Administrative Associate Sr
Inside Higher Ed, Lawrence, KS, United States
Position Overview
Primary responsibilities include development and implementation of an academic department that offers recruitment, admissions support, orientation, student life connections, advising supports, progress monitoring towards graduation, and graduation oversight. Works closely with Department Committees, Area Program Coordinators, the ISJ organization, and other campus units, University administrators, Faculty, Staff, and graduate students.
Course Scheduling (50%)
Serve as Department scheduling officer, coordinate Department’s ongoing course sequence, course rotation, staffing, and scheduling with Department Chair and Program Area Coordinators to identify instructors and ensure information is shared with relevant parties
Coordinate with all campus personnel regarding scheduling and space needs
Maintain Department website and catalog in coordination with relevant School and campus personnel
Administrative Support (50%)
Coordinate event planning for Department events, including receptions at professional conferences and events and lectures hosted by the Department such as site visits, faculty retreats, Advisory Board meetings, receptions, faculty and staff events, special recognitions, and student events.
Collaborate with Department Chair and faculty to communicate the Department’s contributions to local, state, and federal initiatives with various constituent groups (e.g., donors, community, schools, state and federal representatives) and in various modalities (e.g., websites, social media, newsletters).
Supervise student hourly employees as assigned by Chair
Coordinate with KU Endowment to maintain records of donations and communicate with donors.
Support coordination of Department meetings
Support Department committees, program coordinators, and faculty as assigned by Chair
Serve as staff support for Department committees as assigned by Chair
Maintain Department financial account records
Manage procurement and purchasing for the Department
Support the Department Chair and faculty in planning for and hosting visiting scholars and candidates for open positions.
Contribute information for development of Department reports for the Chair and Dean of the School (e.g., NCATE, US News and World Report, student data reporting, course scheduling, admissions, progress towards degree forms, annual departmental reports)
Maintain archives of departmental files related to students, faculty, academic programs, courses, and syllabi.
Provide and coordinate support to Department Chair, calendaring for the Chair and Department, correspondence, report generation, and other support as assigned by the Chair.
Assist Department Chair with staff and faculty searches and hiring process as assigned
Serve as back up to the Student Services Administrator as needed.
Required Qualifications
High School diploma or GED equivalency and four years of administrative experience or four years of post-secondary education
One year of experience with data entry
One year of experience working to support an office of professionals
Experience with coordinating & completing several projects simultaneously in the areas of student admissions, event planning, and project management as evidenced in application materials
One year of experience with Microsoft software, including Outlook, Word, Excel and Teams
Preferred Qualifications
Experience supporting staff and students
Experience in event planning and implementation
Knowledge and experience working with KU or in other university settings
Experience working independently and in team-based environments
Demonstrated leadership, initiative, and follow-up skills as evidenced in application materials
Strong written communication skills, interpersonal skills, and organizational skills as evidenced in application materials
Additional Candidate Instructions
cover letter
resume
list of three professional references
Application Review
Application review begins Friday, May 15, 2026. To ensure consideration, please apply prior to that date.
Contact Information
Jennifer Kurth
jkurth@ku.edu
Salary Range
$45,000-$52,000
Start Date
Anticipated Start Date: Monday June 1, 2026
#J-18808-Ljbffr
Primary responsibilities include development and implementation of an academic department that offers recruitment, admissions support, orientation, student life connections, advising supports, progress monitoring towards graduation, and graduation oversight. Works closely with Department Committees, Area Program Coordinators, the ISJ organization, and other campus units, University administrators, Faculty, Staff, and graduate students.
Course Scheduling (50%)
Serve as Department scheduling officer, coordinate Department’s ongoing course sequence, course rotation, staffing, and scheduling with Department Chair and Program Area Coordinators to identify instructors and ensure information is shared with relevant parties
Coordinate with all campus personnel regarding scheduling and space needs
Maintain Department website and catalog in coordination with relevant School and campus personnel
Administrative Support (50%)
Coordinate event planning for Department events, including receptions at professional conferences and events and lectures hosted by the Department such as site visits, faculty retreats, Advisory Board meetings, receptions, faculty and staff events, special recognitions, and student events.
Collaborate with Department Chair and faculty to communicate the Department’s contributions to local, state, and federal initiatives with various constituent groups (e.g., donors, community, schools, state and federal representatives) and in various modalities (e.g., websites, social media, newsletters).
Supervise student hourly employees as assigned by Chair
Coordinate with KU Endowment to maintain records of donations and communicate with donors.
Support coordination of Department meetings
Support Department committees, program coordinators, and faculty as assigned by Chair
Serve as staff support for Department committees as assigned by Chair
Maintain Department financial account records
Manage procurement and purchasing for the Department
Support the Department Chair and faculty in planning for and hosting visiting scholars and candidates for open positions.
Contribute information for development of Department reports for the Chair and Dean of the School (e.g., NCATE, US News and World Report, student data reporting, course scheduling, admissions, progress towards degree forms, annual departmental reports)
Maintain archives of departmental files related to students, faculty, academic programs, courses, and syllabi.
Provide and coordinate support to Department Chair, calendaring for the Chair and Department, correspondence, report generation, and other support as assigned by the Chair.
Assist Department Chair with staff and faculty searches and hiring process as assigned
Serve as back up to the Student Services Administrator as needed.
Required Qualifications
High School diploma or GED equivalency and four years of administrative experience or four years of post-secondary education
One year of experience with data entry
One year of experience working to support an office of professionals
Experience with coordinating & completing several projects simultaneously in the areas of student admissions, event planning, and project management as evidenced in application materials
One year of experience with Microsoft software, including Outlook, Word, Excel and Teams
Preferred Qualifications
Experience supporting staff and students
Experience in event planning and implementation
Knowledge and experience working with KU or in other university settings
Experience working independently and in team-based environments
Demonstrated leadership, initiative, and follow-up skills as evidenced in application materials
Strong written communication skills, interpersonal skills, and organizational skills as evidenced in application materials
Additional Candidate Instructions
cover letter
resume
list of three professional references
Application Review
Application review begins Friday, May 15, 2026. To ensure consideration, please apply prior to that date.
Contact Information
Jennifer Kurth
jkurth@ku.edu
Salary Range
$45,000-$52,000
Start Date
Anticipated Start Date: Monday June 1, 2026
#J-18808-Ljbffr