Administrative Assistant IV
The TSUI Group, Los Angeles, CA, United States
The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an
Administrative Assistant IV
in Los Angeles County with the following duties:
Essential Responsibilities
Prepare written materials and correspondence.
Manage calendars for project supervisors and inspection staff.
Coordinate meetings, prepare agendas, and take meeting minutes.
Copy and scan documents as needed.
Maintain project logs and documentation.
Handle phone calls, greet visitors, and assist them.
Support communication with project supervisors and inspection staff for document control.
Track financial documents for budgeting.
Manage office duties and support inspection staff, including office supplies.
Serve as a liaison between inspectors and project management/document control.
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
Organize filing systems from pre-construction to project close-out.
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.
May assume other duties as needed.
Minimum Required Qualifications
Minimum of 10 years experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Education
Post-Secondary Education
Hardware/Software Knowledge
Proficient in Microsoft Office Suite and Bluebeam
Knowledge of Project Management Information Software used for Inspection/document control (i.e. PM Web, Adobe Pro, etc.)
Benefits
Salary Range: $74,000-$79,000
Medical, Vision, & Dental – 100% covered for the employee*
Life and Disability Insurance
10.5 days of Vacation pay (Accrued)
6 days of Sick pay (Available Immediately)
10 days of Holiday pay (9 Holidays, 1 Personal Day)
3% Employer Contribution 401k (After 1 year of service)
Monthly Stipend for Cell Phone
Laptop for work purposes
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Administrative Assistant IV
in Los Angeles County with the following duties:
Essential Responsibilities
Prepare written materials and correspondence.
Manage calendars for project supervisors and inspection staff.
Coordinate meetings, prepare agendas, and take meeting minutes.
Copy and scan documents as needed.
Maintain project logs and documentation.
Handle phone calls, greet visitors, and assist them.
Support communication with project supervisors and inspection staff for document control.
Track financial documents for budgeting.
Manage office duties and support inspection staff, including office supplies.
Serve as a liaison between inspectors and project management/document control.
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
Organize filing systems from pre-construction to project close-out.
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.
May assume other duties as needed.
Minimum Required Qualifications
Minimum of 10 years experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Education
Post-Secondary Education
Hardware/Software Knowledge
Proficient in Microsoft Office Suite and Bluebeam
Knowledge of Project Management Information Software used for Inspection/document control (i.e. PM Web, Adobe Pro, etc.)
Benefits
Salary Range: $74,000-$79,000
Medical, Vision, & Dental – 100% covered for the employee*
Life and Disability Insurance
10.5 days of Vacation pay (Accrued)
6 days of Sick pay (Available Immediately)
10 days of Holiday pay (9 Holidays, 1 Personal Day)
3% Employer Contribution 401k (After 1 year of service)
Monthly Stipend for Cell Phone
Laptop for work purposes
#J-18808-Ljbffr