Administrative Assistant, Finance and Technology
HudBay Minerals, Tucson, AZ, United States
Administrative Assistant, Finance and Technology
Reporting to Chief Financial Officer the Administrative Assistant, Finance and Technology will provide essential support for the Finance and Technology departments across a variety of administrative tasks, playing a key role in ensuring the smooth daily operations of our office. The ideal candidate is a proactive problem-solver with a strong ability to manage multiple priorities and a solid understanding of basic financial concepts.
This role will be located at the regional head office in Tucson, Arizona.
Role Accountabilities:
Financial Administration: Assist with accounts payable and accounts receivable, including processing invoices, reconciling payments, and tracking expenses. Handle data entry for changes to the vendor master file in our accounting system. Maintain controlled documents and manager change controls.
Legal & Contracts Supports: Provide administrative assistance to the legal team, including organizing and maintaining legal files and contracts. Help track key contract dates and deadlines.
Office and General Support: Serve as backup for the reception desk, which includes greeting visitors and managing incoming calls and deliveries. Provide ad-hoc administrative support for departments like IT and Public Relations as needed. Including scheduling meetings, assisting with event coordinator, and helping with general administrative tasks.
Administrative Support for Senior Management: Provide direct administrative support to senior management including travel arrangements, external engagements, expense and office management.
Minimum Qualifications and Education:
High school diploma or equivalent
Proven experience in an administrative, reception or office support role.
Strong organizational skills and exceptional attention to detail.
Proficiency with Microsoft Office Suite, particularly Word and Excel.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Experience with basic financial processes (e.g, invoices, expense reports) or a strong willingness to learn.
Preferred Qualifications:
Bilingual English/Spanish is a plus.
Other Requirements:
Employee will be expected to drive a company vehicle, rental vehicle and/or his/her own vehicle in the course of performing the job, Employee must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. Employee must be able to prove that he/she has a current and valid driver's license.
Why Hudbay?
At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
We pride ourselves in providing our employees with competitive total rewards that include:
Annual performance bonuses
Affordable medical, dental and vision benefits for you and your family.
Company paid Life insurance, AD&D, Short- & Long-term Disability.
401(k) plan with employer contribution/match
An Employee Share Purchase Plan with contribution matching
Employee Assistance Program
Paid time off, paid sick time and holiday pay.
Company housing for this position.
Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done.
Hudbay is an Equal Opportunity Employer. Candidates may be required to undergo educational and criminal background checks. Chosen candidates will be required to successfully pass a physical and drug screening.
Reporting to Chief Financial Officer the Administrative Assistant, Finance and Technology will provide essential support for the Finance and Technology departments across a variety of administrative tasks, playing a key role in ensuring the smooth daily operations of our office. The ideal candidate is a proactive problem-solver with a strong ability to manage multiple priorities and a solid understanding of basic financial concepts.
This role will be located at the regional head office in Tucson, Arizona.
Role Accountabilities:
Financial Administration: Assist with accounts payable and accounts receivable, including processing invoices, reconciling payments, and tracking expenses. Handle data entry for changes to the vendor master file in our accounting system. Maintain controlled documents and manager change controls.
Legal & Contracts Supports: Provide administrative assistance to the legal team, including organizing and maintaining legal files and contracts. Help track key contract dates and deadlines.
Office and General Support: Serve as backup for the reception desk, which includes greeting visitors and managing incoming calls and deliveries. Provide ad-hoc administrative support for departments like IT and Public Relations as needed. Including scheduling meetings, assisting with event coordinator, and helping with general administrative tasks.
Administrative Support for Senior Management: Provide direct administrative support to senior management including travel arrangements, external engagements, expense and office management.
Minimum Qualifications and Education:
High school diploma or equivalent
Proven experience in an administrative, reception or office support role.
Strong organizational skills and exceptional attention to detail.
Proficiency with Microsoft Office Suite, particularly Word and Excel.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Experience with basic financial processes (e.g, invoices, expense reports) or a strong willingness to learn.
Preferred Qualifications:
Bilingual English/Spanish is a plus.
Other Requirements:
Employee will be expected to drive a company vehicle, rental vehicle and/or his/her own vehicle in the course of performing the job, Employee must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. Employee must be able to prove that he/she has a current and valid driver's license.
Why Hudbay?
At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
We pride ourselves in providing our employees with competitive total rewards that include:
Annual performance bonuses
Affordable medical, dental and vision benefits for you and your family.
Company paid Life insurance, AD&D, Short- & Long-term Disability.
401(k) plan with employer contribution/match
An Employee Share Purchase Plan with contribution matching
Employee Assistance Program
Paid time off, paid sick time and holiday pay.
Company housing for this position.
Regular performance appraisals to acknowledge our employees for their contributions, strengths and work well done.
Hudbay is an Equal Opportunity Employer. Candidates may be required to undergo educational and criminal background checks. Chosen candidates will be required to successfully pass a physical and drug screening.