Quality Document Control Co-op / Intern (QMS Systems & Audit Support)
Filtration Group, Richmond, VA, United States
Overview
We are seeking a detail-oriented and driven Quality Document Control Co-op to support the development and modernization of our Quality Management System (QMS). This role will play a key part in transforming our document control processes from paper-based systems to a centralized, digital, ISO-compliant environment.
The co-op will gain hands‑on experience in document control, audit readiness, and quality systems while contributing to initiatives that improve operational consistency, compliance, and training effectiveness across the organization.
Responsibilities
Document Control & Standardization
Create, revise, and maintain controlled documents including procedures, work instructions, forms, and templates
Standardize formatting and structure to ensure ISO compliance and audit readiness
Maintain document revision history, approvals, and version control within the QMS
Digital QMS & Document Library
Support the transition from paper-based documentation to a centralized digital system
Organize and consolidate documents into a single source of truth library
Ensure proper naming conventions, accessibility, and document integrity
Document Linkage & System Structure
Assist in establishing relationships between documents (procedures, work instructions, and records)
Support development of tools to ensure updates to one document trigger review of related documents
Help maintain a structured and scalable QMS framework
Training System Support
Assist in developing and maintaining training programs tied to document updates
Track training completion and maintain training records
Support rollout of new or revised documents to impacted teams
Audit Support
Participate in internal, customer, and regulatory audits
Prepare and organize documentation for audit readiness
Support responses to audit findings related to document control
Continuous Improvement
Identify opportunities to improve document clarity, accessibility, and usability
Support initiatives to enhance QMS effectiveness and reduce variation across processes
Qualifications
Required
Currently pursuing a Bachelor’s degree in:
Quality, Engineering, Manufacturing, Business, or related field
Strong attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Preferred
Interest in Quality Management Systems and ISO standards (e.g., ISO 9001)
Familiarity with document control or content management systems
Exposure to manufacturing or regulated environments
Skills & Competencies
High level of accuracy and attention to detail
Strong written and organizational skills
Ability to work both independently and in a team environment
Analytical thinking with a process‑oriented mindset
Effective communication across functions
Learning & Development Opportunities
Hands‑on experience with ISO‑compliant Quality Management Systems
Exposure to customer and regulatory audit processes
Participation in digital transformation initiatives
Development of process improvement and system design skills
Cross‑functional collaboration within a manufacturing environment
What You Will Gain
This co‑op provides a unique opportunity to contribute to building a modern, digital QMS while gaining real‑world experience in quality systems, compliance, and operational excellence. Your work will have a direct impact on improving efficiency, audit readiness, and overall business performance.
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We are seeking a detail-oriented and driven Quality Document Control Co-op to support the development and modernization of our Quality Management System (QMS). This role will play a key part in transforming our document control processes from paper-based systems to a centralized, digital, ISO-compliant environment.
The co-op will gain hands‑on experience in document control, audit readiness, and quality systems while contributing to initiatives that improve operational consistency, compliance, and training effectiveness across the organization.
Responsibilities
Document Control & Standardization
Create, revise, and maintain controlled documents including procedures, work instructions, forms, and templates
Standardize formatting and structure to ensure ISO compliance and audit readiness
Maintain document revision history, approvals, and version control within the QMS
Digital QMS & Document Library
Support the transition from paper-based documentation to a centralized digital system
Organize and consolidate documents into a single source of truth library
Ensure proper naming conventions, accessibility, and document integrity
Document Linkage & System Structure
Assist in establishing relationships between documents (procedures, work instructions, and records)
Support development of tools to ensure updates to one document trigger review of related documents
Help maintain a structured and scalable QMS framework
Training System Support
Assist in developing and maintaining training programs tied to document updates
Track training completion and maintain training records
Support rollout of new or revised documents to impacted teams
Audit Support
Participate in internal, customer, and regulatory audits
Prepare and organize documentation for audit readiness
Support responses to audit findings related to document control
Continuous Improvement
Identify opportunities to improve document clarity, accessibility, and usability
Support initiatives to enhance QMS effectiveness and reduce variation across processes
Qualifications
Required
Currently pursuing a Bachelor’s degree in:
Quality, Engineering, Manufacturing, Business, or related field
Strong attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Preferred
Interest in Quality Management Systems and ISO standards (e.g., ISO 9001)
Familiarity with document control or content management systems
Exposure to manufacturing or regulated environments
Skills & Competencies
High level of accuracy and attention to detail
Strong written and organizational skills
Ability to work both independently and in a team environment
Analytical thinking with a process‑oriented mindset
Effective communication across functions
Learning & Development Opportunities
Hands‑on experience with ISO‑compliant Quality Management Systems
Exposure to customer and regulatory audit processes
Participation in digital transformation initiatives
Development of process improvement and system design skills
Cross‑functional collaboration within a manufacturing environment
What You Will Gain
This co‑op provides a unique opportunity to contribute to building a modern, digital QMS while gaining real‑world experience in quality systems, compliance, and operational excellence. Your work will have a direct impact on improving efficiency, audit readiness, and overall business performance.
#J-18808-Ljbffr