Coordinator Imaging
Hilton Grand Vacations, Boca Raton, FL, United States
At Hilton Grand Vacations, you will become a part of a culture that encourages and motivates you toward achieving your goals.
Here’s Why You Will Love It Here
Recognition Programs and Rewards
Excellent health care options, including medical, dental, and vision
A people-first culture
Go Hilton: Travel Discounts Program Hilton hotel rates worldwide.
Perks at work: Employee Pricing platform
Employee Assistance Program that supports your physical and mental well-being.
Paid Vacation Time and Paid Sick Days
401(k) program with company match
Tuition reimbursement programs
Numerous learning and advancement opportunities
And more!
What Will I be Doing?
The Coordinator Imaging is responsible for responsible for the document imaging and/or scanning of all timeshare sales transactions, including trailing documents, upgrade documents and cancellation notices.
This associate will be responsible for the document imaging/scanning of all timeshare sales transactions within the acceptable time frame of 24 to 48 hours, ensuring that the scanned documents meet company standards, and that they are classified in the proper manner.
Scan Daily Sales, Samplers, Cancellation Notices and Unclosed Cancels within a 24 to 72-hour timeframe. This amounts to a minimum of 75 files per day.
Scan Trailing Documents, Scan/Shred and Payoff Docs within a 24 to 48-hour timeframe.
Generate Labels for the files.
Create new loan file folders and assist with general clerical support.
Verify scanned documents and electronic documents for filing in the Synergy system. System does not automatically know where to put all the documents and a person must manually go into verifier and input the category it must go under in Synergy.
Ensuring all sales docs are available for weekly or monthly funding.
Maintain familiarity with and be able to distinguish between various sales packets, as well as more than 5 document types, including: Samplers, Scan and shred, Unclosed Cancels, Trailing docs.
Verifying documents in Image now and making corrections accordingly before releasing from ImageNow system.
Conduct quality assurance for documents that are being scanned, ensuring proper format and proper categorization.
Maintaining scanner as needed, cleaning and dusting off for better performance.
Entering service tickets for any scanner issues.
Picking up all sales from Funding and Post Close
Moving carts with files from one area to another.
Maintain Inventory of documents being received and delivered to Funding.
Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now,
Completes all required Company training/compliance courses as assigned.
Adheres to Company standards and maintains compliance with all policies and procedures.
Performs other related duties as assigned
To fulfill this role successfully, you must possess the following minimum qualifications and experience
Exhibit proficiency in MSOffice programs
Data entry experience is required.
Must be detail-oriented and have strong organizational skills
Have the knowledge involved in creating new loan files folders and assisting with general clerical support
In addition, the following qualifications, knowledge, skills, abilities, and experience are preferred:
Basic knowledge of Image Now System
Basic knowledge of AS400,
Basic knowledge Synergy system
Knowledge of mortgage loan documentation processes is helpful.
When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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Here’s Why You Will Love It Here
Recognition Programs and Rewards
Excellent health care options, including medical, dental, and vision
A people-first culture
Go Hilton: Travel Discounts Program Hilton hotel rates worldwide.
Perks at work: Employee Pricing platform
Employee Assistance Program that supports your physical and mental well-being.
Paid Vacation Time and Paid Sick Days
401(k) program with company match
Tuition reimbursement programs
Numerous learning and advancement opportunities
And more!
What Will I be Doing?
The Coordinator Imaging is responsible for responsible for the document imaging and/or scanning of all timeshare sales transactions, including trailing documents, upgrade documents and cancellation notices.
This associate will be responsible for the document imaging/scanning of all timeshare sales transactions within the acceptable time frame of 24 to 48 hours, ensuring that the scanned documents meet company standards, and that they are classified in the proper manner.
Scan Daily Sales, Samplers, Cancellation Notices and Unclosed Cancels within a 24 to 72-hour timeframe. This amounts to a minimum of 75 files per day.
Scan Trailing Documents, Scan/Shred and Payoff Docs within a 24 to 48-hour timeframe.
Generate Labels for the files.
Create new loan file folders and assist with general clerical support.
Verify scanned documents and electronic documents for filing in the Synergy system. System does not automatically know where to put all the documents and a person must manually go into verifier and input the category it must go under in Synergy.
Ensuring all sales docs are available for weekly or monthly funding.
Maintain familiarity with and be able to distinguish between various sales packets, as well as more than 5 document types, including: Samplers, Scan and shred, Unclosed Cancels, Trailing docs.
Verifying documents in Image now and making corrections accordingly before releasing from ImageNow system.
Conduct quality assurance for documents that are being scanned, ensuring proper format and proper categorization.
Maintaining scanner as needed, cleaning and dusting off for better performance.
Entering service tickets for any scanner issues.
Picking up all sales from Funding and Post Close
Moving carts with files from one area to another.
Maintain Inventory of documents being received and delivered to Funding.
Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now,
Completes all required Company training/compliance courses as assigned.
Adheres to Company standards and maintains compliance with all policies and procedures.
Performs other related duties as assigned
To fulfill this role successfully, you must possess the following minimum qualifications and experience
Exhibit proficiency in MSOffice programs
Data entry experience is required.
Must be detail-oriented and have strong organizational skills
Have the knowledge involved in creating new loan files folders and assisting with general clerical support
In addition, the following qualifications, knowledge, skills, abilities, and experience are preferred:
Basic knowledge of Image Now System
Basic knowledge of AS400,
Basic knowledge Synergy system
Knowledge of mortgage loan documentation processes is helpful.
When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
#J-18808-Ljbffr