School of Engineering Deans Office Manager
University of New Mexico, Albuquerque, NM, United States
School Of Engineering Dean's Office Manager
Position Grade - 12
Position Summary: The Office of the Dean at the University of New Mexicos School of Engineering is seeking an experienced, highly organized professional to serve as the Dean's Office Manager, supporting the School's senior leadership and ensuring the smooth operation of the Dean's Office. This is a front office position. This position plays a central role in the success of the Dean's Office and the School of Engineering. The Dean's Office Manager provides high-level administrative support to the Dean, Associate Deans, and the Academic Operations Officer, managing complex calendars, travel, and confidential correspondence. Key duties include acting as a liaison with internal and external stakeholders, coordinating meetings, preparing reports and materials, and maintaining efficient office operations.
Key Responsibilities: Executive Support & Coordination, Office Operations, Meetings, Governance, and Events, Academic & Administrative Coordination
Minimum Qualifications: High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications: Bachelor's degree in any discipline. Experience providing high-level administrative or operational support to an executive leader (e.g., Dean, Provost, VP, CEO, or similar) in a confidential setting. Experience in higher education, research institutions, or complex organizational environments. Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA). Exceptional written and verbal communication skills, including executive correspondence and formal meeting minutes. Advanced proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat. Event planning experience coordinating meetings and events ranging from small executive gatherings to large events (50100 participants). Experience with purchasing systems and corporate credit card reconciliation. Familiarity with HR processes related to staff or student hiring, onboarding, and timekeeping.
Application Instructions: If this opportunity aligns with your experience and career goals, we invite you to apply. Please submit: Resume, Cover letter (required). Your cover letter must address: Your experience supporting a Dean, CEO, VP, or comparable executive leader to include complex scheduling. Your approach to anticipating the needs of senior leadership and being proactive in your work. Your experience managing an office and tracking multiple priorities and deadlines. Applications submitted without a cover letter will not be considered.
Position Grade - 12
Position Summary: The Office of the Dean at the University of New Mexicos School of Engineering is seeking an experienced, highly organized professional to serve as the Dean's Office Manager, supporting the School's senior leadership and ensuring the smooth operation of the Dean's Office. This is a front office position. This position plays a central role in the success of the Dean's Office and the School of Engineering. The Dean's Office Manager provides high-level administrative support to the Dean, Associate Deans, and the Academic Operations Officer, managing complex calendars, travel, and confidential correspondence. Key duties include acting as a liaison with internal and external stakeholders, coordinating meetings, preparing reports and materials, and maintaining efficient office operations.
Key Responsibilities: Executive Support & Coordination, Office Operations, Meetings, Governance, and Events, Academic & Administrative Coordination
Minimum Qualifications: High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications: Bachelor's degree in any discipline. Experience providing high-level administrative or operational support to an executive leader (e.g., Dean, Provost, VP, CEO, or similar) in a confidential setting. Experience in higher education, research institutions, or complex organizational environments. Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA). Exceptional written and verbal communication skills, including executive correspondence and formal meeting minutes. Advanced proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat. Event planning experience coordinating meetings and events ranging from small executive gatherings to large events (50100 participants). Experience with purchasing systems and corporate credit card reconciliation. Familiarity with HR processes related to staff or student hiring, onboarding, and timekeeping.
Application Instructions: If this opportunity aligns with your experience and career goals, we invite you to apply. Please submit: Resume, Cover letter (required). Your cover letter must address: Your experience supporting a Dean, CEO, VP, or comparable executive leader to include complex scheduling. Your approach to anticipating the needs of senior leadership and being proactive in your work. Your experience managing an office and tracking multiple priorities and deadlines. Applications submitted without a cover letter will not be considered.