Secretary - Curriculum Instruction
Beaumont ISD, Beaumont, TX, United States
Secretary, Curriculum
Classification: Nonexempt
Reports To: Curriculum Supervisors
Pay Grade: PSS 4 220-days
Location: Administration
Funded By: Primary Purpose: Facilitate the efficient operation of the office of the Curriculum Supervisors and provide clerical services to assigned supervisors and other staff members.
Qualifications
Education/Certification: High school diploma or GED
Special Knowledge/Skills: Proficient skills in typing word processing, desktop publishing and file maintenance, ability to use personal computer, printer, calculator, typewriter, multi-line phone, copier, fax machine, computer software, develop spreadsheets, and develop databases.
Experience: One to three years of secretarial experience preferably in a public education environment.
Major Responsibilities and Duties
Organize and manage the routine work activities in the office of the Curriculum Supervisors (multiple supervisors).
Perform varied typing tasks in the preparation of correspondence, forms, reports, curriculum guides and related curriculum materials, and materials for district wide (subject related) staff development workshops, etc., for the curriculum supervisors and other staff members; e.g., Superintendent, Deputy Superintendent, and Asst. Superintendent.
Compile pertinent data as needed for the department, district, state and governmental reports.
Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
Maintain physical and computerized departmental files.
Receive, sort, and distribute mail and other documents to other department and staff members.
Maintain a schedule of appointments, district workshops, and make travel arrangements for appropriate supervisors.
Ensure confidentiality when required.
Be available to assist supervisors as requested.
Perform routine bookkeeping tasks, including simple arithmetic calculations for the department.
Assist with the preparation of purchase orders, payment authorizations and consultant statements.
Keep informed of and comply with all state and district policies and regulations concerning primary job functions.
Equipment Used
Ability to operate: personal computer (IBM Vs Macintosh computers) with multiple software, printer, calculator, typewriter, multi-line phone, copier, fax machine, and laminator
Working Conditions
Mental Demands: Maintain emotional control under stress Work with frequent interruptions
Physical Demands: Light lifting and carrying (under 15 pounds) to moderate (15 to 44 pounds) materials/equipment; reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stooping
Environmental Demands: Normal office environment May work prolonged or irregular hours
Classification: Nonexempt
Reports To: Curriculum Supervisors
Pay Grade: PSS 4 220-days
Location: Administration
Funded By: Primary Purpose: Facilitate the efficient operation of the office of the Curriculum Supervisors and provide clerical services to assigned supervisors and other staff members.
Qualifications
Education/Certification: High school diploma or GED
Special Knowledge/Skills: Proficient skills in typing word processing, desktop publishing and file maintenance, ability to use personal computer, printer, calculator, typewriter, multi-line phone, copier, fax machine, computer software, develop spreadsheets, and develop databases.
Experience: One to three years of secretarial experience preferably in a public education environment.
Major Responsibilities and Duties
Organize and manage the routine work activities in the office of the Curriculum Supervisors (multiple supervisors).
Perform varied typing tasks in the preparation of correspondence, forms, reports, curriculum guides and related curriculum materials, and materials for district wide (subject related) staff development workshops, etc., for the curriculum supervisors and other staff members; e.g., Superintendent, Deputy Superintendent, and Asst. Superintendent.
Compile pertinent data as needed for the department, district, state and governmental reports.
Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
Maintain physical and computerized departmental files.
Receive, sort, and distribute mail and other documents to other department and staff members.
Maintain a schedule of appointments, district workshops, and make travel arrangements for appropriate supervisors.
Ensure confidentiality when required.
Be available to assist supervisors as requested.
Perform routine bookkeeping tasks, including simple arithmetic calculations for the department.
Assist with the preparation of purchase orders, payment authorizations and consultant statements.
Keep informed of and comply with all state and district policies and regulations concerning primary job functions.
Equipment Used
Ability to operate: personal computer (IBM Vs Macintosh computers) with multiple software, printer, calculator, typewriter, multi-line phone, copier, fax machine, and laminator
Working Conditions
Mental Demands: Maintain emotional control under stress Work with frequent interruptions
Physical Demands: Light lifting and carrying (under 15 pounds) to moderate (15 to 44 pounds) materials/equipment; reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stooping
Environmental Demands: Normal office environment May work prolonged or irregular hours