Maintenance Office Assistant
Pensacola Christian College, Pensacola, FL, United States
Dedicated to Excellence, Committed to Service
Maintenance Office Assistant
The Maintenance Office Assistant is responsible to assist the Maintenance foremen, process clerical jobs and communications, and maintain contractor records and Payroll records.
Provide Clerical Support
Answer the main Maintenance Office phone line and answer questions or transfer calls appropriately. Update and post the Personnel Out list. Track time worked by Maintenance on various projects/events. Prepare and distribute information for new department staff and GAs when they begin work. Assist with maintaining Safety Data Sheets for the Maintenance department.
Maintain Contractor Records
Gather outside contractor insurance records. Ensure proper insurance is on file for all active and upcoming projects and contracts. Update contractor contact information in Maximo.
Maintain Payroll Records
Maintain payroll records and verify time for employees on Workday for Maintenance department and Maintenance Office.
Maintain Communications
Post Outage and Closure Notifications as relates to power outages, water off, fire alarm and fire sprinkler testing, and closed areas due to Maintenance work. Create and reply to Sunshine Dig Requests.
FLSA Status - Scanning (Non-exempt)
Education
Required Education: HS
Preferred Education: College Degree - Office Systems
Work Experience
Required Experience:
Preferred Experience: 1+ years in an office
Physical Requirements and Skills
Communication, Detailed, Microsoft Office, Operating Office Equipment, Organizing, Time Management
Ideal candidates must be born-again Christians and must be dedicated to training young people for serving God; and must desire to educate students based on biblical values and be committed to excellence as a Christian educator who glorifies Christ as the source of all wisdom and knowledge. Applicants must agree with Pensacola Christian College's Mission, Purpose & Objectives, Doctrinal Position, Philosophy of Education, and Faculty & Staff Commitments. We reserve the right to fill this role at a higher/lower grade level based on ministry needs. An assessment may be required to be considered for this position.
Maintenance Office Assistant
The Maintenance Office Assistant is responsible to assist the Maintenance foremen, process clerical jobs and communications, and maintain contractor records and Payroll records.
Provide Clerical Support
Answer the main Maintenance Office phone line and answer questions or transfer calls appropriately. Update and post the Personnel Out list. Track time worked by Maintenance on various projects/events. Prepare and distribute information for new department staff and GAs when they begin work. Assist with maintaining Safety Data Sheets for the Maintenance department.
Maintain Contractor Records
Gather outside contractor insurance records. Ensure proper insurance is on file for all active and upcoming projects and contracts. Update contractor contact information in Maximo.
Maintain Payroll Records
Maintain payroll records and verify time for employees on Workday for Maintenance department and Maintenance Office.
Maintain Communications
Post Outage and Closure Notifications as relates to power outages, water off, fire alarm and fire sprinkler testing, and closed areas due to Maintenance work. Create and reply to Sunshine Dig Requests.
FLSA Status - Scanning (Non-exempt)
Education
Required Education: HS
Preferred Education: College Degree - Office Systems
Work Experience
Required Experience:
Preferred Experience: 1+ years in an office
Physical Requirements and Skills
Communication, Detailed, Microsoft Office, Operating Office Equipment, Organizing, Time Management
Ideal candidates must be born-again Christians and must be dedicated to training young people for serving God; and must desire to educate students based on biblical values and be committed to excellence as a Christian educator who glorifies Christ as the source of all wisdom and knowledge. Applicants must agree with Pensacola Christian College's Mission, Purpose & Objectives, Doctrinal Position, Philosophy of Education, and Faculty & Staff Commitments. We reserve the right to fill this role at a higher/lower grade level based on ministry needs. An assessment may be required to be considered for this position.