Executive Assistant
AdventHealth, Fort Worth, TX, United States
5600 Clearfork Main St
Fort Worth, Texas 76109
Benefits
Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits
Schedule: Full time
Shift: Day (United States of America)
Job Description
Coordinates and maintains the Executive calendar for meetings and appointments. Manages all communications for the Executive and the department, including written correspondence and telephone contacts. Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence. Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports. Maintains department supplies and orders supplies. Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting. Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed. Manages the department’s electronic filing system. Assists with managing project assignments for the department as needed. Assists with developing the annual operating budgets and supports the strategic planning process. Represents the department on cross-functional teams and task forces within the hospital and at community events. Other duties as assigned.
Knowledge, Skills, and Abilities
Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required]
Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors. [Required]
Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task. [Required]
Ability to deal with data that is of a sensitive and confidential nature. [Required]
Ability to work independently or in a team environment. [Required]
Good math skills with an ability to understand and work with spreadsheets. [Required]
Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required]
Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. [Required]
Visio [Preferred]
All other Microsoft applications [Preferred]
Great math skills [Preferred]
Analytical and critical-thinking skills [Preferred]
Executive clerical support training [Preferred]
Education
Associate [Preferred]
Bachelor's [Preferred]
High School Grad or Equiv [Required]
Field Of Study
Associate's Degree in Business or related field Preferred
Bachelor's Degree in Business or related field Preferred
Work Experience
2+ prior experience working in assigned department or a medical/hospital related environment [Preferred]
5+ years of secretarial/administrative experience [Required]
Prior administrative support for an executive/C-Suite level [Preferred]
Years of prior clerical support for an executive or marketing executive [Preferred]
Licenses and Certifications
Driver's License (DL) [Preferred]
National Notary Association Notary Public (NNANP) [Preferred]
Physical Requirements
Physical Requirements - https://tinyurl.com/23km2677
Pay Range
$46,642.00 - $86,759.00
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
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Fort Worth, Texas 76109
Benefits
Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
Paid Time Off from Day One
403-B Retirement Plan
4 Weeks 100% Paid Parental Leave
Career Development
Whole Person Well-being Resources
Mental Health Resources and Support
Pet Benefits
Schedule: Full time
Shift: Day (United States of America)
Job Description
Coordinates and maintains the Executive calendar for meetings and appointments. Manages all communications for the Executive and the department, including written correspondence and telephone contacts. Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence. Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports. Maintains department supplies and orders supplies. Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting. Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed. Manages the department’s electronic filing system. Assists with managing project assignments for the department as needed. Assists with developing the annual operating budgets and supports the strategic planning process. Represents the department on cross-functional teams and task forces within the hospital and at community events. Other duties as assigned.
Knowledge, Skills, and Abilities
Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required]
Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors. [Required]
Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task. [Required]
Ability to deal with data that is of a sensitive and confidential nature. [Required]
Ability to work independently or in a team environment. [Required]
Good math skills with an ability to understand and work with spreadsheets. [Required]
Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required]
Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. [Required]
Visio [Preferred]
All other Microsoft applications [Preferred]
Great math skills [Preferred]
Analytical and critical-thinking skills [Preferred]
Executive clerical support training [Preferred]
Education
Associate [Preferred]
Bachelor's [Preferred]
High School Grad or Equiv [Required]
Field Of Study
Associate's Degree in Business or related field Preferred
Bachelor's Degree in Business or related field Preferred
Work Experience
2+ prior experience working in assigned department or a medical/hospital related environment [Preferred]
5+ years of secretarial/administrative experience [Required]
Prior administrative support for an executive/C-Suite level [Preferred]
Years of prior clerical support for an executive or marketing executive [Preferred]
Licenses and Certifications
Driver's License (DL) [Preferred]
National Notary Association Notary Public (NNANP) [Preferred]
Physical Requirements
Physical Requirements - https://tinyurl.com/23km2677
Pay Range
$46,642.00 - $86,759.00
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
#J-18808-Ljbffr