Facilities Contract Administrator
State University of New York at Fredonia, Fredonia, WI, United States
Reporting to the director of Facilities Planning, the Facilities Contract Administrator is responsible for the management of design and constructioncontract process, including but not limitedtodesign and construction and design & construction-related services,work with Facilities Planning and Facilities Services to manage contracts for Minor Critical Maintenance Projectsand special projects as assigned.Work will be conducted in collaboration with campusdepartmentsand this position willbe responsible fordirecting the procurement process from start-to-finish.Dutieswill also include, but are not limited to, drafting contracts, preparation ofRFQ/RFPand bidding documents. TheFacilities Contract Administratoris anintegralpart of the Facilities Planning Team, which collaborates with campus stakeholders, StateUniversityconstruction Fund andconsultants toexecute design and construction projects for the campus.This position is expected to provide management/oversight of consultant and contractorcontracts RFQ/RFP, Procurement of FF&E, reviewmonthly budget reports.
Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan options including a fixed pension plan or a 401(A) with generous employer contributions;
Paid leave provisions including sick and holiday leave; impressive educational benefits including tuition-free study plus supplemental tuition aid;
A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.
KEY RESPONSBILITIES
Essential Functions andResponsibilities:
Administer the solicitation and contract award phases of campus design and construction projects, while adhering to multiple NYS, SUNY, and SUCF procedures, rules, and regulations.
Processing ofChange Orders and Amendments.
Assist Facilities Services with the project administration from bidding through construction of their MCM (minor critical maintenance) projects.
Manage various project compliance components throughout the course of design and construction, including the processing of pay applications, MWBE/SDVOB/EEO requirements, maintenance of certified payroll records, and tracking project insurance.
Submit Department of Budget (DOB) applications to the NYS Division of Budgettoobtain DOB approval for capital spending on projects.
Complete vendor reviews and profiles for contractors / consultants hired to perform work.
Complete various reporting requirements for the department.
Tracking ofCapital Project Equipment Purchases.
Audit project accounts as needed.
Document construction progress via photographs.
AssistinCoordinatingprojects with all project stakeholders including but not limited to facilities and other campus departments, design team, contractors, SUCF, and Authorities havingJurisdictionto ensure the project successfully integrates project and campus needs.
MINIMUM QUALIFICATIONS
Bachelor's degree with a minimum of2yearsrelevantexperiencein contractmanagement.
Understanding ofdepartmental responsibilities,includingthe monitoring and management of contract compliance.
Ongoing review, compliance, and management of contracts on behalf of the department.
Ability to use sound judgment on difficult problems.
Ability to effectively managecontracts and associated workamid changing priorities.
Excellent interpersonal, communication, and organizational skills witha high levelof motivation and initiative.
Demonstratedcommitment to continuousqualityimprovement.
Ability to develop andmaintaineffective relationships with members of a diverse campus community.
Excellent organizational skills, problem-solving capabilities, and negotiation skills.
Experience with Excel, Word,PowerPoint,Microsoft
Strong ability to multi-task is essential.
PREFERRED QUALIFICATIONS
Knowledge ofcontractsadministration and New York State procurement rules and regulations is strongly preferred.
Knowledge ofContractPrinciples.
Experience in higher educationcontract administration.
Interest in, and commitment to, community engagement.
#J-18808-Ljbffr
Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan options including a fixed pension plan or a 401(A) with generous employer contributions;
Paid leave provisions including sick and holiday leave; impressive educational benefits including tuition-free study plus supplemental tuition aid;
A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.
KEY RESPONSBILITIES
Essential Functions andResponsibilities:
Administer the solicitation and contract award phases of campus design and construction projects, while adhering to multiple NYS, SUNY, and SUCF procedures, rules, and regulations.
Processing ofChange Orders and Amendments.
Assist Facilities Services with the project administration from bidding through construction of their MCM (minor critical maintenance) projects.
Manage various project compliance components throughout the course of design and construction, including the processing of pay applications, MWBE/SDVOB/EEO requirements, maintenance of certified payroll records, and tracking project insurance.
Submit Department of Budget (DOB) applications to the NYS Division of Budgettoobtain DOB approval for capital spending on projects.
Complete vendor reviews and profiles for contractors / consultants hired to perform work.
Complete various reporting requirements for the department.
Tracking ofCapital Project Equipment Purchases.
Audit project accounts as needed.
Document construction progress via photographs.
AssistinCoordinatingprojects with all project stakeholders including but not limited to facilities and other campus departments, design team, contractors, SUCF, and Authorities havingJurisdictionto ensure the project successfully integrates project and campus needs.
MINIMUM QUALIFICATIONS
Bachelor's degree with a minimum of2yearsrelevantexperiencein contractmanagement.
Understanding ofdepartmental responsibilities,includingthe monitoring and management of contract compliance.
Ongoing review, compliance, and management of contracts on behalf of the department.
Ability to use sound judgment on difficult problems.
Ability to effectively managecontracts and associated workamid changing priorities.
Excellent interpersonal, communication, and organizational skills witha high levelof motivation and initiative.
Demonstratedcommitment to continuousqualityimprovement.
Ability to develop andmaintaineffective relationships with members of a diverse campus community.
Excellent organizational skills, problem-solving capabilities, and negotiation skills.
Experience with Excel, Word,PowerPoint,Microsoft
Strong ability to multi-task is essential.
PREFERRED QUALIFICATIONS
Knowledge ofcontractsadministration and New York State procurement rules and regulations is strongly preferred.
Knowledge ofContractPrinciples.
Experience in higher educationcontract administration.
Interest in, and commitment to, community engagement.
#J-18808-Ljbffr