DOT Compliance Specialist- Norfolk, VA
ISA Certified Arborist, Norfolk, VA, United States
Pay and Shift
Pay or shift range: $21 USD to $25 USD. This is an estimated pay range for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
Travel Required: No.
Description
The DOT Compliance Specialist will support and assist in the continued and further development, implementation, and enhancement of the Department of Transportation Compliance program. This position will assist DOT Department Management with recordkeeping and maintaining required files in compliance with the above-listed authorities and company policies. This opportunity is heavy in administrative tasks, including data entry, reviewing documents for accuracy, and scheduling appointments.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsibilities
Assist with the assembly and maintenance of Driver Qualification Files, including notifying drivers of expiring documentation/qualifications and scheduling DOT drug screens and physicals, performing MVR initial/annual reviews and pre-employment/annual FMCSA Clearinghouse Queries.
Support the DOT drug and alcohol program by scheduling pre-employment, random and post-accident testing as required as well as maintaining DOT Drug & Alcohol testing rosters.
Assist with tracking and investigating inspections, citations, violations and incidents for submission of disputes through the FMCSA Data Q system and with government agencies.
Assist with the initial and annual registrations and renewals of Fleet Vehicles, including IRP vehicles in multiple states.
Maintain digital asset files through updating asset information and uploading documents to asset files.
Maintain accident registers for DOT recordable and non-recordable accidents.
Provide administrative support for external and internal compliance audits.
Maintaining driver lists by class.
Collecting and maintaining Federal and Brake Inspector certifications for Fleet Technicians.
Provide administrative support to the company CDL training program and assist in compiling compliant files for drivers obtaining their CDL through the program.
Support DOT training programs through issuing training and updating training records.
Other duties as assigned.
Qualifications
Focus and teamwork
Proficiency in Microsoft Excel
Excellent written and verbal communication skills
Demonstrates commitment to continuous improvement
Ability to maintain confidentiality
Education and Experience
High School Diploma or equivalent
2 years minimum of professional administrative experience
Knowledge of DOT and FMCSA regulations and requirements preferred
Knowledge of applicable laws, codes, regulations, policies, and procedures preferred
Position requires employee to be able to pass a background check and drug screen as required for this job.
Affirmative Action/EEO Statement
Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.
Reasonable Accommodation Statement
XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.
Benefits Offered
This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.
Paid Time Off (PTO)
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.
Travel Required
Travel is not required.
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Pay or shift range: $21 USD to $25 USD. This is an estimated pay range for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
Travel Required: No.
Description
The DOT Compliance Specialist will support and assist in the continued and further development, implementation, and enhancement of the Department of Transportation Compliance program. This position will assist DOT Department Management with recordkeeping and maintaining required files in compliance with the above-listed authorities and company policies. This opportunity is heavy in administrative tasks, including data entry, reviewing documents for accuracy, and scheduling appointments.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsibilities
Assist with the assembly and maintenance of Driver Qualification Files, including notifying drivers of expiring documentation/qualifications and scheduling DOT drug screens and physicals, performing MVR initial/annual reviews and pre-employment/annual FMCSA Clearinghouse Queries.
Support the DOT drug and alcohol program by scheduling pre-employment, random and post-accident testing as required as well as maintaining DOT Drug & Alcohol testing rosters.
Assist with tracking and investigating inspections, citations, violations and incidents for submission of disputes through the FMCSA Data Q system and with government agencies.
Assist with the initial and annual registrations and renewals of Fleet Vehicles, including IRP vehicles in multiple states.
Maintain digital asset files through updating asset information and uploading documents to asset files.
Maintain accident registers for DOT recordable and non-recordable accidents.
Provide administrative support for external and internal compliance audits.
Maintaining driver lists by class.
Collecting and maintaining Federal and Brake Inspector certifications for Fleet Technicians.
Provide administrative support to the company CDL training program and assist in compiling compliant files for drivers obtaining their CDL through the program.
Support DOT training programs through issuing training and updating training records.
Other duties as assigned.
Qualifications
Focus and teamwork
Proficiency in Microsoft Excel
Excellent written and verbal communication skills
Demonstrates commitment to continuous improvement
Ability to maintain confidentiality
Education and Experience
High School Diploma or equivalent
2 years minimum of professional administrative experience
Knowledge of DOT and FMCSA regulations and requirements preferred
Knowledge of applicable laws, codes, regulations, policies, and procedures preferred
Position requires employee to be able to pass a background check and drug screen as required for this job.
Affirmative Action/EEO Statement
Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.
Reasonable Accommodation Statement
XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.
Benefits Offered
This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.
Paid Time Off (PTO)
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.
Travel Required
Travel is not required.
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