Office Assistant
Bowhead, Pensacola, FL, United States
Office Assistant
Bowhead is seeking an Office Assistant for its office in Pensacola, FL. The Office Assistant will provide general office administration support. Work is required to be completed at the Bowhead office.
Responsibilities
Screen telephone calls and visitors, resolving routine and sometimes complex inquiries
Operating a personal computer and MS Office suite to purchase, maintain, and inventory office supplies, handling mail requests utilizing corporate FedEx and UPS accounts and log, provide printing and contract support, conference room support
Housekeeping of kitchen and foyers
Responding to calls for minor facility repair; Sort and File records
Other general administrative tasks such as filing, faxing, creating Purchase Orders, Meeting Minutes, document writing, proofreading, and copying will also be required
The Office Assistant must be a self-starter who can work with minimal supervision, stay organized, and multitask while meeting deadlines and assisting the office
Entering data for various technical documents, preparing routine reports and needs assessments, drafting narratives and correspondences, compiling data into databases, business meeting support, assisting in the maintenance of relevant spreadsheets
May be assigned to report to additional supervisors temporarily for projects or contractual assignments
Qualifications
A High School diploma or equivalent is required at a minimum
An additional one to two (1-2) years of experience in a professional office assistant role is required
Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
Ability to communicate effectively with all levels of employees and outside contacts
Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
Must be able to multitask and support multiple projects
Familiarity with the JTR (Joint Travel Regulations) is desired
Physical Demands: Must be able to lift up to 20 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically
CLEARANCE REQUIREMENTS: There are currently no Security Clearance requirements for this position; however, candidates must be able to successfully pass a background check. Due to the location of this work, US Citizenship is required. Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations.
Bowhead is seeking an Office Assistant for its office in Pensacola, FL. The Office Assistant will provide general office administration support. Work is required to be completed at the Bowhead office.
Responsibilities
Screen telephone calls and visitors, resolving routine and sometimes complex inquiries
Operating a personal computer and MS Office suite to purchase, maintain, and inventory office supplies, handling mail requests utilizing corporate FedEx and UPS accounts and log, provide printing and contract support, conference room support
Housekeeping of kitchen and foyers
Responding to calls for minor facility repair; Sort and File records
Other general administrative tasks such as filing, faxing, creating Purchase Orders, Meeting Minutes, document writing, proofreading, and copying will also be required
The Office Assistant must be a self-starter who can work with minimal supervision, stay organized, and multitask while meeting deadlines and assisting the office
Entering data for various technical documents, preparing routine reports and needs assessments, drafting narratives and correspondences, compiling data into databases, business meeting support, assisting in the maintenance of relevant spreadsheets
May be assigned to report to additional supervisors temporarily for projects or contractual assignments
Qualifications
A High School diploma or equivalent is required at a minimum
An additional one to two (1-2) years of experience in a professional office assistant role is required
Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
Ability to communicate effectively with all levels of employees and outside contacts
Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
Must be able to multitask and support multiple projects
Familiarity with the JTR (Joint Travel Regulations) is desired
Physical Demands: Must be able to lift up to 20 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically
CLEARANCE REQUIREMENTS: There are currently no Security Clearance requirements for this position; however, candidates must be able to successfully pass a background check. Due to the location of this work, US Citizenship is required. Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations.