Accounts Receivable Specialist
CoralTree Hospitality, Indian Wells, CA, United States
Accounts Receivable Specialist
The Accounts Receivable Specialist ensures the accurate and timely processing of receivable transactions. This role involves maintaining group and wholesaler accounts, and managing collections.
Salary Range $19/hour-$21/hour
Responsibilities
Essential Functions
Verify the accuracy of billing records and resolve discrepancies promptly
Prepare detailed invoice billing for Group/Catering events
Prepare, issue, and track invoices to customers for advance deposits
Record incoming payments and allocate them to the correct accounts
Perform regular account(s) reconciliations to ensure accuracy in customer accounts
Maintain the A/R Aging Summary report
Update the Commission, Rebate and Attrition Log
Communicate approved accounts that are owed refunds to the Accounting Manager
Follow-up with customers on overdue accounts
Supportive Functions
Assist Accounting Manager(s) with reconciling the daily cash drops in Profit Sword and Agilisys
Assist Accounting Manager(s) with Bank Audits.
Assist Accounting Manager(s) with reconciling the daily banquet checks and post needed adjustments.
Attend BEO meetings and Resume Meetings
Assist office in any other administrative duties as needed.
Qualifications
Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
Ability to effectively deal with guest and team member concerns in a friendly and positive manner and listening to the nature of the concern, demonstrating empathy with the customer and providing positive and proactive solutions.
Office machines: Operate calculator/10-key by touch, copier, fax, telephone
Ability to access and accurately input information into a computer using various computer software programs (Excel and Word).
Maintain an open line of communication between guests, team members and management.
General knowledge of accounting operations, including accounts receivables procedures
Strong analytical and problem-solving skills
Excellent organizational and prioritization skills, attention to detail, and problem-solving skills.
Experience
Must have Finance and Accounts Receivables experience. Experience in the hotel or hospitality industry is preferred.
The Accounts Receivable Specialist ensures the accurate and timely processing of receivable transactions. This role involves maintaining group and wholesaler accounts, and managing collections.
Salary Range $19/hour-$21/hour
Responsibilities
Essential Functions
Verify the accuracy of billing records and resolve discrepancies promptly
Prepare detailed invoice billing for Group/Catering events
Prepare, issue, and track invoices to customers for advance deposits
Record incoming payments and allocate them to the correct accounts
Perform regular account(s) reconciliations to ensure accuracy in customer accounts
Maintain the A/R Aging Summary report
Update the Commission, Rebate and Attrition Log
Communicate approved accounts that are owed refunds to the Accounting Manager
Follow-up with customers on overdue accounts
Supportive Functions
Assist Accounting Manager(s) with reconciling the daily cash drops in Profit Sword and Agilisys
Assist Accounting Manager(s) with Bank Audits.
Assist Accounting Manager(s) with reconciling the daily banquet checks and post needed adjustments.
Attend BEO meetings and Resume Meetings
Assist office in any other administrative duties as needed.
Qualifications
Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
Ability to effectively deal with guest and team member concerns in a friendly and positive manner and listening to the nature of the concern, demonstrating empathy with the customer and providing positive and proactive solutions.
Office machines: Operate calculator/10-key by touch, copier, fax, telephone
Ability to access and accurately input information into a computer using various computer software programs (Excel and Word).
Maintain an open line of communication between guests, team members and management.
General knowledge of accounting operations, including accounts receivables procedures
Strong analytical and problem-solving skills
Excellent organizational and prioritization skills, attention to detail, and problem-solving skills.
Experience
Must have Finance and Accounts Receivables experience. Experience in the hotel or hospitality industry is preferred.