Office Manager
Progressive Safety, Olathe, KS, United States
Olathe, KS (4 days in office, some flexibility)
Progressive Safety is growing, and we’re looking for an
Office Manager
to help bring structure, organization, and momentum to our internal operations.
This is a key role within our company. You’ll work closely with leadership and play a direct part in helping our team operate at a high level as we continue to grow.
We are a safety consulting and staffing company serving construction and mission‑critical industries across the U.S. Our team is built on strong relationships, accountability, and doing things the right way.
What You’ll Do
This role sits at the center of our operations and touches multiple areas of the business.
Operations & Office Management
Help keep the office organized, efficient, and running smoothly day‑to‑day
Identify gaps in processes and take initiative to improve internal systems
Assist in implementing and maintaining operational workflows and programs
Support weekly operations meetings and help track key action items
Vet, select, and help implement a new
HRIS platform
Once implemented, help manage the HRIS including onboarding, employee records, and updates
Assist with recruiting coordination and ATS systems
Support new hire onboarding and documentation processes
Finance & Administrative Support
Assist with
deposits and invoicing
in coordination with the finance team
Help review, organize, and track invoice‑related documentation
Support administrative needs tied to financial processes
Payroll & Field Operations Support
Work closely with our VP of Field Operations to assist with
time sheets and field documentation
Help support payroll preparation and coordination
Assist in maintaining accurate records for field safety professionals
Client & Training Support
Assist with preparing and managing
training cards and client documentation
Help track and organize client‑related records and deliverables
Marketing & Business Development Support
Assist with marketing initiatives and business development efforts
Help coordinate sponsorships, events, trade shows, and industry involvement
Support preparation of materials and logistics for events
Potentially represent the company at local events, golf tournaments, and sponsorship booths
Work directly with the President on various operational and strategic initiatives
Assist with scheduling and coordination when needed
Help move key projects forward across multiple areas of the business
What We’re Looking For
5+ years of experience in operations, administration, or a similar role
Strong organizational and problem‑solving skills
Experience working with systems such as HRIS, ATS, Microsoft 365, and financial tools (QuickBooks or similar)
Ability to manage multiple priorities and follow through on details
Positive, team‑oriented mindset
Highly organized and detail‑oriented
Brings positive energy to the team
Takes initiative and looks for ways to improve processes
Comfortable working in an evolving environment
Willing to jump in and help wherever needed
A Few Important Notes About This Role
This is a
new role for our company , and it will evolve as we grow.
We’re looking for someone who can:
See what’s happening in the business
Identify needs
Take initiative to improve systems and processes
At the same time, strong communication and alignment matter. Not every idea will be implemented, and priorities will shift — we value someone who can operate with both
initiative and flexibility .
The Reality of the Role
We’re a growing company — not a large corporate office.
That means:
Some days will involve higher‑level operational work
Other days will involve helping with the day‑to‑day needs of the business
This could include:
Helping organize the office
Assisting with company events or team gatherings
Picking up supplies or handling small but important tasks
We’re looking for someone who takes pride in doing what needs to be done to support the team.
Our Culture
We’re a small, tight‑knit team that works hard and supports each other.
We value positive energy and a team‑first mindset
We care about doing things the right way
We look for people who take ownership and follow through
We believe in treating people well — both our team and our clients
Full‑time with benefits (health, 401k, PTO, holidays)
Occasional local events; minimal travel (flexibility is a plus)
If you’re someone who enjoys being part of a growing company, taking ownership, and helping a team operate at a high level — we’d love to connect.
#J-18808-Ljbffr
Progressive Safety is growing, and we’re looking for an
Office Manager
to help bring structure, organization, and momentum to our internal operations.
This is a key role within our company. You’ll work closely with leadership and play a direct part in helping our team operate at a high level as we continue to grow.
We are a safety consulting and staffing company serving construction and mission‑critical industries across the U.S. Our team is built on strong relationships, accountability, and doing things the right way.
What You’ll Do
This role sits at the center of our operations and touches multiple areas of the business.
Operations & Office Management
Help keep the office organized, efficient, and running smoothly day‑to‑day
Identify gaps in processes and take initiative to improve internal systems
Assist in implementing and maintaining operational workflows and programs
Support weekly operations meetings and help track key action items
Vet, select, and help implement a new
HRIS platform
Once implemented, help manage the HRIS including onboarding, employee records, and updates
Assist with recruiting coordination and ATS systems
Support new hire onboarding and documentation processes
Finance & Administrative Support
Assist with
deposits and invoicing
in coordination with the finance team
Help review, organize, and track invoice‑related documentation
Support administrative needs tied to financial processes
Payroll & Field Operations Support
Work closely with our VP of Field Operations to assist with
time sheets and field documentation
Help support payroll preparation and coordination
Assist in maintaining accurate records for field safety professionals
Client & Training Support
Assist with preparing and managing
training cards and client documentation
Help track and organize client‑related records and deliverables
Marketing & Business Development Support
Assist with marketing initiatives and business development efforts
Help coordinate sponsorships, events, trade shows, and industry involvement
Support preparation of materials and logistics for events
Potentially represent the company at local events, golf tournaments, and sponsorship booths
Work directly with the President on various operational and strategic initiatives
Assist with scheduling and coordination when needed
Help move key projects forward across multiple areas of the business
What We’re Looking For
5+ years of experience in operations, administration, or a similar role
Strong organizational and problem‑solving skills
Experience working with systems such as HRIS, ATS, Microsoft 365, and financial tools (QuickBooks or similar)
Ability to manage multiple priorities and follow through on details
Positive, team‑oriented mindset
Highly organized and detail‑oriented
Brings positive energy to the team
Takes initiative and looks for ways to improve processes
Comfortable working in an evolving environment
Willing to jump in and help wherever needed
A Few Important Notes About This Role
This is a
new role for our company , and it will evolve as we grow.
We’re looking for someone who can:
See what’s happening in the business
Identify needs
Take initiative to improve systems and processes
At the same time, strong communication and alignment matter. Not every idea will be implemented, and priorities will shift — we value someone who can operate with both
initiative and flexibility .
The Reality of the Role
We’re a growing company — not a large corporate office.
That means:
Some days will involve higher‑level operational work
Other days will involve helping with the day‑to‑day needs of the business
This could include:
Helping organize the office
Assisting with company events or team gatherings
Picking up supplies or handling small but important tasks
We’re looking for someone who takes pride in doing what needs to be done to support the team.
Our Culture
We’re a small, tight‑knit team that works hard and supports each other.
We value positive energy and a team‑first mindset
We care about doing things the right way
We look for people who take ownership and follow through
We believe in treating people well — both our team and our clients
Full‑time with benefits (health, 401k, PTO, holidays)
Occasional local events; minimal travel (flexibility is a plus)
If you’re someone who enjoys being part of a growing company, taking ownership, and helping a team operate at a high level — we’d love to connect.
#J-18808-Ljbffr