Office Assistant/Receptionist
Trademark Camping, Crestline, CA, United States
Office Assistant / Receptionist
Location: Trademark Camping, 23739 Lake Dr, Crestline, CA
The Office Assistant / Receptionist serves as the first point of contact for visitors, clients, and staff, supporting the daily operations of the front office and TM Camping ministries. This role assists the Office Manager, collaborates with other departments, and performs general administrative duties, ensuring a welcoming, organized, and efficient office environment while supporting donation processing and other key functions.
Essential Functions:
Collaborates with the Office Manager in the orchestration of guest and TM Camping events
Assists with the day-to-day operations of the TMC Front Office
Fosters strong and healthy relationships with guests on the phone, and other TM Camping staff
Assists the TM Camping leadership team with tasks such as filing, making phone calls, and keeping inventory of office supplies
Retrieves incoming mail and packages daily and sorts/delivers them to the appropriate TP/TMC locations
Additional Functions:
Takes notes and prepares minutes for MAC, Board, and other meetings; maintains detailed records to support interdepartmental communication and follow-up.
Assists HR Manager in coordination and management of TMC front office functions (phones, evaluations, mail, office communications, etc.)
Assists with calendar coordination, flight bookings, and other travel arrangements as needed.
Other duties as assigned by supervisor
Major Competency Areas:
Godly, Christian character, integrity, and adaptability
Excellent people skills: positive attitude, engaging personality, able to successfully manage difficult, negative, or high-stress situations with grace and professionalism
Excellent communication skills: verbal and written
Excellent organizational skills: scheduling, multi-tasking, prioritizing, and strong attention to detail
Qualifications:
Christian camping or other ministry experience
Thorough working knowledge of TM Camping facilities, procedures, events, calendars, and rate schedules
Minimum of high-school diploma, higher education preferred in Business, Christian Ministry, or administrative experience.
Administrative and computer skills including Outlook, Word, Excel, and Google.
Agreement and compliance with camp Mission, Vision, Values, Staff Handbook, and Statement of Faith.
Valid California Drivers' license and reliable transportation.
Physical Requirements:
Physical ability to perform the essential functions of the position, including activities such as bending, stooping, reaching, lifting, carrying, and moving heavy objects as required
Able to sit, stand, or walk for extended periods of time
Must be able to lift, hold, and carry a minimum of 50 pounds
Location: Trademark Camping, 23739 Lake Dr, Crestline, CA
The Office Assistant / Receptionist serves as the first point of contact for visitors, clients, and staff, supporting the daily operations of the front office and TM Camping ministries. This role assists the Office Manager, collaborates with other departments, and performs general administrative duties, ensuring a welcoming, organized, and efficient office environment while supporting donation processing and other key functions.
Essential Functions:
Collaborates with the Office Manager in the orchestration of guest and TM Camping events
Assists with the day-to-day operations of the TMC Front Office
Fosters strong and healthy relationships with guests on the phone, and other TM Camping staff
Assists the TM Camping leadership team with tasks such as filing, making phone calls, and keeping inventory of office supplies
Retrieves incoming mail and packages daily and sorts/delivers them to the appropriate TP/TMC locations
Additional Functions:
Takes notes and prepares minutes for MAC, Board, and other meetings; maintains detailed records to support interdepartmental communication and follow-up.
Assists HR Manager in coordination and management of TMC front office functions (phones, evaluations, mail, office communications, etc.)
Assists with calendar coordination, flight bookings, and other travel arrangements as needed.
Other duties as assigned by supervisor
Major Competency Areas:
Godly, Christian character, integrity, and adaptability
Excellent people skills: positive attitude, engaging personality, able to successfully manage difficult, negative, or high-stress situations with grace and professionalism
Excellent communication skills: verbal and written
Excellent organizational skills: scheduling, multi-tasking, prioritizing, and strong attention to detail
Qualifications:
Christian camping or other ministry experience
Thorough working knowledge of TM Camping facilities, procedures, events, calendars, and rate schedules
Minimum of high-school diploma, higher education preferred in Business, Christian Ministry, or administrative experience.
Administrative and computer skills including Outlook, Word, Excel, and Google.
Agreement and compliance with camp Mission, Vision, Values, Staff Handbook, and Statement of Faith.
Valid California Drivers' license and reliable transportation.
Physical Requirements:
Physical ability to perform the essential functions of the position, including activities such as bending, stooping, reaching, lifting, carrying, and moving heavy objects as required
Able to sit, stand, or walk for extended periods of time
Must be able to lift, hold, and carry a minimum of 50 pounds