Qualifications/Background Profile:
Must have excellent written and verbal communication as well as excellent listening skills
Must love working with a team and working in a fast paced environment
Must have strong analytical and problem-solving skills
Strong Computer skills including the ability to use Excel, Word, Outlook, and the Internet at a highly proficient level
Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
Sparks Group has partnered with a well-established client that provides customized business solutions, reception services and professional offices to hundreds of local, national and international businesses. They are seeking a highly engaging and driven Part Time Office Administrator to join their team for 2-3 days a week and to cover vacations.
Responsibilities
Answer a high volume of phone calls
Schedule conference room appointments and prospect tours.
Ensure all appointments get logged on shared calendar.
Assist customers with technology (copy, print, scan, fax, accessing the Internet, use of the telephone)
Perform business services (book appointments, qualify leads, register participants for events, coordinate meetings)
Answer phone calls between the first and third ring; then screen and announce the caller according to each customer's instruction
Straighten and clean the kitchen, office rooms, and other shared spaces throughout the day
Check the fax machine throughout the day and either scan and email the faxes or store them, depending on the customer's preferences
Monitor the use of supplies and equipment, placing orders and restocking
Additional tasks and duties as assigned
Qualifications/Background Profile:
Must have excellent written and verbal communication as well as excellent listening skills
Must love working with a team and working in a fast paced environment
Must have strong analytical and problem-solving skills
Strong Computer skills including the ability to use Excel, Word, Outlook, and the Internet at a highly proficient level
Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.