Administrative Specialist - Radiation Oncology
Dana-Farber Cancer Institute, Boston, MA, United States
Overview
Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty members, or departments in their clinical, academic, research and leadership roles in support of the Dana‑Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheets, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross‑organizations, internal and external customers, applying well‑established techniques, procedures, or standards.
Responsibilities
Provide administrative support for the department, clinicians, and/or faculty.
Perform administrative duties including answering phones, maintaining office supplies, managing incoming and outgoing mail, scheduling resource calendars, and submitting work orders for maintenance issues.
Manage meeting planning and schedules for individuals and teams within the assigned department group.
Liaise between patient and clinical staff to provide scheduling support.
Draft communications for members of the department or individuals the position is supporting for review.
Perform data entry as needed.
Provide email and phone communication with internal and external teams or collaborators.
Serve as an onsite representative for external groups, visitors, or collaborators.
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
Handle financial responsibilities including P‑Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
Coordinate travel arrangements as required by department staff.
Maintain a high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
Other duties as assigned.
Knowledge, Skills, and Abilities
Good written and oral communication skills.
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
Ability to identify and resolve problems, maintain confidentiality, and pay attention to detail.
Ability to organize, multi‑task, prioritize, and follow through.
Minimum Job Qualifications
High school diploma required. Bachelor’s degree preferred.
1 year of relevant experience.
License/Certification/Registration: N/A
Supervisory Responsibilities: No
Patient Contact: Yes, may have patient contact.
EEO Statement
Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$50,070.00 - $60,730.00
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Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty members, or departments in their clinical, academic, research and leadership roles in support of the Dana‑Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheets, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross‑organizations, internal and external customers, applying well‑established techniques, procedures, or standards.
Responsibilities
Provide administrative support for the department, clinicians, and/or faculty.
Perform administrative duties including answering phones, maintaining office supplies, managing incoming and outgoing mail, scheduling resource calendars, and submitting work orders for maintenance issues.
Manage meeting planning and schedules for individuals and teams within the assigned department group.
Liaise between patient and clinical staff to provide scheduling support.
Draft communications for members of the department or individuals the position is supporting for review.
Perform data entry as needed.
Provide email and phone communication with internal and external teams or collaborators.
Serve as an onsite representative for external groups, visitors, or collaborators.
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
Handle financial responsibilities including P‑Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
Coordinate travel arrangements as required by department staff.
Maintain a high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
Other duties as assigned.
Knowledge, Skills, and Abilities
Good written and oral communication skills.
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
Ability to identify and resolve problems, maintain confidentiality, and pay attention to detail.
Ability to organize, multi‑task, prioritize, and follow through.
Minimum Job Qualifications
High school diploma required. Bachelor’s degree preferred.
1 year of relevant experience.
License/Certification/Registration: N/A
Supervisory Responsibilities: No
Patient Contact: Yes, may have patient contact.
EEO Statement
Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
Pay Transparency Statement
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).
$50,070.00 - $60,730.00
#J-18808-Ljbffr