Senior Administrative Assistant
American Society for Microbiology, Washington, District of Columbia, United States
Senior Administrative Assistant
The Senior Administrative Assistant provides high-level administrative, budgeting, and financial support to the Chief Strategy Officer and the four departments within the Chief Strategy Division. This role ensures the smooth and efficient operation of the division by coordinating workflows, managing resources, and supporting strategic priorities. The Senior Administrative Assistant effectively communicates with internal and external stakeholders, demonstrates strong organizational and problem-solving skills, executes tasks with accuracy and excellence, exercises sound judgment, and facilitates seamless collaboration across teams to support organizational goals.
Accountabilities include project management, coordination & communication, administrative support, and office and administrative management.
Essential functions include providing support to the Chief Strategy Officer, planning and performing administrative, financial, and technical office duties, providing administrative support across multiple teams, coordinating meetings, preparing materials, and tracking follow-up actions, and maintaining organized records, files, and tracking systems.
Technical competencies include project management skills, organizational knowledge, domain knowledge, enterprise processes and technologies, and presentation & written communication skills.
Behavioral competencies include instilling trust, self-development, driving results, optimizing work processes, collaborating, valuing differences, and decision quality.
This role is primarily sedentary and involves prolonged periods of sitting and extensive use of computers and other digital devices. Employees may be required to engage in repetitive motions such as typing and mouse use. Occasional movement may be necessary to access office supplies or equipment within a home or remote workspace. This requires a reliable internet connection and a suitable home office setup, including standard equipment such as a computer, monitor, keyboard, mouse, and headset. Ergonomic considerations are encouraged to promote comfort and reduce physical strain during extended work hours.
Salary Range- $54,732- $71,163
Preferred behaviors include being a team player, innovative, a functional expert, enthusiastic, detail-oriented, and dedicated.
Preferred motivations include being a self-starter, flexible, goal-oriented, and inspired to make an impact.
Required education is a bachelors degree or better.
Required experience includes demonstrated experience in budgeting/financial management, handling meeting logistics and travel, and working in a fast-paced environment for a large team with a diverse portfolio of programs. One year of administrative experience in a dynamic team environment with many competing priorities is also required.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
The Senior Administrative Assistant provides high-level administrative, budgeting, and financial support to the Chief Strategy Officer and the four departments within the Chief Strategy Division. This role ensures the smooth and efficient operation of the division by coordinating workflows, managing resources, and supporting strategic priorities. The Senior Administrative Assistant effectively communicates with internal and external stakeholders, demonstrates strong organizational and problem-solving skills, executes tasks with accuracy and excellence, exercises sound judgment, and facilitates seamless collaboration across teams to support organizational goals.
Accountabilities include project management, coordination & communication, administrative support, and office and administrative management.
Essential functions include providing support to the Chief Strategy Officer, planning and performing administrative, financial, and technical office duties, providing administrative support across multiple teams, coordinating meetings, preparing materials, and tracking follow-up actions, and maintaining organized records, files, and tracking systems.
Technical competencies include project management skills, organizational knowledge, domain knowledge, enterprise processes and technologies, and presentation & written communication skills.
Behavioral competencies include instilling trust, self-development, driving results, optimizing work processes, collaborating, valuing differences, and decision quality.
This role is primarily sedentary and involves prolonged periods of sitting and extensive use of computers and other digital devices. Employees may be required to engage in repetitive motions such as typing and mouse use. Occasional movement may be necessary to access office supplies or equipment within a home or remote workspace. This requires a reliable internet connection and a suitable home office setup, including standard equipment such as a computer, monitor, keyboard, mouse, and headset. Ergonomic considerations are encouraged to promote comfort and reduce physical strain during extended work hours.
Salary Range- $54,732- $71,163
Preferred behaviors include being a team player, innovative, a functional expert, enthusiastic, detail-oriented, and dedicated.
Preferred motivations include being a self-starter, flexible, goal-oriented, and inspired to make an impact.
Required education is a bachelors degree or better.
Required experience includes demonstrated experience in budgeting/financial management, handling meeting logistics and travel, and working in a fast-paced environment for a large team with a diverse portfolio of programs. One year of administrative experience in a dynamic team environment with many competing priorities is also required.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.