FACILITIES ADMINISTRATIVE ASSISTANT
Trident Seafoods Corporation, Seattle, WA, United States
Summary
The Facilities Administrative Assistant supports daily operations of the Support Center’s Facilities team, ensuring a safe, well‑maintained, and welcoming workplace. This role manages administrative processes related to facility access, employee amenities, vendor support, and service request coordination. The Facilities Administrative Assistant works onsite to support timely response to employee needs and efficient operation of facility systems as part of the Employee Experience team.
Essential Functions
Badge Access Administration – Issues, tracks, deactivates, and reconciles employee, contractor, and visitor badges; maintains accurate access records.
Key Control Management – Oversees key issuance, collection, and log maintenance; coordinates with Facilities and Security on access changes and inventory.
Employee Breakroom & Food Service Support – Supports breakroom operations, equipment upkeep, vendor coordination, and cleanliness.
Office & Breakroom Stocking & Supplies – Maintains inventory, performs ordering, restocks consumables, and manages usage.
Parking Pass Administration – Manages parking assignments, pass distribution, visitor coordination, and tracking.
Facilities Support Request Tracking – Monitors and documents requests, routes work orders, performs follow‑ups, and maintains logs.
Invoice Coding & Vendor Coordination – Processes, codes, and routes vendor invoices; supports purchasing activities; ensures accuracy.
General Facilities Administrative Support – Supports facility communications, event setup, equipment reservations, mailing services support and common‑area readiness.
Recordkeeping & Documentation – Maintains digital and physical records for audits and reference.
Front Desk & Guest Services – Primary backup support to front desk team to assist with greeting employees, guests and vendors and supporting incoming phone calls and directing them to the appropriate departments.
Works onsite Mon‑Fri to build strong team connections, collaborate across functions, and solve problems in real time.
Note:
The essential functions listed above are not exhaustive. The organization may assign other duties as needed to meet business requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
This is a non‑exempt position with an hourly pay rate range of $25 to $29 per hour.
Trident Seafoods offers a comprehensive and quality benefits package. Full‑time employees may be eligible for discretionary/performance‑based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, disability programs, basic life and AD&D, and a 401(k) plan with a company match, paid time off (PTO), 10 paid holidays each year, and paid parental leave. For full‑time employees, the initial PTO benefit starts at 20 days per year, adjusted commensurate with relevant experience, front‑loaded on the first of the year, initially prorated quarterly based on hire date. Commuter programs are also available.
Minimum 3 years of administrative, office, facilities, or operations support experience.
Proficiency with Microsoft Office (Outlook, Excel, Word) and data entry systems.
Preferred Education & Experiences
Experience with facility management systems, work order tools, or access control software.
Experience in ordering, vendor coordination, or invoice processing.
Associate’s degree or equivalent experience.
Strong customer service orientation and professionalism.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
This is an on‑site position based at the Trident Support Center office in Seattle’s Ballard neighborhood.
In‑office time takes place in a typical office environment: temperature controlled with adequate lighting, moderate noise, regular employee interaction, and occasional movement of items up to 15 lbs.
Trident Seafoods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Trident Seafoods and its subsidiaries have adopted a drug‑free workplace policy. Working under the influence of drugs or alcohol is not permitted.
Employment with Trident Seafoods is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, with or without immigration sponsorship by the company.
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The Facilities Administrative Assistant supports daily operations of the Support Center’s Facilities team, ensuring a safe, well‑maintained, and welcoming workplace. This role manages administrative processes related to facility access, employee amenities, vendor support, and service request coordination. The Facilities Administrative Assistant works onsite to support timely response to employee needs and efficient operation of facility systems as part of the Employee Experience team.
Essential Functions
Badge Access Administration – Issues, tracks, deactivates, and reconciles employee, contractor, and visitor badges; maintains accurate access records.
Key Control Management – Oversees key issuance, collection, and log maintenance; coordinates with Facilities and Security on access changes and inventory.
Employee Breakroom & Food Service Support – Supports breakroom operations, equipment upkeep, vendor coordination, and cleanliness.
Office & Breakroom Stocking & Supplies – Maintains inventory, performs ordering, restocks consumables, and manages usage.
Parking Pass Administration – Manages parking assignments, pass distribution, visitor coordination, and tracking.
Facilities Support Request Tracking – Monitors and documents requests, routes work orders, performs follow‑ups, and maintains logs.
Invoice Coding & Vendor Coordination – Processes, codes, and routes vendor invoices; supports purchasing activities; ensures accuracy.
General Facilities Administrative Support – Supports facility communications, event setup, equipment reservations, mailing services support and common‑area readiness.
Recordkeeping & Documentation – Maintains digital and physical records for audits and reference.
Front Desk & Guest Services – Primary backup support to front desk team to assist with greeting employees, guests and vendors and supporting incoming phone calls and directing them to the appropriate departments.
Works onsite Mon‑Fri to build strong team connections, collaborate across functions, and solve problems in real time.
Note:
The essential functions listed above are not exhaustive. The organization may assign other duties as needed to meet business requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
This is a non‑exempt position with an hourly pay rate range of $25 to $29 per hour.
Trident Seafoods offers a comprehensive and quality benefits package. Full‑time employees may be eligible for discretionary/performance‑based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, disability programs, basic life and AD&D, and a 401(k) plan with a company match, paid time off (PTO), 10 paid holidays each year, and paid parental leave. For full‑time employees, the initial PTO benefit starts at 20 days per year, adjusted commensurate with relevant experience, front‑loaded on the first of the year, initially prorated quarterly based on hire date. Commuter programs are also available.
Minimum 3 years of administrative, office, facilities, or operations support experience.
Proficiency with Microsoft Office (Outlook, Excel, Word) and data entry systems.
Preferred Education & Experiences
Experience with facility management systems, work order tools, or access control software.
Experience in ordering, vendor coordination, or invoice processing.
Associate’s degree or equivalent experience.
Strong customer service orientation and professionalism.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
This is an on‑site position based at the Trident Support Center office in Seattle’s Ballard neighborhood.
In‑office time takes place in a typical office environment: temperature controlled with adequate lighting, moderate noise, regular employee interaction, and occasional movement of items up to 15 lbs.
Trident Seafoods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Trident Seafoods and its subsidiaries have adopted a drug‑free workplace policy. Working under the influence of drugs or alcohol is not permitted.
Employment with Trident Seafoods is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, with or without immigration sponsorship by the company.
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