Manager - Buyer and Procurement Operations
Crescent Hotels & Resorts, Fairfax, VA, United States
Overview
Step into a high‑impact corporate role with Crescent Hotels & Resorts, where innovation meets operational excellence across a dynamic portfolio of premier properties. As the
OSE Buyer & Procurement Operations Manager , you'll be at the center of driving strategic purchasing initiatives that directly influence hotel performance, brand standards, and guest experience. This role blends hands‑on sourcing with data‑driven decision making – owning vendor partnerships, negotiating cost efficiencies, and delivering procurement insights that shape both day‑to‑day operations and large‑scale hotel openings and renovations.
This role is considered hybrid with a schedule of both remote work and in‑office work in Fairfax, Virginia.
Benefits and Compensation
Highly competitive salary
An exceptional benefit plan for eligible associates & your family members
401(k) matching program for eligible associates
Flexible scheduling to allow you to focus on what is important to you
Discounts with our Crescent‑managed properties in North America for you & your family members
Responsibilities
Oversee sourcing, evaluation, and negotiation of vendors for all OSE categories across hotel departments
Issue and review purchase orders, confirm pricing, track deliveries, and resolve discrepancies
Ensure OSE selections meet brand standards, quality requirements, durability ratings, ADA considerations, and applicable fire and safety classifications
Manage approved vendor lists and support vendor performance reviews
Direct OSE purchasing to support hotel operations, openings, and renovation schedules
Champion sustainability and environmental initiatives where applicable
Analyze purchasing data to identify spend trends, cost‑saving opportunities, and supplier performance
Develop spend reports and basic dashboards to support procurement and project decisions
Develop KPIs such as lead times, cost variances, order accuracy, and vendor compliance
Prepare procurement summaries and ad‑hoc analyses for leadership and project teams
Process vendor invoices and ensure accurate PO matching, pricing, and quantity verification
Collaborate with Finance to resolve discrepancies, credits, and payment issues
Supervise vendor onboarding by collecting required documentation (W‑9s, COIs, ACH forms)
Maintain audit‑ready procurement and financial documentation
Provide purchasing data, accruals, and spend summaries for month‑end or project close‑out
Support FF&E purchasing activities during hotel openings, renovations, or capital projects, as assigned
Track shipments, coordinate deliveries, and verify receipt in collaboration with project teams
Assist with submittal coordination, finish samples, shop drawings, and product data for approval workflows
Support freight claims and damage resolution with vendors and carriers
Maintain organized project purchasing documentation, quotes, and correspondence
Qualifications
Bachelor's degree in Supply Chain, Business, Finance, Hospitality Management, or related field
2-5 years of procurement or purchasing experience, preferably in hospitality or multi‑site operations
Strong analytical skills with advanced Excel proficiency (pivot tables, formulas, reporting)
Experience with procurement, ERP, or purchasing systems
Familiarity with invoice processing and basic accounting workflows
Strong vendor management, negotiation, and organizational skills
Ability to manage multiple priorities in a fast‑paced, hybrid work environment
Knowledge of hotel brand standards, OSE specifications, and FF&E categories strongly preferred
Experience supporting hotel openings, renovations, or capital improvement projects strongly preferred
Equal Employment Opportunity
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, review the Know Your Rights notice from the Department of Labor.
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Step into a high‑impact corporate role with Crescent Hotels & Resorts, where innovation meets operational excellence across a dynamic portfolio of premier properties. As the
OSE Buyer & Procurement Operations Manager , you'll be at the center of driving strategic purchasing initiatives that directly influence hotel performance, brand standards, and guest experience. This role blends hands‑on sourcing with data‑driven decision making – owning vendor partnerships, negotiating cost efficiencies, and delivering procurement insights that shape both day‑to‑day operations and large‑scale hotel openings and renovations.
This role is considered hybrid with a schedule of both remote work and in‑office work in Fairfax, Virginia.
Benefits and Compensation
Highly competitive salary
An exceptional benefit plan for eligible associates & your family members
401(k) matching program for eligible associates
Flexible scheduling to allow you to focus on what is important to you
Discounts with our Crescent‑managed properties in North America for you & your family members
Responsibilities
Oversee sourcing, evaluation, and negotiation of vendors for all OSE categories across hotel departments
Issue and review purchase orders, confirm pricing, track deliveries, and resolve discrepancies
Ensure OSE selections meet brand standards, quality requirements, durability ratings, ADA considerations, and applicable fire and safety classifications
Manage approved vendor lists and support vendor performance reviews
Direct OSE purchasing to support hotel operations, openings, and renovation schedules
Champion sustainability and environmental initiatives where applicable
Analyze purchasing data to identify spend trends, cost‑saving opportunities, and supplier performance
Develop spend reports and basic dashboards to support procurement and project decisions
Develop KPIs such as lead times, cost variances, order accuracy, and vendor compliance
Prepare procurement summaries and ad‑hoc analyses for leadership and project teams
Process vendor invoices and ensure accurate PO matching, pricing, and quantity verification
Collaborate with Finance to resolve discrepancies, credits, and payment issues
Supervise vendor onboarding by collecting required documentation (W‑9s, COIs, ACH forms)
Maintain audit‑ready procurement and financial documentation
Provide purchasing data, accruals, and spend summaries for month‑end or project close‑out
Support FF&E purchasing activities during hotel openings, renovations, or capital projects, as assigned
Track shipments, coordinate deliveries, and verify receipt in collaboration with project teams
Assist with submittal coordination, finish samples, shop drawings, and product data for approval workflows
Support freight claims and damage resolution with vendors and carriers
Maintain organized project purchasing documentation, quotes, and correspondence
Qualifications
Bachelor's degree in Supply Chain, Business, Finance, Hospitality Management, or related field
2-5 years of procurement or purchasing experience, preferably in hospitality or multi‑site operations
Strong analytical skills with advanced Excel proficiency (pivot tables, formulas, reporting)
Experience with procurement, ERP, or purchasing systems
Familiarity with invoice processing and basic accounting workflows
Strong vendor management, negotiation, and organizational skills
Ability to manage multiple priorities in a fast‑paced, hybrid work environment
Knowledge of hotel brand standards, OSE specifications, and FF&E categories strongly preferred
Experience supporting hotel openings, renovations, or capital improvement projects strongly preferred
Equal Employment Opportunity
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr