Administrative Assistant
Facility Solutions Group, New York, NY, United States
Overview
As an Administrative Assistant, you will skillfully work with our project management, estimating, service and sales departments. The ideal candidate should be comfortable working in Excel, Word and have excellent customer service skills. We are seeking candidates with strong and positive organizational skills to assist with project coordination.
Responsibilities
Managing inbound and outbound calls.
Manage return merchandise authorization forms.
Maintain office supplies.
Provide department managers with full administrative support by entering information into various databases.
Assist the estimating department with the preparation of bid packages.
Maintain scheduling and event calendars.
Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts
Other Administrative duties as assigned
Qualifications
High School Diploma or General Education Degree
One year of experience
Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
Valid driver’s license
Ability to multitask while staying organized.
Strong verbal and written communication skills
Positive customer service skills
Experience in lighting and electrical is a plus!
As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Pay Range
USD $20.00 - USD $28.00 /Hr.
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As an Administrative Assistant, you will skillfully work with our project management, estimating, service and sales departments. The ideal candidate should be comfortable working in Excel, Word and have excellent customer service skills. We are seeking candidates with strong and positive organizational skills to assist with project coordination.
Responsibilities
Managing inbound and outbound calls.
Manage return merchandise authorization forms.
Maintain office supplies.
Provide department managers with full administrative support by entering information into various databases.
Assist the estimating department with the preparation of bid packages.
Maintain scheduling and event calendars.
Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts
Other Administrative duties as assigned
Qualifications
High School Diploma or General Education Degree
One year of experience
Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
Valid driver’s license
Ability to multitask while staying organized.
Strong verbal and written communication skills
Positive customer service skills
Experience in lighting and electrical is a plus!
As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Pay Range
USD $20.00 - USD $28.00 /Hr.
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