Fabrication Administrator
R.F. MacDonald Co., Fresno, CA, United States
Summary
The Rental/Fabrication Administrator / Operations Coordinator supports service, construction, rental, and fabrication operations through job setup, dispatch coordination, purchasing, billing, and administrative oversight. The role ensures accurate job tracking, efficient workflow, and timely financial processing across Atlas turnaround, Atlas new construction, and RFM Rental & Fabrication units.
Job Type
Full‑time
Description
Position:
Fabrication Administrator
Classification:
Full‑time
on‑exempt
Location:
Fresno
Reports To:
Fabrication Manager
Responsibilities
Set up and manage all jobs in CRM, Dynamics, and dispatch systems
Coordinate dispatch and scheduling of technicians and field personnel
Communicate with customers, vendors, and internal teams regarding job status
Create and manage purchase orders and track material procurement
Maintain accurate job documentation, including work orders and service records
Assist with billing preparation, reconciliation, and issue resolution
Support Service Department operations and administrative functions as needed
Monitor and update job progress, ensuring accuracy in systems
Month‑end Work in Progress (WIP) reporting
Job tracking and reporting
Rental Order Creation (RNT)
Logistics coordination
Permit to operate coordination and tracking
Interoffice coordination between branches
Purchasing and vendor coordination
Change Order (CO) tracking and management
Labor tracking and job costing support
Requirements
Good communication skills; ability to communicate internally and externally
Ability to work in a team environment
Strong multitasking abilities
Organized, able to switch between duties efficiently
Ability to meet deadlines and/or targets
Adaptable under pressure and stress
Self‑motivated and driven
2+ years of experience in service administration, dispatch, or project coordination
Working knowledge of accounting and billing processes
Proficiency in Microsoft Office (Excel, Word) and ERP/CRM systems
Experience with dispatch software (e.g., FieldCentrix) preferred
Strong customer service and interpersonal skills
Work Environment
This job operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Work will primarily be desk‑bound. An ergonomic chair will be provided.
Physical Demands
Requires occasional lifting of files, opening filing cabinets, bending or standing on a stool, climbing stairs, and preparing training and meeting rooms/spaces as necessary.
Position Type / Expected Hours
Full‑time; Monday through Friday, 7:00 a.m. to 4:00 p.m. May require occasional long hours and travel.
Travel
Travel may be required to customer and RFMCo sites, including out‑of‑area and possible overnight travel.
Required Education & Experience
See Requirements list above.
Other Duties
Additional duties may be assigned at any time.
Salary
$24‑$28 per hour
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The Rental/Fabrication Administrator / Operations Coordinator supports service, construction, rental, and fabrication operations through job setup, dispatch coordination, purchasing, billing, and administrative oversight. The role ensures accurate job tracking, efficient workflow, and timely financial processing across Atlas turnaround, Atlas new construction, and RFM Rental & Fabrication units.
Job Type
Full‑time
Description
Position:
Fabrication Administrator
Classification:
Full‑time
on‑exempt
Location:
Fresno
Reports To:
Fabrication Manager
Responsibilities
Set up and manage all jobs in CRM, Dynamics, and dispatch systems
Coordinate dispatch and scheduling of technicians and field personnel
Communicate with customers, vendors, and internal teams regarding job status
Create and manage purchase orders and track material procurement
Maintain accurate job documentation, including work orders and service records
Assist with billing preparation, reconciliation, and issue resolution
Support Service Department operations and administrative functions as needed
Monitor and update job progress, ensuring accuracy in systems
Month‑end Work in Progress (WIP) reporting
Job tracking and reporting
Rental Order Creation (RNT)
Logistics coordination
Permit to operate coordination and tracking
Interoffice coordination between branches
Purchasing and vendor coordination
Change Order (CO) tracking and management
Labor tracking and job costing support
Requirements
Good communication skills; ability to communicate internally and externally
Ability to work in a team environment
Strong multitasking abilities
Organized, able to switch between duties efficiently
Ability to meet deadlines and/or targets
Adaptable under pressure and stress
Self‑motivated and driven
2+ years of experience in service administration, dispatch, or project coordination
Working knowledge of accounting and billing processes
Proficiency in Microsoft Office (Excel, Word) and ERP/CRM systems
Experience with dispatch software (e.g., FieldCentrix) preferred
Strong customer service and interpersonal skills
Work Environment
This job operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Work will primarily be desk‑bound. An ergonomic chair will be provided.
Physical Demands
Requires occasional lifting of files, opening filing cabinets, bending or standing on a stool, climbing stairs, and preparing training and meeting rooms/spaces as necessary.
Position Type / Expected Hours
Full‑time; Monday through Friday, 7:00 a.m. to 4:00 p.m. May require occasional long hours and travel.
Travel
Travel may be required to customer and RFMCo sites, including out‑of‑area and possible overnight travel.
Required Education & Experience
See Requirements list above.
Other Duties
Additional duties may be assigned at any time.
Salary
$24‑$28 per hour
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