Administrative Support Assistant III, Basic Medical Sciences Department(College
Phase2 Technology, Phoenix, AZ, United States
Administrative Support Assistant III, Basic Medical Sciences Department (College of Medicine-Phoenix)
Posting Number:
req25448
Department:
COM Phx Basic Medical Sci
Location:
Greater Phoenix Area
Position Summary:
The Basic Medical Sciences Department seeks to hire an Administrative Support Assistant III to support the faculty and staff. The main responsibilities include calendar support, processing financial transactions such as travel reimbursements, disbursement vouchers and reconciling purchasing cards; attending faculty meetings and preparing minutes; assisting with planning of seminar speakers itinerary and travel arrangements; planning department events; and assisting the Executive Admin to the Chair for the department.
The University of Arizona College of Medicine - Phoenix anchors the 28‑acre Phoenix Bioscience Core in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life‑long learners and inquisitive scholars.
Responsibilities
Maintain calendars of two high‑level roles, prioritizing meetings and appointments.
Prepare background information required for meetings and appointments.
Assist in scheduling meetings for the team at‑large, with internal and external stakeholders.
Organize meetings for the BMS Department.
Reconcile department purchasing card transactions daily, ensuring proper documentation.
Assist financial analysts with financial transactions as requested.
Process expense and travel reimbursements for department employees.
Assist with planning of seminar speakers visits, faculty recruitment when needed.
Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering; and process reimbursements to faculty and/or speaker/candidate.
Demonstrate effective verbal and written communication; handle multiple competing deadlines; be flexible and adaptable to changing needs; work independently; quickly learn new programs and systems; and possess knowledge of Microsoft Suite, Box, and Zoom.
Qualifications
High school diploma or equivalent.
Minimum 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred: Experience with University of Arizona's financial policies and procedures, especially purchasing and travel.
Benefits
Full benefits program including health, dental, vision insurance; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction for employee and qualified family members; retirement plans; and access to university recreation and cultural activities.
Compensation
Hourly rate: $20.33–$25.41 (grade 5). Full time, 40 hours per week. Non‑Exempt.
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Posting Number:
req25448
Department:
COM Phx Basic Medical Sci
Location:
Greater Phoenix Area
Position Summary:
The Basic Medical Sciences Department seeks to hire an Administrative Support Assistant III to support the faculty and staff. The main responsibilities include calendar support, processing financial transactions such as travel reimbursements, disbursement vouchers and reconciling purchasing cards; attending faculty meetings and preparing minutes; assisting with planning of seminar speakers itinerary and travel arrangements; planning department events; and assisting the Executive Admin to the Chair for the department.
The University of Arizona College of Medicine - Phoenix anchors the 28‑acre Phoenix Bioscience Core in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life‑long learners and inquisitive scholars.
Responsibilities
Maintain calendars of two high‑level roles, prioritizing meetings and appointments.
Prepare background information required for meetings and appointments.
Assist in scheduling meetings for the team at‑large, with internal and external stakeholders.
Organize meetings for the BMS Department.
Reconcile department purchasing card transactions daily, ensuring proper documentation.
Assist financial analysts with financial transactions as requested.
Process expense and travel reimbursements for department employees.
Assist with planning of seminar speakers visits, faculty recruitment when needed.
Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering; and process reimbursements to faculty and/or speaker/candidate.
Demonstrate effective verbal and written communication; handle multiple competing deadlines; be flexible and adaptable to changing needs; work independently; quickly learn new programs and systems; and possess knowledge of Microsoft Suite, Box, and Zoom.
Qualifications
High school diploma or equivalent.
Minimum 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred: Experience with University of Arizona's financial policies and procedures, especially purchasing and travel.
Benefits
Full benefits program including health, dental, vision insurance; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction for employee and qualified family members; retirement plans; and access to university recreation and cultural activities.
Compensation
Hourly rate: $20.33–$25.41 (grade 5). Full time, 40 hours per week. Non‑Exempt.
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