Executive Assistant to CEO | Atlanta | $70K-$80k + bonuses
Ember Capital Group, Atlanta, GA, United States
Company Description
Founded by Shawn Surani in 2019, Ember Capital Group is a diversified investment and holding company that builds, acquires, and scales businesses across real estate, technology, and BPO. Through its portfolio of operating companies, the group provides strategic leadership, capital, and operational support to drive growth and create long‑term value.
About the Role
We’re looking for a highly organized, detail‑oriented Executive Assistant to support the CEO of a fast‑growing business portfolio. This is a hands‑on execution role for someone who thrives on keeping things running smoothly, staying on top of details, and making sure nothing falls through the cracks. You’ll be managing logistics, coordinating schedules, handling communications, and ensuring the CEO’s day runs smoothly.
What You’ll Actually Do Every Day
Manage the CEO’s Calendar
Schedule meetings, calls, and appointments
Handle scheduling requests and conflicts
Keep the calendar organized and up‑to‑date
Send meeting reminders and prep materials
Coordinate with other people’s assistants to find meeting times
Handle Communications
Screen phone calls and emails
Respond to routine requests on behalf of the CEO
Draft basic emails and correspondence
Field vendor questions and coordinate responses
Manage follow‑ups and keep communication organized
Coordinate Logistics and Travel
Book flights, hotels, and rental cars
Create travel itineraries with all details
Handle last‑minute changes and rebookings
Coordinate ground transportation and restaurant reservations
Manage travel expense submission
Support Day‑to‑Day Operations
Prepare documents and presentations
Organize files and keep records updated
Process invoices and expense reports
Coordinate with vendors on routine matters
Handle meeting room setup, materials, and catering
Task and Project Tracking
Maintain task management system for CEO’s commitments and priorities
Track action items from meetings and ensure follow‑through
Update project statuses and keep tracking current
Send reminders for upcoming deadlines
Monitor open items and flag anything falling behind
Property Management and Facilities Coordination
Coordinate building maintenance and repairs
Handle office supply orders and inventory
Manage relationships with building management and service vendors
Schedule and oversee property‑related appointments and inspections
Coordinate office setup, equipment, and facilities needs
Handle Routine Business Tasks
Schedule vendor meetings and handle basic vendor questions
Coordinate contract signatures and document routing
Follow up on pending items
Handle low‑level negotiations (pricing, scheduling, basic terms)
Manage subscriptions and service renewals
Maintain filing systems and keep contact lists current
Who You Are
1+ years of administrative, assistant, or coordinator experience
Extremely organized with excellent attention to detail
Strong written and verbal communication skills
Proficient in Microsoft Office and Google Workspace
Experience with task management systems (Asana, Monday, Notion, or similar)
Able to juggle multiple tasks and shifting priorities
Professional, responsive, and reliable
Comfortable working independently once you know what’s expected
Experience coordinating with vendors, building management, or facilities preferred
Who You’ll Work With
Our CEO runs multiple companies including real estate, construction services, technology/BPO, and real estate brokerage. You’ll interact with different teams and vendors across these businesses, but your job is to handle the logistics and coordination—not to learn or run the businesses.
The pace is fast. Things change, priorities shift, and you’ll need to adapt quickly. Some days are predictable, some days are chaos. You need to roll with it.
Work Details
Location: In‑office in Atlanta, GA (Buckhead area)
Hours: Full‑time, 40‑50 hours per week
Standard business hours with occasional flexibility needed
Responsiveness required during work hours for time‑sensitive items
Rare evening/weekend needs for urgent matters
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Founded by Shawn Surani in 2019, Ember Capital Group is a diversified investment and holding company that builds, acquires, and scales businesses across real estate, technology, and BPO. Through its portfolio of operating companies, the group provides strategic leadership, capital, and operational support to drive growth and create long‑term value.
About the Role
We’re looking for a highly organized, detail‑oriented Executive Assistant to support the CEO of a fast‑growing business portfolio. This is a hands‑on execution role for someone who thrives on keeping things running smoothly, staying on top of details, and making sure nothing falls through the cracks. You’ll be managing logistics, coordinating schedules, handling communications, and ensuring the CEO’s day runs smoothly.
What You’ll Actually Do Every Day
Manage the CEO’s Calendar
Schedule meetings, calls, and appointments
Handle scheduling requests and conflicts
Keep the calendar organized and up‑to‑date
Send meeting reminders and prep materials
Coordinate with other people’s assistants to find meeting times
Handle Communications
Screen phone calls and emails
Respond to routine requests on behalf of the CEO
Draft basic emails and correspondence
Field vendor questions and coordinate responses
Manage follow‑ups and keep communication organized
Coordinate Logistics and Travel
Book flights, hotels, and rental cars
Create travel itineraries with all details
Handle last‑minute changes and rebookings
Coordinate ground transportation and restaurant reservations
Manage travel expense submission
Support Day‑to‑Day Operations
Prepare documents and presentations
Organize files and keep records updated
Process invoices and expense reports
Coordinate with vendors on routine matters
Handle meeting room setup, materials, and catering
Task and Project Tracking
Maintain task management system for CEO’s commitments and priorities
Track action items from meetings and ensure follow‑through
Update project statuses and keep tracking current
Send reminders for upcoming deadlines
Monitor open items and flag anything falling behind
Property Management and Facilities Coordination
Coordinate building maintenance and repairs
Handle office supply orders and inventory
Manage relationships with building management and service vendors
Schedule and oversee property‑related appointments and inspections
Coordinate office setup, equipment, and facilities needs
Handle Routine Business Tasks
Schedule vendor meetings and handle basic vendor questions
Coordinate contract signatures and document routing
Follow up on pending items
Handle low‑level negotiations (pricing, scheduling, basic terms)
Manage subscriptions and service renewals
Maintain filing systems and keep contact lists current
Who You Are
1+ years of administrative, assistant, or coordinator experience
Extremely organized with excellent attention to detail
Strong written and verbal communication skills
Proficient in Microsoft Office and Google Workspace
Experience with task management systems (Asana, Monday, Notion, or similar)
Able to juggle multiple tasks and shifting priorities
Professional, responsive, and reliable
Comfortable working independently once you know what’s expected
Experience coordinating with vendors, building management, or facilities preferred
Who You’ll Work With
Our CEO runs multiple companies including real estate, construction services, technology/BPO, and real estate brokerage. You’ll interact with different teams and vendors across these businesses, but your job is to handle the logistics and coordination—not to learn or run the businesses.
The pace is fast. Things change, priorities shift, and you’ll need to adapt quickly. Some days are predictable, some days are chaos. You need to roll with it.
Work Details
Location: In‑office in Atlanta, GA (Buckhead area)
Hours: Full‑time, 40‑50 hours per week
Standard business hours with occasional flexibility needed
Responsiveness required during work hours for time‑sensitive items
Rare evening/weekend needs for urgent matters
#J-18808-Ljbffr