Administrative Assistant
Harwood Unified Union School District, Waterbury, VT, United States
Administrative Assistant
Harwood Unified Union School District is seeking a highly organized and detail-oriented Administrative Assistant to support a specific school or department. This position performs a wide range of clerical, secretarial, and administrative duties to ensure efficient daily operations and high-quality service to students, staff, families, and community partners.
The ideal candidate is professional, adaptable, and able to manage multiple priorities while maintaining accuracy and confidentiality.
Key Responsibilities
Department & Office Support
Oversee and carry out day-to-day departmental administrative functions
Serve as department receptionist; answer phones and respond to inquiries
Prepare correspondence, reports, manuals, and other documents using word processing software
Maintain appointment and school calendars
Screen and distribute incoming mail
Schedule meetings and prepare materials
Order and maintain office supplies
Perform photocopying and general office support tasks
Records & Data Management
Organize and maintain departmental files and cross-referenced record systems
Develop and maintain computerized databases and reporting systems
Enter and manage data; generate regular and special reports
Maintain logs and manual recordkeeping systems
Compile information from manual and electronic records in response to requests
Financial & Operational Support
Initiate and process financial documents related to operating budgets or special accounts
Monitor financial activity and maintain accurate records
Prepare financial and operational reports
Process and monitor administrative, financial, and operational forms to ensure timely completion
Communication & Coordination
Serve as liaison among students, faculty, staff, families, and outside organizations
Explain policies and procedures and respond to routine inquiries
Coordinate services and route complex issues to appropriate staff
Confer regularly with supervisors and district personnel to plan and coordinate activities
Maintain strict confidentiality and exercise professional judgment
Additional Duties
Perform specialized or technical administrative tasks related to the department's primary function
Train, assist, or provide occasional direction to junior staff or student workers
Perform related duties as assigned
Supervision
Reports to and is evaluated by the School Principal, Department Director, or their designee.
Supervisory Responsibilities
May train, assist, and occasionally direct junior co-workers or student workers; does not serve in a formal supervisory role.
Qualifications
Required
Associate's degree in business or related field plus two to three (23) years of relevant clerical or administrative experience, or equivalent combination of education and experience
Strong organizational and administrative skills
Experience maintaining moderately complex filing and records systems
Proficiency with computerized information systems
Strong written and verbal communication skills
Ability to manage confidential information with discretion
Ability to work effectively with diverse stakeholders
Preferred
Experience in a public education or public-sector setting
Bookkeeping or accounting experience
Advanced proficiency in Microsoft Office or other office software
Physical & Work Requirements
Frequent sitting, standing, walking, speaking, hearing, and use of hands for office tasks
Occasional reaching and light lifting as needed
Vision abilities including close, distance, color, peripheral vision, depth perception, and focus adjustment
Ability to manage multiple priorities and resolve conflicts professionally
Primarily indoor office environment with moderate noise levels
Why Join HUUSD?
HUUSD is committed to supporting students, staff, and families through strong systems and collaborative teamwork. Administrative Assistants play a key role in ensuring efficient operations and a welcoming, professional environment across our schools and departments.
Harwood Unified Union School District is seeking a highly organized and detail-oriented Administrative Assistant to support a specific school or department. This position performs a wide range of clerical, secretarial, and administrative duties to ensure efficient daily operations and high-quality service to students, staff, families, and community partners.
The ideal candidate is professional, adaptable, and able to manage multiple priorities while maintaining accuracy and confidentiality.
Key Responsibilities
Department & Office Support
Oversee and carry out day-to-day departmental administrative functions
Serve as department receptionist; answer phones and respond to inquiries
Prepare correspondence, reports, manuals, and other documents using word processing software
Maintain appointment and school calendars
Screen and distribute incoming mail
Schedule meetings and prepare materials
Order and maintain office supplies
Perform photocopying and general office support tasks
Records & Data Management
Organize and maintain departmental files and cross-referenced record systems
Develop and maintain computerized databases and reporting systems
Enter and manage data; generate regular and special reports
Maintain logs and manual recordkeeping systems
Compile information from manual and electronic records in response to requests
Financial & Operational Support
Initiate and process financial documents related to operating budgets or special accounts
Monitor financial activity and maintain accurate records
Prepare financial and operational reports
Process and monitor administrative, financial, and operational forms to ensure timely completion
Communication & Coordination
Serve as liaison among students, faculty, staff, families, and outside organizations
Explain policies and procedures and respond to routine inquiries
Coordinate services and route complex issues to appropriate staff
Confer regularly with supervisors and district personnel to plan and coordinate activities
Maintain strict confidentiality and exercise professional judgment
Additional Duties
Perform specialized or technical administrative tasks related to the department's primary function
Train, assist, or provide occasional direction to junior staff or student workers
Perform related duties as assigned
Supervision
Reports to and is evaluated by the School Principal, Department Director, or their designee.
Supervisory Responsibilities
May train, assist, and occasionally direct junior co-workers or student workers; does not serve in a formal supervisory role.
Qualifications
Required
Associate's degree in business or related field plus two to three (23) years of relevant clerical or administrative experience, or equivalent combination of education and experience
Strong organizational and administrative skills
Experience maintaining moderately complex filing and records systems
Proficiency with computerized information systems
Strong written and verbal communication skills
Ability to manage confidential information with discretion
Ability to work effectively with diverse stakeholders
Preferred
Experience in a public education or public-sector setting
Bookkeeping or accounting experience
Advanced proficiency in Microsoft Office or other office software
Physical & Work Requirements
Frequent sitting, standing, walking, speaking, hearing, and use of hands for office tasks
Occasional reaching and light lifting as needed
Vision abilities including close, distance, color, peripheral vision, depth perception, and focus adjustment
Ability to manage multiple priorities and resolve conflicts professionally
Primarily indoor office environment with moderate noise levels
Why Join HUUSD?
HUUSD is committed to supporting students, staff, and families through strong systems and collaborative teamwork. Administrative Assistants play a key role in ensuring efficient operations and a welcoming, professional environment across our schools and departments.